We are looking for a highly organized and resourceful Senior Administrative Assistant to join our team in Brookfield, Wisconsin. In this role, you will provide comprehensive administrative support to c-suite and board of directors, ensuring smooth day-to-day operations, coordinate annual events and quarterly meetings and provide effective communication within the organization. Your ability to manage multiple tasks and maintain a high level of attention to detail will be key to your success.
Responsibilities:
• Manage and maintain schedules, including coordinating meetings, conference calls, and virtual sessions.
• Handle incoming and outgoing communications, including sorting mail, taking messages, and distributing information appropriately.
• Organize and maintain files, ensuring all documents are accurate and easily accessible.
• Coordinate special occasions by arranging gifts, cards, and other celebratory items for the team.
• Create and manage Excel spreadsheets to track data and maintain accurate records.
• Support event planning efforts by organizing logistics and ensuring seamless execution.
• Assist with other administrative tasks, such as photocopying, faxing, and general office support.
• 2+ years proven experience in administrative or executive assistant roles.
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Exceptional communication skills, both written and verbal.
• Experience coordinating meetings, events, and virtual sessions.
• Ability to create precise and well-crafted documents and correspondence with attention to detail.