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    34 results for Assistant Project Manager in Brooklyn, NY

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    We are in the process of recruiting an Assistant Project Manager to join our client's team in the Plainfield, New Jersey area. This role will involve playing a vital part in the planning, implementation, and delivery of various construction projects. The Assistant Project Manager will work closely with other project managers and team members to ensure projects are delivered on time, within budget, and in accordance with specifications.


    Responsibilities:

    • Actively support the project management team in the planning and execution of construction projects.

    • Maintain strong communication with team members to ensure project objectives are met.

    • Utilize project management principles to effectively handle multiple tasks simultaneously.

    • Ensure all projects are completed according to specifications, within budget, and on schedule.

    • Play a crucial role in maintaining project timelines and budgets.

    • Work closely with project managers to ensure effective project delivery.

    • Handle and resolve any project-related inquiries promptly and efficiently.

    • Monitor project progress and make necessary adjustments to ensure successful delivery.

    • Maintain accurate and up-to-date project records.

    • Proven experience as an Assistant Project Manager, ideally in construction.
    • Bachelor's degree in project management, construction management, or related field.
    • PMP or CAPM certification a plus.
    • Strong understanding of construction projects.
    • Proficient in project management software.
    • Ability to read blueprints and construction documents.
    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    34 results for Assistant Project Manager in Brooklyn, NY

