We are offering a contract for a Receptionist role based in Chantilly, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally and is fully on-site.
Responsibilities:
• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.
• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.
• Perform data entry tasks, updating and maintaining accurate records of client information.
• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.
• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.
• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.
• Organize and maintain files, ensuring easy accessibility and up-to-date records.
• Schedule appointments and meetings, coordinating with various departments to ensure smooth operations.
• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.
• Proficiency in answering multi-line phone systems
• Exceptional customer service abilities
• Proficiency in data entry
• Excellent skills in email correspondence
• Strong interpersonal skills
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Word
• Ability to organize files efficiently
• Experienced in scheduling appointments
• Available to work part-time as a receptionist
• 1+ years of great office experience