Billing Coordinator needed for a growing friendly law firm located downtown Chicago. The billing coordinator will work handle billing and administrative functions for the department. The billing coordinator will perform a variety of time and billing duties according to established policies and procedures, which may include client billing (including e-billing), month-end closing and matter intake/conflicts. Other responsibilities include:
- Maintains contact with attorneys, staff and clients as required and observes confidentiality in all client and firm matters.
- Responsible for monthly billing cycle including generation and distribution of proformas, assuring adherence to client billing guidelines, performing edits, and generating final invoices.
- Responsible for all aspects of e-billing, including onboarding of new clients, matters and timekeepers, operation and maintenance of the various e-billing platforms and submission of invoices and budgets through use of the e-Billing Hub and other third-party sites. ·
- Responsible for tracking e-billed submissions and providing updates to billing attorneys.
- Manage deadlines for client and matter billing and reporting.
- Maintain appropriate contact with clients, attorneys and staff on billing matters and analysis of time and fees invested in matters. ·
- Conduct intake/conflicts searches and maintains conflicts database.
- Assists with the distribution and billing of personal receivable proformas.
- Responsible for accurately recording work hours and authorized absences in the Firm’s time tracking system.
- Independently manages other projects, as identified by the Billing Supervisor.
REQUIRED QUALIFICATIONS · Bachelor’s Degree or any equivalent combination of training, education and experience with a focus on billing that demonstrates the ability to perform the duties of the position. · 5 years of relevant work experience in a detail oriented services industry.
Interested candidates please email resumes directly to chinetta.foster@roberthalflegal com and Claire.marshall@roberthalf com for immediate consideration.
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