    Assistant Project Manager <p>We are in the process of recruiting an Assistant Project Manager to join our client's team in the Plainfield, New Jersey area. This role will involve playing a vital part in the planning, implementation, and delivery of various construction projects. The Assistant Project Manager will work closely with other project managers and team members to ensure projects are delivered on time, within budget, and in accordance with specifications.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Actively support the project management team in the planning and execution of construction projects.</p><p>• Maintain strong communication with team members to ensure project objectives are met.</p><p>• Utilize project management principles to effectively handle multiple tasks simultaneously.</p><p>• Ensure all projects are completed according to specifications, within budget, and on schedule.</p><p>• Play a crucial role in maintaining project timelines and budgets.</p><p>• Work closely with project managers to ensure effective project delivery.</p><p>• Handle and resolve any project-related inquiries promptly and efficiently.</p><p>• Monitor project progress and make necessary adjustments to ensure successful delivery.</p><p>• Maintain accurate and up-to-date project records.</p> Project Manager <p>We are actively searching for a Project Manager to join our client's team, in the Plainfield, New Jersey area. In this role, you will be expected to oversee and manage projects from the initial stages to completion. You will work collaboratively with several teams to set project objectives, plan tasks, allocate resources, and ensure projects are delivered on time. Furthermore, you will be tasked with making sure all projects align with business objectives and are completed within the allocated budget.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Lead project planning sessions and coordinate staff and internal resources.</li><li>Manage project progress and adapt work as required.</li><li>Oversee project procurement management.</li><li>Work closely with teams to define project objectives and ensure timely execution.</li><li>Monitor project costs to ensure they remain within budget.</li><li>Ensure project deadlines are met and provide timely updates to stakeholders.</li><li>Assess project risks and issues and provide solutions where applicable.</li><li>Align all projects with business objectives and ensure they are completed on schedule.</li><li>Guarantee that all project-related documentation is accurate and up to date.</li></ul> Financial Project Manager We are offering a long term contract employment opportunity for a Financial Project Manager in the non-profit industry, located in New York. This role primarily involves process improvement and reengineering, strategic planning, and transformational work to support various business lines. <br><br>Responsibilities:<br><br>• Lead and manage process improvement and reengineering initiatives.<br>• Develop strategic/transformational plans and identify key milestones to achieve project objectives.<br>• Collaborate with business lines to understand their current structure and efficiency.<br>• Identify and implement appropriate toll gates for project control and risk management.<br>• Oversee transformations involving people, tools, and processes.<br>• Understand and apply various methodologies including waterfall and agile to project management.<br>• Utilize accounting software systems and CRM for efficient project management.<br>• Engage in auditing, billing functions, and budget processes as part of the project management role.<br>• Use business systems such as ADP - Financial Services, Concur, and About Time to support project execution.<br>• Handle accounting functions associated with project financial management. Lead Project Manager <p>We are seeking a dedicated Lead Project Manager to join our team. As a Lead Project Manager, you will be responsible for the efficient execution of projects, maintaining strong relationships with stakeholders, and driving improvements based on project evaluations. This role also involves overseeing project portfolios and ensuring their alignment with business objectives.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Efficiently execute projects in collaboration with service line leaders, staff, and cross-functional teams.</li><li>Manage and track project plans, milestones, and progress using appropriate tools.</li><li>Ensure timely delivery of projects within scope and budget by coordinating and allocating internal resources.</li><li>Define project scope, objectives, and deliverables in conjunction with stakeholders.</li><li>Facilitate both in-person and virtual meetings to encourage project completion.</li><li>Create, manage, and maintain project documentation, including training materials and user manuals.</li><li>Build and sustain relationships with clients, team members, and stakeholders.</li><li>Delegate tasks based on team strengths and experience, while managing project risks and changes.</li><li>Conduct post-project evaluations, track success, and implement necessary improvements.</li><li>Set up and enforce project governance frameworks.</li><li>Supervise the project portfolio to ensure alignment with business goals.</li><li>Develop and implement KPIs for tracking and reporting project performance.</li><li>Improve project execution efficiency and manage change control processes.</li><li>Maintain a risk register to identify and mitigate risks.</li><li>Participate in the change management committee.</li></ul><p><br></p> Project Manager <p>We are offering a short term contract employment opportunity for a Project Manager in the Food & Food Processing industry, based in New Jersey. As a Project Manager, you will be coordinating and managing creative projects and production requests from start to finish. You will play a crucial role in liaising between our creative team, project management team, and both internal and external partners to ensure project timelines, resources, and deliverables are met with excellence.