8 results for Executive Administrator in Boston, MA

Director of Administration

Newton, MA
onsite
Permanent
115000 - 125000 USD / Yearly
Our client, a successful law firm, is seeking a Director of Administration/Firm Administrator to oversee the operational and administrative functions of the firm. This role requires a proactive leader who can maintain and enhance the firm's collaborative culture while ensuring seamless business operations. Reporting to the Managing Partner and Management Committee, this position offers an opportunity to contribute to the firm's growth and success. Location: Newton, MASalary: $115,000 - $125,000 (DOE)Schedule: Hybrid (4 days in office, 1 day remote) Responsibilities:<ul><li>Human Resources: Recruitment, hiring, training, and supervision of administrative staff; management of staff evaluations, workflow, and policies and procedures; approval of non-attorney hourly timecards, assistance with payroll processing; maintenance of weekly firm schedules; coordination of firm events, including staff appreciation initiatives.</li><li>Information Technology: Oversight of computer systems and office equipment maintenance and enhancements in coordination with outside IT support.</li><li>Facilities Management: Landlord/tenant relations; office operations; management of office equipment and supplies; onsite and offsite file management; safety and security compliance.</li><li>Insurance and Compliance: Oversight of firm insurance coverage and compliance with all statutory regulations and required filings.</li><li>Marketing: Management of website and attorney profiles; professional announcements; event sponsorships and advertising; marketing materials and promotional items.</li><li>Supervision and Development: Supervision and professional development of staff supporting the above functions.</li></ul>
2026-02-23T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support key administrative functions for our team in Boston, Massachusetts. This contract position requires an individual who excels in managing schedules, coordinating meetings, and handling confidential correspondence with precision and efficiency. The ideal candidate will bring exceptional communication skills and a proactive approach to ensuring smooth day-to-day operations. Responsibilities: • Manage executive calendars, including scheduling meetings and prioritizing appointments. • Coordinate and facilitate virtual and in-person meetings using tools like Cisco Webex Meetings. • Prepare and distribute accurate and timely correspondence and documentation. • Oversee timekeeping processes and ensure accurate reporting using systems such as Kronos. • Handle expense reporting and approvals utilizing Concur. • Assist with CRM data entry and maintenance to ensure up-to-date client information. • Organize conference calls and ensure all participants have access to necessary materials. • Maintain efficient workflow for administrative tasks, ensuring deadlines are consistently met. • Provide direct support for financial services-related operations, including ADP processes. • Act as a liaison between internal teams and external stakeholders to ensure clear communication.
2026-03-05T00:00:00Z

Executive Assistant

Boston, MA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach. Responsibilities: • Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently. • Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics. • Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation. • Plan and execute logistics for board meetings, including preparation of materials and management of schedules. • Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors. • Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events. • Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions. • Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards. • Collaborate with team members to uphold a culture of excellence and high standards. • Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
2026-02-10T00:00:00Z

Senior Executive Assistant

Lowell, MA
onsite
Permanent
100000 - 125000 USD / Yearly
We are looking for a highly organized and detail-oriented Senior Executive Assistant to support our leadership team in Lowell, Massachusetts. This role requires exceptional communication skills and the ability to manage multiple priorities in a dynamic environment. You will play a key role in ensuring seamless operations and providing high-level administrative support to executives and board members. Responsibilities: • Coordinate the planning and execution of organizational events and initiatives, ensuring effective collaboration across global time zones. • Prepare and review executive meeting materials, correspondence, and presentations with precision and clarity. • Manage travel arrangements and agendas for leadership and board members, including tracking and reconciling expenses. • Identify opportunities for process improvement and implement solutions to enhance efficiency. • Utilize enterprise tools and platforms, including Microsoft Office Suite and travel and expense systems, to streamline workflows and maintain accurate documentation. • Conduct research and analyze data to provide insights that support decision-making. • Maintain effective communication with stakeholders and ensure timely follow-ups on key initiatives. • Support the leadership team in managing priorities and addressing ad hoc requests promptly. • Uphold confidentiality and professionalism when handling sensitive information.
2026-02-20T00:00:00Z

