44 results for Administrative Assistant in Bethlehem, PA

Administrative Assistant We are offering a long-term employment opportunity for an Administrative Assistant in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is primarily involved in the management and coordination of various administrative tasks in a dynamic work environment. The industry of focus for this role is service delivery and the job function revolves around maintaining service standards, quality control, and case management. What you get to do every single day:• Guide and train staff on optimal practices in case documentation, compliance, and ethical conduct.• Managing the process of participant financial requests and work closely with finance to ensure accurate and efficient processing.• Conduct quality assurance reviews of case files to check for accuracy, completeness, and adherence to program standards and regulatory requirements.• Contribute to improving site operations through effective vehicle management, event coordination, and the enhancement of administrative processes.• Analyze data and identify trends to address potential risks and enhance program effectiveness proactively.• Develop and implement quality improvement initiatives in collaboration with the program manager.• Participate actively in internal and external meetings and events and represent the program and organization effectively.• Adhere strictly to confidentiality regarding client and agency data.• Report directly to the Program Manager and perform additional program-related duties as assigned.• Monitor program client intake compliance from the client’s successful admission to discharge from the program.• Maintain, collect, and report on program data in accordance with all federal, state, and local regulatory compliance requirements.

Administrative Assistant Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed

Administrative Assistant We are offering a part time contract employment opportunity for an Administrative Assistant at our Princeton, New Jersey location. This role primarily revolves around providing administrative assistance, managing calendars, and ensuring smooth communication within the team. This is a part time role, Tues-Thurs only. Responsibilities:• Oversee and manage executive calendars to ensure efficient scheduling and organization• Facilitate communication within the team, ensuring all members are informed of updates and changes• Coordinate and participate in conference calls, taking detailed minutes for future reference• Handle email correspondence, ensuring timely and appropriate responses• Use Microsoft Office Suites for various administrative tasks such as document creation, data management, and presentations• Provide comprehensive administrative assistance to ensure smooth operation of the office.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the industry, based in WEST LAWN, Pennsylvania. The role involves maintaining and managing accounts, handling customer service, and administering office operations. Responsibilities: • Handle incoming service calls and distribute them to the appropriate personnel. • Manage accounts receivable, including tracking past due accounts. • Create and maintain office records, work tickets, and invoice accrual sheets. • Assist in coordinating manpower scheduling for technicians. • Attend department meetings, taking notes and maintaining records of proceedings. • Process subcontracts and new monitoring contracts. • Review and update monitoring accounts daily. • Maintain and update daily calendar for technicians. • Ensure compliance with safety regulations, including the collection of safety talks. • Perform basic accounting functions such as billing, accounts receivable, and accounts payable. • Assist in resolving any issues or corrections needed by the Corporate Branch. • Handle customer requests and inquiries. • Coordinate manpower with Corporate Service Department and/or other branch offices as needed.

Administrative Assistant We are offering an opportunity in the education sector for an Administrative Assistant in WILLINGBORO, New Jersey. The role involves providing administrative support in a school office setting. This short-term contract employment opportunity will require the successful candidate to enter data into Excel and Word documents, support the principal's office, and interact with parents. Responsibilities:• Provide comprehensive administrative support to the principal's office• Enter necessary information and data into Excel and Word documents accurately• Engage and communicate effectively with parents and other stakeholders in the school community• Uphold a reliable presence in the office to ensure smooth operations• Manage and organize office hours effectively, including designated lunch break times.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in the construction industry, based in Malvern, Pennsylvania. This role offers a long-term contract employment opportunity, where you will be expected to manage customer interactions, maintain accurate records, and handle a wide range of administrative tasks. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service at all times. • Manage data entry tasks with high precision and efficiency. • Engage in email correspondence, ensuring prompt and detail-oriented responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks. • Schedule appointments, ensuring smooth coordination and minimal scheduling conflicts. • Maintain accurate tracking logs and customer records. • Process insurance and workers' compensation documents as required. • Monitor customer accounts and take necessary action as needed. • Resolve customer inquiries in a timely and effective manner. • Assist in various ad-hoc administrative tasks as required.