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Managing creative project and production requests, from initiation to completion</p><p>• Acting as the key liaison between creative team, project management team, and partners both internal and external</p><p>• Collaborating with creative directors and marketing to identify essential resources for executing various work streams and deliverables</p><p>• Overseeing project schedules, tracking progress, and ensuring all deadlines are met</p><p>• Conducting evaluations post-project to assess successes, identify areas for improvement, and implement best practices for future projects</p><p>• Handling vendor coding and invoicing for pre-production costs and creative development costs</p><p>• Overseeing day-to-day project activities, including management of client communication</p><p>• Utilizing project management tools and design software for efficient project execution</p><p>• Managing internal and external vendor proofing and communication</p><p>• Adapting to changing priorities and navigating complex project requirements in a fast-paced environment.</p><p><br></p><p><br></p><p>02720-0013149890</p><p><br></p> Project Manager/Sr. Consultant We are in search of a Project Manager/Sr. Consultant with a strong background in the P& C insurance industry. The role is based in Princeton, New Jersey, and will involve managing various projects requiring skills in SQL, Atlassian Jira, Cisco Technologies, Cloud Technologies, CRM, and Database management among others.<br><br>Responsibilities:<br>• Manage and oversee various projects within the P& C insurance industry<br>• Utilize SQL and other relevant software for data management and analysis<br>• Use Atlassian Jira for project tracking and management<br>• Implement and manage Cisco Technologies within the scope of the project<br>• Oversee and manage the use of Cloud Technologies in project execution<br>• Handle and manage customer relationships through CRM <br>• Maintain accurate and up-to-date databases related to project management<br>• Implement Agile Scrum methodologies in project management<br>• Oversee and manage budget processes related to project execution<br>• Implement and manage change within the project scope and communicate changes effectively to all stakeholders. Magento 2 Business Analyst / Project Manager <p>We are offering an exciting opportunity for an <strong>HYBRID, <u>Magento 2 Business Analyst / Project Manager</u></strong> with retail industry experience, with a company based out of New Jersey. In this role, you will be responsible for aligning business objectives with technical execution to deliver value to our customers. You will gather requirements, manage project timelines, and collaborate with cross-functional teams to ensure project success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><strong></strong></p><p>• Facilitate requirement-gathering sessions with stakeholders, converting business needs into actionable technical specifications.</p><p>• Oversee project plans, timelines, and resource allocation, ensuring initiatives are delivered in a timely manner.</p><p>• Serve as the primary contact between business and technical teams, fostering clear communication and alignment on project goals.</p><p>• Supervise all stages of the project lifecycle, from initial planning to post-launch review, guaranteeing project objectives are met.</p><p>• Regularly update project status and proactively address potential risks or challenges to project success.</p><p>• Utilize data and performance metrics to inform decision-making and continuous improvement.</p><p>• Collaborate closely with development, QA, and product teams to refine processes and enhance the overall customer experience.</p><p>• <strong><u>Expertise in Magento Ecommerce, PHP and MySQL</u></strong>.</p> IT Project Manager I <p>Responsibilities </p><p>• Lead the orchestration of meetings, including the management of calendars and meeting notes</p><p>• Coordinate and manage different domains to ensure a comprehensive execution plan</p><p>• Process, monitor, and update project plans and timelines to ensure deliverables are met </p><p>• Guide the implementation of the AESOP brand into the existing structure</p><p>• Employ project management tools and software for efficient execution of tasks</p><p>• Utilize planning processes to develop and maintain accurate and realistic timelines </p><p>• Display leadership skills by leading systems implementation projects</p><p>• Carry out discovery sessions to understand and follow through on project requirements</p><p>• Demonstrate brand awareness and business management skills in the execution of tasks</p><p>• Identify potential roadblocks proactively and reactively, and develop strategic resolutions.</p> IT Project Manager - Higher Ed We are offering a permanent employment opportunity for an IT Project Manager - Higher Ed in Woodbridge, New Jersey. This role revolves around the crucial task of developing and implementing project management frameworks, procedures, and templates, as well as managing the Project Management Life Cycle from start to finish in the industry. <br><br>Responsibilities:<br><br>• Develop and implement project management office frameworks, processes, and templates.<br>• Ensure that projects are completed on time and meet business and system requirements.<br>• Provide support for project plan development and monitor timelines, budgets, and scope.<br>• Create project budgets, estimate resources needed, and negotiate with resource managers to ensure appropriate resource allocation.<br>• Apply PM tools and methodologies to ensure project milestones are achieved and scope is maintained.<br>• Conduct project completion reviews, resource and vendor assessments, and create recommendation reports.<br>• Observe project team dynamics to ensure effective team member synergies and to resolve and escalate issues.<br>• Perform assessments throughout projects to identify risks and potential impact and to develop response strategies.<br>• Participate in the evaluation, selection, maintenance, and continuous enhancements of project management methodology, tools, and templates.