We are looking for a highly organized and resourceful Senior Administrative Assistant to join our team in Brookfield, Wisconsin. In this role, you will provide comprehensive administrative support to c-suite and board of directors, ensuring smooth day-to-day operations, coordinate annual events and quarterly meetings and provide effective communication within the organization. Your ability to manage multiple tasks and maintain a high level of attention to detail will be key to your success.
Responsibilities:
• Manage and maintain schedules, including coordinating meetings, conference calls, and virtual sessions.
• Handle incoming and outgoing communications, including sorting mail, taking messages, and distributing information appropriately.
• Organize and maintain files, ensuring all documents are accurate and easily accessible.
• Coordinate special occasions by arranging gifts, cards, and other celebratory items for the team.
• Create and manage Excel spreadsheets to track data and maintain accurate records.
• Support event planning efforts by organizing logistics and ensuring seamless execution.
• Assist with other administrative tasks, such as photocopying, faxing, and general office support.
• 2+ years proven experience in administrative or executive assistant roles.
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Exceptional communication skills, both written and verbal.
• Experience coordinating meetings, events, and virtual sessions.
• Ability to create precise and well-crafted documents and correspondence with attention to detail.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.
5 results for Administrative Assistant in Brookfield, WI
- Brookfield, WI
- onsite
- Permanent
- 50000.00 - 60000.00 USD / Yearly
- <p>We are looking for a highly organized and resourceful Senior Administrative Assistant to join our team in Brookfield, Wisconsin. In this role, you will provide comprehensive administrative support to c-suite and board of directors, ensuring smooth day-to-day operations, coordinate annual events and quarterly meetings and provide effective communication within the organization. Your ability to manage multiple tasks and maintain a high level of attention to detail will be key to your success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and maintain schedules, including coordinating meetings, conference calls, and virtual sessions.</p><p>• Handle incoming and outgoing communications, including sorting mail, taking messages, and distributing information appropriately.</p><p>• Organize and maintain files, ensuring all documents are accurate and easily accessible.</p><p>• Coordinate special occasions by arranging gifts, cards, and other celebratory items for the team.</p><p>• Create and manage Excel spreadsheets to track data and maintain accurate records.</p><p>• Support event planning efforts by organizing logistics and ensuring seamless execution.</p><p>• Assist with other administrative tasks, such as photocopying, faxing, and general office support.</p>
- 2025-05-19T22:54:03Z
- Waukesha, WI
- onsite
- Permanent
- 50000.00 - 54000.00 USD / Yearly
- <p>We are seeking a detail-oriented and versatile <strong>Administrative Assistant</strong> for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li><strong>Customer Service:</strong></li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li><strong>Dispatching Duties:</strong></li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li><strong>Contract Administration:</strong></li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li></ul>
- 2025-05-07T23:43:43Z
- Glenbeulah, WI
- onsite
- Temporary
- 19.00 - 21.00 USD / Hourly
- We are looking for a motivated and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Glenbeulah, Wisconsin. This part-time position is perfect for someone who thrives in a dynamic environment, enjoys interacting with clients, and excels at managing administrative tasks with precision. As a crucial part of our insurance agency, you will support daily operations and contribute to creating a well-organized and welcoming client experience.<br><br>Responsibilities:<br>• Communicate effectively with clients through phone calls, emails, and in-person interactions, ensuring their needs are addressed promptly.<br>• Conduct research on potential leads using online tools and databases, organizing findings to support marketing and outreach initiatives.<br>• Assist with limited marketing tasks, ensuring all materials align with the company's branding and messaging standards.<br>• Manage and maintain accurate electronic and physical filing systems, ensuring confidentiality and organization of records.<br>• Utilize software tools, including Microsoft Office Suite, to perform administrative tasks such as scheduling meetings, maintaining calendars, and ordering supplies.<br>• Provide outstanding customer service by assisting walk-in clients and resolving their inquiries efficiently.<br>• Perform data entry tasks with a high level of accuracy, ensuring all information is recorded and updated appropriately.<br>• Collaborate with team members to ensure smooth operations and contribute to a positive work environment.
- 2025-05-08T20:04:59Z
- Mundelein, IL
- onsite
- Permanent
- 60000.00 - 65000.00 USD / Yearly
- <p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
- 2025-05-06T17:39:02Z
- Milwaukee, WI
- onsite
- Permanent
- 60000.00 - 70000.00 USD / Yearly
- <p>Robert Half is searching for a Litigation Legal Assistant to join a wonderful firm in Milwaukee, Wisconsin. This role is key in providing comprehensive legal administrative support, including preparing and proofreading legal documents, maintaining electronic files, and managing client relations. The Legal Assistant will also be responsible for managing the calendar schedules of attorneys and assisting in various administrative duties within the law firm.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Accurately preparing and proofreading legal documents to ensure their readiness for client use.</li><li>Taking charge of electronic file maintenance to ensure easy access and retrieval of documents.</li><li>Managing the intake process of clients, ensuring all necessary paperwork and information are collected.</li><li>Handling the calendar management for attorneys, scheduling meetings, appointments, and court appearances as required.</li><li>Providing comprehensive administrative support to timekeepers to assist in their daily tasks.</li><li>Utilizing Case Management Software effectively for efficient case handling.</li><li>Performing billing functions as needed, ensuring accuracy and timeliness.</li><li>Ensuring smooth communication and maintaining good relations with clients.</li><li>Coordinating schedules within the team to ensure efficient workflow.</li></ul><p><br></p>
- 2025-04-30T14:08:59Z