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    13 results for Executive Assistant in Chicago, IL

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    We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus. Benefits include: health, dental, critical illness, life insurance, disability, PTO, and 401k

    Recruiter: Connie Stathopoulos


    *Scheduling activities and creating calendar events for CEO.

    *Coordinate business and personal travel arrangements including private

    *Oversee and assist with liaison and communication between the CEO and internal and external office engagements.

    *Provide day-to-day administrative support for the CEO.

    *Manage, plan and organize daily calendar activities.

    *Book and manage all domestic and international travel arrangements.

    *Manage day-to-day correspondences internally and externally, including responding to all local and international mail.

    *Assist in technical matters and courier correspondence.

    *Arrange for meetings and conferences, including preparing agendas and minute

    *Manage membership dues to various organizations, subscriptions, distributions and circulation lists.

    *Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings.

    *Serve as liaison with department managers to ensure a manageable flow of work and communication.

    *Prepare a variety of high-quality memos, letters, and other required documents



    Required Qualifications:

    Minimum of 10 years of executive assistant support to C-Suite Executive, CEO preferred.

    Must have excellent planning, time management, and organizational skills.

    Excellent verbal and written business communication skills.

    Ability to succeed in an ever-changing and fast-paced environment.

    Ability to effectively manage multiple, competing priorities under a given timeline.

    Ability to show considerable discretion regarding sensitive and/or confidential information.

    Strong proficiency in MS Outlook, Word, Excel and PowerPoint.

    Experience working with private jets and providing personal assistant support


    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    13 results for Executive Assistant in Chicago, IL