<br>• Develop standards and procedures for project reporting and documentation.<br>• Report on the status of the overall project, identify and communicate resource conflicts.<br>• Solicit regular feedback from stakeholders and project sponsors to continually improve project performance. Digital Project Manager <p>We are in search of a Digital Project Manager to join our team in the Advertising industry, located in New Jersey. As a Digital Project Manager, you will be tasked with managing various projects, utilizing tools like Basecamp and Atlassian Jira, and coordinating events. This role offers a long-term contract employment opportunity, providing support during a busy period.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the execution of digital advertising projects from inception to completion</p><p>• Utilize cloud technologies and CRM to effectively manage projects and maintain client databases</p><p>• Employ Agile Scrum methodology to enhance project efficiency and team collaboration</p><p>• Handle event coordination and ensure all tasks are completed within the set timeline</p><p>• Use tools such as Basecamp and Atlassian Jira to track project progress and manage tasks</p><p>• Engage in budget processes to ensure projects remain within financial parameters</p><p>• Maintain clear and effective communication with team members and clients</p><p>• Operate EO/IR systems to support project goals and objectives</p><p>• Use 'About Time' software for efficient time tracking and project management</p><p>• Support construction-related projects, when necessary, employing your expertise in the field</p><p><br></p><p>02720-0013118773</p><p><br></p> Digital Project Manager <p>We are inviting applications for the role of Digital Project Manager in New Jersey. As a Digital Project Manager, your primary responsibility will be to manage and coordinate digital projects, particularly in the pharmaceutical sector. This includes a diverse range of tasks, from backend development and cloud technologies to content management. This role offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Coordinate and manage diverse digital projects, ensuring timely and efficient completion</p><p>• Work closely with clients in the pharmaceutical and medical education sector</p><p>• Regularly travel to events for on-site project management (travel expenses will be covered)</p><p>• Handle multiple multimedia projects, ensuring all are delivered on time and meet client expectations</p><p>• Utilize Atlassian Jira for project management tasks</p><p>• Leverage knowledge of Cloud Technologies in project execution and management</p><p>• Use your skills in Content Management System (CMS) and CRM to manage and track project progress</p><p>• Enhance brand awareness through strategic campaign planning</p><p>• Ensure all deliverables are met according to project timelines.</p><p><br></p><p>02720-0013165004</p><p><br></p> Project Coordinator <p>Responsibilities:</p><p>• Coordination and preparation of files for external vendors and committees for review.</p><p>• Efficient tracking, reviewing, and assessment of incoming correspondences, with appropriate responses.</p><p>• Accurate maintenance of up-to-date records within systems such as SmartSheets, Excel, Word, ZenDesk, Google Docs, and other database platforms.</p><p>• Ensuring all tasks are completed with a high level of attention to detail and within predetermined deadlines.</p><p>• Clear and effective communication, both written and oral, with stakeholders at various levels.</p><p>• Collaborative work with team members while also exhibiting the ability to work independently to achieve objectives.</p><p>• Prioritization and management of multiple tasks simultaneously.</p><p>• Use of technological tools and solutions for optimizing workflow and addressing business challenges.</p> Executive Assistant <p>We are in search of an Executive Assistant to join our team in the financial services industry for temp to hire opportunity, based in New York. As an Executive Assistant, you will be tasked with a range of responsibilities including managing calendars, handling emails, and assisting with travel arrangements. The role also involves managing the schedules of key individuals and supporting office management tasks. The position offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure efficient and accurate processing of expenses for key individuals within our team.</p><p>• Coordinate travel arrangements, partnering with other Executive Assistants to ensure smooth logistics.</p><p>• Proactively manage and maintain the calendars of key individuals, ensuring optimal organization and scheduling.</p><p>• Handle email correspondence, managing appointments and flagging important communications for attention.</p><p>• Support office management tasks, including hosting executive meetings at the New York office.</p><p>• Manage transportation arrangements for key individuals commuting to and from the New York office.</p><p>• Maintain and manage the New York apartment for key individuals.</p><p>• Utilize various systems and software including ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, and Calendar Management tools.</p><p>• Demonstrate strong communication skills, handling conference calls and other correspondence as necessary.</p> Digital Project Manager <p>We are offering a short term contract employment opportunity for a Digital Project Manager in New Jersey. The selected individual will be involved in a variety of tasks such as project management, maintaining timelines, leading projects, and overseeing client budgets within the industry. </p><p><br></p><p>Responsibilities: </p><p>• Develop comprehensive project briefs for internal departments.</p><p>• Ensure efficient management of project timelines.</p><p>• Lead the execution of projects, ensuring they are completed within budget and time constraints.</p><p>• Maintain constant communication with team members to identify and resolve issues that may affect project delivery.</p><p>• Regularly update status reports for both internal teams and clients.</p><p>• Support the finance team in developing estimates and overseeing client budgets.