Estate Administrator

Wellesley, MA
onsite
Permanent
100000 - 135000 USD / Yearly
Our client, a successful Trusts & Estates law firm, is seeking an experienced Estate Administrator to join their legal team. In this role, you will play a pivotal part in managing estate administration processes, collaborating with attorneys, clients, and probate courts to ensure smooth and compliant estate management. This position requires a strong attention to detail, excellent organizational skills, and the ability to provide compassionate service to clients during sensitive times. Location: Wellesley Hills, MASchedule: Hybrid (3 days in, 2 days remote)Salary: $100,000 - $135,000 (depending on experience) Responsibilities: <ul><li>Interact with clients to obtain necessary information/documentation for complete probate process</li><li>Handle probate proceedings from appointment of personal representative to final distributions of estate including valuation of assets, drafting of all court forms, petitions and final distribution of assets.</li><li>Establish estate accounts, arrange for payments of expenses, collect life insurance proceeds, execute insurance transfers and obtain federal and state lien releases.</li><li>Work with estate planning attorneys preparing and calculating GRAT, QPRT and Charitable Trusts</li><li>Trust Administration; including establishing distributions on a calendar and non-calendar basis and preparing Trust accounts.</li><li>Prepare federal estate tax, gift and fiduciary tax returns, calendar and prepare estimated tax payments, respond to Internal Revenue Service and state assessments and inquiries.</li></ul>
2026-02-10T00:00:00Z

Human Resources Administrator

Milford, MA
onsite
Temporary
21 - 24 USD / Hourly
Robert Half's client in Milford is looking for (2) HR assistants to join their team! Key responsibilities include: - Some experience in onboarding/ I-9 verification Solving employee inquiries (primarily through a "ticket" portal) HR Policy Inquiries - Experience in teams, MS outlook, Excel, Copilot (preferred) Pay rate: $20-$24 based on experience Hours: M-F 9a-5p Hybrid: 4 days in office 1 day remote Length: ~6 months
2026-03-05T00:00:00Z

Director Finance & Administration

Boston, MA
onsite
Permanent
130000 - 150000 USD / Yearly
We are looking for an experienced Director of Finance & Administration to oversee financial operations, strategy, and administrative processes within our organization. This role is pivotal in managing financial reporting, cash flow, and benefits administration, ensuring the company's stability and growth. Based in Boston, Massachusetts, this position requires a dynamic leader capable of fostering efficiency and compliance while driving strategic initiatives. This positions pays in the range of $130 - 150K + discretionary bonus. They are working on a hybrid schedule 3 days a week in office. Please message me on LinkedIn or email me at john.holtman@roberthalf Responsibilities:• Supervise bookkeeping, financial reporting, and planning processes to maintain accuracy and timeliness.• Develop and implement policies to improve operational efficiency and ensure compliance with reporting requirements.• Lead budgeting, expense forecasting, and financial analysis to provide actionable insights to senior leadership.• Manage relationships with external bookkeeping and accounting firms to ensure seamless collaboration.• Oversee accounts payable and receivable processes, including client invoicing and financial report generation.• Monitor and control cash flow to ensure liquidity and effective capital management.• Administer company insurance programs, collaborating with brokers to secure adequate and cost-effective coverage.• Manage employee benefits programs, including sourcing, negotiations, and compliance with client requirements.• Oversee payroll, onboarding, offboarding, and performance review processes to ensure adherence to company policies.
2026-02-03T00:00:00Z

Business Administrator

Wilmington, MA
onsite
Temporary
24 - 28 USD / Hourly
We are looking for a detail-oriented Business Administrator to join our team on a contract basis in Wilmington, Ma. This position involves overseeing various administrative functions to ensure smooth office operations while providing support to sales and operations teams. If you thrive in a dynamic environment and enjoy managing diverse responsibilities, this role is an excellent opportunity to showcase your organizational skills. Responsibilities:• Manage office supplies by monitoring inventory levels and placing orders as needed.• Schedule and coordinate meetings while ensuring proper documentation and communication.• Handle incoming and outgoing mail, ensuring timely delivery and distribution.• Support the sales and operations teams through administrative tasks and coordination.• Assist in setting up new customer and vendor accounts, including preparing necessary documentation.• Maintain accurate records of inventory and ensure proper tracking of supplies.• Perform receptionist duties, including greeting visitors and managing incoming calls.• Provide general administrative support to various departments as needed.• Contribute to the efficient operation of the office by addressing miscellaneous tasks and challenges.
2026-03-04T00:00:00Z