    Executive Assistant to the CEO <p>We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus. Benefits include: health, dental, critical illness, life insurance, disability, PTO, and 401k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p> *<strong>Scheduling activities and creating calendar events for CEO.</strong></p><p><strong> </strong>*<strong>Coordinate business and personal travel arrangements including private </strong></p><p>*<strong>Oversee and assist with liaison and communication between the CEO and internal and external office engagements.</strong></p><p><strong> </strong>*<strong>Provide day-to-day administrative support for the CEO.</strong></p><p><strong> </strong>*<strong>Manage, plan and organize daily calendar activities.</strong></p><p><strong> </strong>*<strong>Book and manage all domestic and international travel arrangements.</strong></p><p><strong> </strong>*<strong>Manage day-to-day correspondences internally and externally, including responding to all local and international mail.</strong></p><p><strong> </strong>*<strong>Assist in technical matters and courier correspondence.</strong></p><p><strong> </strong>*<strong>Arrange for meetings and conferences, including preparing agendas and minute</strong></p><p> *<strong>Manage membership dues to various organizations, subscriptions, distributions and circulation lists.</strong></p><p><strong> </strong>*<strong>Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings.</strong></p><p><strong> </strong>*<strong>Serve as liaison with department managers to ensure a manageable flow of work and communication.</strong></p><p><strong> *Prepare a variety of high-quality memos, letters, and other required documents</strong></p><p><br></p><p> </p><p> </p> Executive Assistant/Office Coordinator We are seeking an Executive Assistant/Office Coordinator to join our team located in Chicago, Illinois. This role primarily involves providing administrative support to the senior leadership team and ensuring the smooth operation of our office. As an Executive Assistant/Office Coordinator, you will serve as the primary contact for both internal staff and external visitors, handling their inquiries and issues. This role is office-based and is a crucial part of our operations.<br><br>Responsibilities:<br><br>• Coordinate and manage the calendars of senior leadership, organizing meetings and business commitments efficiently.<br>• Serve as a liaison with administrative services and interact extensively with both internal teams and external business contacts.<br>• Handle all aspects of travel arrangements, both domestic and international, and hotel reservations.<br>• Ensure monthly expense claims are submitted promptly.<br>• Assist with event coordination in collaboration with the marketing department when required.<br>• Maintain a detail-oriented and welcoming environment within the office suite, reflecting high standards of care.<br>• Manage the online security portal, including monitoring access for new joiners and visitors.<br>• Handle daily mail, accepting deliveries, and directing mail to the appropriate parties.<br>• Oversee the functioning of office equipment, including printers, and manage the ordering of necessary supplies.<br>• Coordinate room bookings and arrange necessary catering and refreshments.<br>• Ensure meeting rooms and office spaces, including kitchen area, are ready for use and maintain standards of cleanliness.<br>• Liaise with cleaning crew to ensure satisfactory service delivery.<br>• Order and maintain office supplies and kitchen consumables, and ensure all office equipment is functioning correctly.<br>• Process incoming mail daily and handle checks as directed by the Finance team.<br>• Coordinate IT equipment such as laptops for new team members and manage inventory.<br>• Handle the shipment of laptops and cell phones as needed and coordinate equipment returns and recycling with the IT team.<br>• Address issues with AV equipment by escalating to IT where necessary.<br>• Provide support in other areas of the business as assigned. Executive Assistant <p>Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an <strong>Executive Assistant to the CEO</strong> to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!</p><p><br></p><p>Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling </p><p><br></p><p>Compensation: $85k-$105k plus open to a bonus</p><p>Benefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays</p><p><br></p><p>Responsibilities:</p><p>• Efficient management of calendar, coordinating meetings and ensuring smooth operations.</p><p>• Assisting the team in time management and task prioritization.</p><p>• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.</p><p>• Crafting meticulous and accurate verbal and written communications.</p><p>• Efficiently arranging travel, keeping cost-consciousness in mind.</p><p>• Handling documentation and preparing presentations with utmost discretion.</p><p>• Managing special projects and conducting research for vendors.</p><p>• Organizing team events with staff and colleagues in a leadership role.</p><p>• Overseeing personal tasks such as errands, schedules, shopping, etc.</p> Executive Assistant <p>On behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact databases, overseeing projects and events, and developing strong relationships with board members, senior leaders, and other stakeholders.