</p><p>• Approve vendor invoices based on approved estimates and submit to manager for approval.</p><p>• Collaborate closely with Account Team, Creative Team, and Operations Team.</p><p>• Lead client status and project-specific discussions/presentations.</p><p>• Review program documentation for outside vendors.</p><p>• Attend client meetings or live programs as needed.</p><p><br></p><p>02720-0013115239</p><p><br></p> Estimating Assistant We are in search of an Estimating Assistant to join our organization located in Paramus, NJ. The role is crucial to our business as it involves entering detailed pricing for the development of bid quotations. Your main task is to support project managers with takeoffs and pricing changes. This role offers a long-term contract employment opportunity in the construction industry.<br><br>Responsibilities:<br><br>• Accurately and efficiently enter pricing details for bid quotations.<br>• Assist with the preparation of scope letters and proposals.<br>• Handle occasional incoming phone calls.<br>• Manage and update project folders, spreadsheets, and trackers.<br>• Ensure all documents are saved centrally within the confidential estimating folder(s) in the company's drive.<br>• Adhere to all established company operating policies, procedures, and safety programs.<br>• Support project managers with takeoffs and pricing changes.<br>• Execute additional assignments as required by the company.<br>• Use Microsoft Office applications, including Word and Excel, for various tasks.<br>• Engage in email correspondence and project documentation. Technical Project Manager We are in search of a Technical Project Manager with a focus on UX Design to join our team based in Edison, New Jersey. In this role, you will be at the forefront of creating seamless digital experiences by leading cross-functional teams and managing projects that combine strategy, design, and technology within the Marketing/PR industry.<br><br>Responsibilities:<br>• Lead the vision for user-centered digital products in collaboration with UX designers, developers, and stakeholders.<br>• Manage the entire project lifecycle, from concept to launch, aligning timelines, budgets, and resources with business goals.<br>• Translate creative ideas into actionable technical plans, bridging the gap between design and development.<br>• Facilitate collaboration among UX/UI teams, engineers, and product managers to deliver intuitive, visually compelling, and functional designs.<br>• Utilize user feedback, research insights, and performance metrics to analyze and iterate on designs.<br>• Advocate for UX best practices, ensuring consistency across digital touchpoints.<br>• Identify potential risks and devise strategies to mitigate them, keeping projects adaptable while maintaining high-quality execution.<br>• Utilize your understanding of front-end technologies (HTML, CSS, JavaScript) to collaborate effectively with developers.<br>• Use Agile/Scrum methodologies and project management tools (Jira, Asana, Trello) to manage projects effectively.<br>• Leverage your communication and storytelling skills to present ideas and rationales to stakeholders. Application Development Project Manager/Lead <p>We are on the lookout for a proficient Application Development Project Manager/Lead to become part of our team in Central, New Jersey. The selected candidate will be at the forefront of the entire application development lifecycle, from design to deployment and maintenance. This role also involves a strong emphasis on team leadership and cross-functional collaboration to ensure efficient project delivery.</p><p><br></p><p>Responsibilities:</p><p>• Guiding and leading development, along with support teams, facilitating the successful completion of projects.</p><p>• Collaborating with multiple teams to understand requirements, devise technical solutions and address any arising issues in a timely manner.</p><p>• Overseeing and managing the activities related to production support, guaranteeing swift resolution of incidents and problems.</p><p>• Leading and managing the complete application development process, encompassing design, development, testing, deployment, and maintenance.</p><p>• Developing efficient and scalable applications using a variety of technologies such as Java, .NET, API, Web Services, and SQL.</p><p>• Upholding the highest coding standards, optimizing performance and ensuring application security.</p><p>• Providing training and support to team members, in addition to maintaining comprehensive documentation.</p><p>• Leveraging your expertise in cloud platforms like AWS, Azure, GCP, and implementing best practices for change management.</p><p>• Utilizing understanding of system architecture and software design principles to drive application development.</p><p>• Applying knowledge of Agile Scrum methodologies and using DevOps tools and CI/CD pipelines.</p> Global IT PMO Director <p>We are in search of a IT PMO Director to join our team in the non-bank holding company industry, located in Fairfield County, Connecticut. Your role will be focused on managing and guiding project implementation within our global IT framework. You will also be tasked with providing training to our business units, conducting project health checks, and ensuring compliance with IT governance controls.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the project implementation framework, ensuring projects meet quality objectives and are executed efficiently.</p><p>• Act as a subject matter expert in project and program management, providing guidance to those in advisory roles.</p><p>• Manage and update the tollgate project management framework based on new insights and learnings.</p><p>• Guide IT functional leads and project managers through the tollgate process.</p><p>• Train and coach business units on project management processes.</p><p>• Ensure thorough requirements gathering and use case scenarios for all business processes.</p><p>• Ensure tollgate checkpoint deliverables are complete and up to standard.</p><p>• Identify risks in the overall project plan, requirements gathering, deliverables, resources, and timelines.