The Office Manager is responsible for overseeing daily administrative operations and ensuring the office runs smoothly. This role involves coordinating office support services, managing vendor relationships, supervising purchasing processes, and maintaining office policies and procedures. Additionally, the Office Manager may take on HR-related duties, such as employee onboarding, payroll coordination, and benefits administration.
Key Responsibilities:
Office Administration & Operations:
- Oversee day-to-day office activities to ensure efficiency and productivity.
- Develop and implement office policies, procedures, and systems to improve workflow.
- Manage office supplies, equipment, and maintenance, ensuring a well-organized and functional workspace.
- Act as the main point of contact for vendors, negotiating contracts and managing office-related purchases.
- Coordinate company events, meetings, and travel arrangements.
Financial & Purchasing Management:
- Monitor and control office expenses, ensuring cost-effective purchasing.
- Process invoices, track expenses, and maintain accurate financial records.
- Collaborate with accounting teams to assist with budget planning and expense reporting.
Human Resources Support (if applicable):
- Assist with employee onboarding, training, and maintaining personnel records.
- Ensure compliance with company policies and labor regulations.
- Serve as a liaison between employees and management for office-related concerns.
Communication & Team Collaboration:
- Foster a positive and productive work environment.
- Communicate office updates and changes effectively to employees.
- Work closely with senior management to align office operations with company goals.
Qualifications & Skills:
- Strong organizational and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
- Basic accounting knowledge and experience handling invoices and expenses.
- Ability to multitask and work independently in a fast-paced environment.
- Experience in HR functions (preferred but not required).
Education & Experience:
- Bachelor's degree in Business Administration, Management, or a related field (preferred).
- 2+ years of experience in office management, administrative support, or a similar role.