</p><p><br></p><p>Compensation: $66,165-$100,000 annually, medical, dental, vision, 403(b), PTO, sick days, and holiday pay</p><p>Responsibilities:</p><p>• Collaborate with executives to manage and organize daily tasks and priorities</p><p>• Facilitate meetings and project plans to implement the executive's desires</p><p>• Draft correspondences on behalf of the executive, capturing their tone and style</p><p>• Maintain and update contact databases to keep executives informed on attendees and key contacts for project success</p><p>• Assist in research to prepare and inform the work of the executive</p><p>• Monitor business and scheduling demands and assist in scheduling appointments</p><p>• Oversee project and event management to ensure the executive's responsibilities are fulfilled</p><p>• Develop and maintain strong relationships with board members, senior leaders, and other stakeholders</p><p>• Utilize skills in Concur, CRM, About Time, and Calendar Management to perform duties effectively</p><p>• Handle other duties as assigned</p><p><br></p> Administrative Assistant <p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul><p><strong>Benefits</strong></p><p>Medical, Dental, Vision, 401k Contribution and PTO</p> IP Legal Assistant <p>Robert Half Legal is partnering with a boutique IP law firm located in downtown Chicago that's seeking an IP Legal Assistant with at least 2-4+ years of experience assisting patent prosecution attorneys to join their team. This IP Legal Assistant will provide administrative assistance to lawyers by working on all aspects of patent prosecution (US and Foreign). This position is paying between $70-85K+ plus bonus and the company offers phenomenal benefits with a flexible hybrid WFH schedule (3 days WFH/week). If you are looking to join an IP boutique firm with a phenomenal culture and team, then this is the opportunity for you!</p><p> </p><p><strong><u>IP Legal Assistant Responsibilities:</u></strong></p><ul><li>Maintain patent prosecution files and manage daily patent prosecution dockets while ensuring all deadlines are met.</li><li>Prepare routine patent correspondence, reports and responses for filing.</li><li>Prepare Information Disclosure Statements.</li><li>Manage emails, maintain calendars, schedule meetings and arrange audio and video conferences.</li><li>Assist with time entry, schedule and manage travel arrangements and expense forms.</li><li>Assist with opening of new matters; prepare conflict checks, engagement letters and new business intake.</li><li>Process expense reports, check requests, scanning, copying, word processing, and coordinate incoming/outgoing mail, faxes and emails.</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p> Bookkeeper/Accounting Assistant <p>Our client, a growing construction business, is looking for an organized and reliable Office Assistant/Bookkeeper to join their team. As a key member of the office, you will play a vital role in managing administrative tasks and supporting the day-to-day operations of the office while maintaining accurate financial records. The ideal candidate will have experience working in a fast-paced, hands-on construction environment and be proficient in Excel and QuickBooks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate and up-to-date financial records in QuickBooks.</li><li>Process invoices, track payments, and manage accounts payable and receivable.</li><li>Prepare and maintain financial reports, budgets, and forecasts.</li><li>Assist with payroll processing and ensure compliance with tax requirements.</li><li>Perform general administrative duties including answering phones, scheduling meetings, and maintaining office supplies.</li><li>Organize and file construction project-related documents.</li><li>Support project managers with document control and administrative tasks as needed.</li><li>Handle vendor communications and coordinate purchasing of materials.</li><li>Assist with general office organization and support the smooth operation of the office.</li><li>Ensure compliance with company policies, procedures, and regulatory requirements.</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience in bookkeeping or accounting, particularly in a small office environment, preferably in the construction industry.</li><li>Strong proficiency in Microsoft Excel and QuickBooks.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and ability to handle sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Strong verbal and written communication skills.</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Previous experience in the construction industry is a plus.</li></ul><p><strong>Benefits:</strong></p><ul><li>Benefits are not available but can be discussed based on a candidate's needs. </li></ul><p>If you are looking to join a dynamic and fast-growing construction business and have the skills and experience, we're seeking, we'd love to hear from you!</p> Legal Assistant <p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p> Legal Assistant <p><strong>Position Summary</strong></p><p> A reputable plaintiff personal injury law firm located in Chicago is seeking a skilled and motivated <strong>Legal Assistant</strong> to join our team. The ideal candidate will have <strong>at least 1 year of experience in personal injury law</strong>, with a demonstrated ability to draft legal documents such as complaints, motions, discovery requests, and responses to discovery. This is an excellent opportunity for someone looking to further their career in a fast-paced, client-focused legal environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>The selected candidate will be responsible for a wide variety of duties, including but not limited to:</strong></p><p><strong>Document Preparation:</strong></p><ul><li>Draft, revise, and finalize litigation documents such as complaints, motions, interrogatories, and responses to discovery requests (Source: SG25 US Legal.docx context: Litigation leads law firm needs).</li><li>File pleadings and other legal documents with applicable courts or through e-filing systems, ensuring accuracy and compliance with court rules.</li></ul><p><strong>Case File Management:</strong></p><ul><li>Maintain and organize case files, including physical and electronic documentation.</li><li>Monitor case deadlines and coordinate with attorneys to ensure timely submission of necessary documents.</li></ul><p><strong>Client Communication:</strong></p><ul><li>Serve as a liaison between attorneys, clients, and other legal firms.