</p><p>• Review and sign off on tollgate checkpoints to assure quality control.</p><p>• Conduct regular project health checks and provide guidance on any necessary corrective actions.</p><p>• Monitor all project products for compliance with our IT Governance controls and other regulatory requirements.</p><p>• Report consolidated program, portfolio, and project status to leadership.</p> Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the Healthcare/NHS industry located in New York, New York. The workplace is a NYC Mental Health Care company, where the primary function of this role is to support the CEO.<br><br>Responsibilities:<br><br>• Coordinate and manage the CEO's calendar, scheduling appointments and meetings.<br>• Handle email correspondence and conference calls, ensuring clear and effective communication.<br>• Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties.<br>• Maintain an organized filing system, ensuring easy access to important documents.<br>• Manage mail, sorting and distributing as necessary.<br>• Coordinate travel arrangements, ensuring all aspects of trips are well-planned.<br>• Prepare and manage expense reports, ensuring accurate and timely submission.<br>• Assist with the coordination of public events, ensuring they run smoothly.<br>• Utilize various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks. Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant in the construction industry, based in Sunnyside, New York. The chosen candidate will work alongside our team, playing an integral role in maintaining financial records and processing transactions.<br><br>Responsibilities<br>• Accurately process invoices and ensure prompt payment to vendors<br>• Assist in maintaining and reconciling accounts payable and receivable<br>• Regularly upload certified payroll data into various portals<br>• Utilize QuickBooks for various accounting tasks and data entry<br>• Execute account reconciliation to ensure financial accuracy<br>• Collaborate with the Office Manager, Project Managers, Estimators, and Payroll Administrator<br>• Conduct audits to maintain financial integrity and accountability<br>• Assist in billing processes to ensure timely payments<br>• Utilize Microsoft Excel, Oracle, and SAP for various financial tasks. Executive Assistant We are on the lookout for an Executive Assistant to be an integral part of our team in New York, New York. As an Executive Assistant, your role will involve managing schedules, organizing meetings, and handling correspondence. You'll be operating in a dynamic environment, utilizing your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System. This role offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Efficiently manage and maintain executive calendar to ensure smooth daily operations.<br>• Organize and facilitate conference calls and meetings using Cisco Webex Meetings.<br>• Handle all forms of correspondence, ensuring all communications are handled promptly and professionally.<br>• Utilize the Kronos Timekeeping System for accurate tracking and management of schedules.<br>• Manage customer relationship through the CRM, ensuring all customer interactions are logged and followed up.<br>• Oversee the use of Concur for travel and expense management.<br>• Implement ADP - Financial Services for effective financial management.<br>• Ensure accurate record keeping and timely communication as a crucial part of the role.<br>• Assist in other administrative tasks as needed to support the team. Administrative Assistant <p>Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration.</p><p> </p><p>GREAT benefits.</p><p> </p><p>Key Tasks:</p><ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul><p><strong><em> </em></strong></p> Executive Assistant to VP of Ops <p>We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.</p><p>• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.</p><p>• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.</p><p>• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.</p><p>• Track and maintain records of project progress, budgets, and other important operational metrics.</p><p>• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.</p><p>• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.</p><p>• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.</p><p>• Manage expenses, prepare expense reports, and assist with financial tracking as needed.</p><p>• Perform other administrative tasks as required to support the VP and the operations team.</p> Executive Assistant <p><strong>Executive Assistant</strong></p><p><br></p><p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership within our client’s organization. This role requires a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with discretion. The ideal candidate will have exceptional communication and multitasking skills, ensuring seamless day-to-day operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including calendar management, travel coordination, and meeting preparation</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and facilitate special projects, ensuring deadlines are met</li><li>Organize and maintain records, documents, and files for easy retrieval</li><li>Assist with event planning and logistics as needed</li></ul><p><br></p> Assistant Controller <p>As the Assistant Controller, you will report to the CFO in a multi-faceted company. You’ll provide hands on controller duties with a mix of Accounting and FP& A work.</p><p>• Prepare financial reporting and analysis and provide FP& A support to various stakeholders</p><p>• Manage the day-to-day accounting for the organization with a finance team of 6 people.</p><p>• Assist with systems implementation </p><p>• Review payroll, including the cash summary</p><p>• Oversee revenue, process improvement, and long-term projects (like researching and implementing an expense software solution such as “Expensify” or “SAP Concur”)</p><p>• Take charge of all journal entries related to GL, bank transactions, accrued expenses, payroll, and more</p><p>• Manager the General Ledger (GL) transactions, including cash, and fixed assets</p><p><br></p>