We are in search of an Accounts Payable Clerk to join our team in Columbia, Maryland. As an Accounts Payable Clerk, you will be primarily responsible for processing invoices, ensuring the accuracy of accounts payable and maintaining vendor relations.
Responsibilities:
- Invoice Processing: Accurately process high-volume invoices across multiple entities while maintaining attention to detail and accuracy.
- Vendor Reconciliation: Examine and reconcile vendor statements, resolve discrepancies promptly, and escalate concerns to the AP Manager as needed.
- Audit Support: Provide necessary documentation and reports to support audit processes and regulatory compliance.
- AP Aging Reports: Regularly manage and review multiple accounts payable aging reports, ensuring timely follow-up on outstanding items.
- Special Projects: Undertake ad hoc projects and other responsibilities to support the Accounting Department's success and growth.
- Sales Tax Review: Assess sales tax application on invoices and submit proper exemption certificates as required.
- Payment Processing: Utilize AP software to process and enter payments, including ACH/autopay invoices efficiently.
- Month-End & Year-End Procedures: Execute closing procedures related to accounts payable for timely and accurate reporting.
- Vendor Database Management: Maintain and update the vendor database, including monitoring W-9 compliance and adherence to payment terms.
- Inbox Management: Manage the Accounts Payable email inbox effectively by prioritizing communications and ensuring timely responses.
• Minimum of 2 years of experience in an Accounts Payable Clerk role or similar position within the construction/contractor industry.
• Proficient in Accounts Payable (AP) processes and procedures.
• Demonstrated ability in Account Reconciliation to ensure accurate financial records.
• Experience with Check Runs to maintain a smooth flow of payments.
• Knowledge in Coding Invoices to ensure accurate financial reporting.
• Strong Data Entry skills for efficient and accurate information input.
• Proven expertise in Invoice Processing to ensure timely payments.
• Proficiency in Microsoft Excel for creating spreadsheets, charts, and reports.