</li><li>Provide exceptional customer service by addressing client inquiries and ensuring they are informed about case progress.</li></ul><p><strong>Legal Research and Administrative Support:</strong></p><ul><li>Conduct basic legal research to assist with case preparation.</li><li>Assist attorneys with trial preparation, pre-litigation tasks, and correspondence drafting.</li></ul><p><strong>Discovery Coordination:</strong></p><ul><li>Collaborate with attorneys to compile, review, and prepare responses to discovery requests, including interrogatories, requests for production, and requests for admission</li></ul> Senior Assistant General Counsel <p>Robert Half is in search of a Senior Assistant General Counsel to join an organization in Chicago, Illinois. This role will involve a range of responsibilities related to contract and corporate counseling within the organization. The successful candidate will work closely with various departments, including procurement, to prepare and manage contracts and agreements. This is a permanent position which will play a key role in the legal department.</p><p><br></p><p>Responsibilities:</p><ul><li>Draft, negotiate, review, and revise contracts and agreements, ensuring the organization's best interests are protected.</li><li>Counsel and advise on contract interpretation, administration, modification, and closure.</li><li>Handle and assist with contract disputes, claims, and resolutions.</li><li>Draft construction contracts, contractor agreements, and amendments to safeguard against potential liabilities.</li><li>Provide legal support to the Board of Commissioners Office as directed.</li><li>Offer advice and guidance on governance and compliance issues.</li><li>Handle all aspects of procurement matters, from assisting with drafting solicitation and contract documents to providing advice relative to the procurement process.</li><li>Assist with responses to regulatory agencies inquiries or informal/formal actions; ensure compliance with administrative procedures.</li><li>Research statutes, regulations, rules, and orders and provide legal counsel with respect to regulatory considerations for planning and implementing business initiatives.</li></ul> Legal Assistant We are on the lookout for a skilled Legal Assistant to join our team in Chicago, Illinois. As a Legal Assistant, you will be a crucial part of our operations, handling a range of tasks from processing legal documentation to supporting attorneys with administrative tasks. You will be immersed in the exciting world of litigation, using your organizational skills to ensure smooth operations.<br><br>Responsibilities<br><br>• Accurately transcribe digital dictation to prepare necessary correspondence<br>• Efficiently process legal documents, including record and deposition subpoenas<br>• Provide comprehensive administrative support to attorneys, assisting in their day-to-day tasks<br>• Utilize Word, Excel, and Outlook to maintain and organize data and communication<br>• Leverage your knowledge of litigation processes to manage tasks such as docketing and state and federal e-filing<br>• Maintain a high standard of work ethic and professionalism at all times<br>• Ensure all customer credit applications are processed accurately and promptly<br>• Keep customer credit records updated and accurate<br>• Monitor customer accounts and proactively take the necessary action<br>• Use TABS3/Practice Master to assist in managing tasks and information. IP Docketing Coordinator <p>We are partnering with a <strong>leading national law firm</strong> that is seeking an <strong>IP Docketing Coordinator to join their team in Chicago, Illinois</strong>. In this role, you will offer critical support to the IP Practice Group, managing the group's docketing system and ensuring a high standard of service to both clients and the internal team. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and upkeep the docketing system for the IP Practice Group, ensuring all vital information and deadlines are correctly recorded.</p><p>• Process and review incoming communication from various bodies including the USPTO, the WIPO, overseas patent offices, and foreign associates, ensuring all important data is recorded and stored in the firm's document management system.</p><p>• Continuous update of the docket based on instructions received from firm attorneys, paralegals, and administrative assistants, as well as communications with firm clients and foreign associates.</p><p>• Responsible for the distribution of incoming correspondence to the respective attorneys.</p><p>• Oversee the client billing process through invoice reviewing and inputting relevant information into the system.</p><p>• Conduct reconciliation of the USPTO and WIPO's deposit accounts and prepare monthly reports.</p><p>• Address internal queries and prepare docketing reports as necessary; participate in the meetings of both IP Practice Group and docketing team.</p><p>• Assist with new client intake and outtake procedures, this includes opening and closing of cases in the docketing system.</p><p>• Assist in dealing with intake and transfers associated with new clients, large-scale transfers from existing clients, hiring, and exiting of attorneys or counsel change, and allocate client and case numbers.</p><p>• Check all foreign associate statements for receipt.</p><p>• Maintain the IP docketing system, that includes managing law updates and any standard or additional modules/features. Liaise with the software vendor regarding changes and issues.</p><p>• Complete project tasks like IP docketing system integrity checks and reviewing of transferred files.</p><p>• Keep up-to-date with changes in foreign trademark/patent law.</p><p>• Provide backup support to the docketing team, IP assistants, and other legal support staff as necessary.</p> Insurance Billing Specialist <p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>