Administrative Assistant We are a firm in the legal industry, situated in Parsippany, New Jersey, and we're currently seeking an Administrative Assistant. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be responsible for a variety of tasks, from processing customer applications to maintaining accurate customer records and resolving customer inquiries. This position also involves monitoring customer accounts and taking appropriate action. Responsibilities: • Handling incoming mail and routing them to the appropriate channels. • Downloading, saving, and organizing documents into virtual files and folders. • Answering and forwarding telephone calls, as well as providing information where necessary. • Management of contacts in Outlook and the firm's contact management system. • Arranging travel for attorneys and clients. • Coordinating conference calls, meetings, and appointments, inclusive of room reservations and catering when necessary. • Entering deadlines into the firm's docketing system. • Submitting requests for invoice payments, checks, and expense reimbursements. • Creating, editing, formatting, and proofreading documents. • Assisting with the corporate closing process and post-closing process. • Registering attorneys for seminars and annual memberships. • Assisting with filings, mailings, and other projects. • Supporting the team and performing other duties as assigned.

Site Administrative Assistant We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Handle incoming calls and emails, promptly addressing and resolving inquiries • Perform data entry tasks and maintain the accuracy of our database • Manage office supplies by keeping track of inventory and placing necessary orders • Facilitate communication with vendors and other third parties • Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment • Distribute correspondence related to certifications and seminars to employees • Maintain a systematic filing system for invoices and other paperwork • Manage and organize documents efficiently • Handle confidential information with utmost discretion • Take on additional tasks and projects related to administrative support as needed. Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.

Part-time Administrative Assistant Perform clerical duties such as data entry, filing, and organizing documents. Answer and direct phone calls, emails, and in-person inquiries to the appropriate team members. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in creating and managing reports, spreadsheets, and presentations with accuracy. Manage office supplies and assist with office organization. Provide support for additional office projects and tasks as needed.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant located in Cherry Hill, New Jersey. The role will be primarily onsite and will involve various administrative duties in a purchasing department. This position is long-term contract employment opportunity. Responsibilities:• Efficiently handle inbound calls and provide exemplary customer service• Manage data entry tasks with precision and accuracy• Conduct email correspondence professionally and promptly• Utilize Microsoft Excel, Word, PowerPoint, and Outlook for various tasks• Schedule appointments and manage calendars effectively• Handle both inbound and outbound calls as necessary• Maintain confidentiality of sensitive information• Order and manage supplies for the department• Receive quotes and file them systematically• Adapt quickly to new computer software as needed.

Executive Administrative Assistant Are you a detail-oriented professional who thrives in a fast-paced environment and has a passion for providing top-level administrative support? Robert Half is seeking a skilled and proactive Executive Administrative Assistant to join a local and growing team. In this role, you will have the opportunity to contribute to the success of the executive leadership team and make a meaningful impact on the organization. Key Responsibilities<ul><li>Coordinate and manage complex executive schedules, ensuring all meetings, appointments, and engagements are effectively organized.</li><li>Arrange and prepare for meetings, including securing venues, preparing agendas, and taking detailed minutes.</li><li>Handle inbound and outbound communications (emails, calls, memos, etc.) on behalf of senior executives, ensuring professionalism and timeliness.</li><li>Plan and coordinate domestic and international travel itineraries, manage logistics, and resolve travel-related issues as needed.</li><li>Create, edit, and format documents, presentations, and reports with a high level of attention to detail.</li><li>Act as a liaison between executives and internal/external stakeholders while managing confidential and sensitive information.</li><li>Perform additional duties as needed, including expense reporting, project management support, and assisting with event planning.</li></ul>

Administrative Assistant Job Title: Part-Time Administrative Assistant (Temporary – 6 Months, Onsite)Location: Huntingdon Valley, PAJob Type: Part-Time | Temporary | Contract (6 Months)Schedule: 24 hours per week (3 days/week, 8-hour shifts) | Monday–Friday (Standard business hours: 8:00 AM – 5:00 PM)Work Environment: 100% Onsite About the Role:We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support our Director of Quality in preparing for an upcoming audit. This temporary, 6-month position focuses on administrative tasks such as data entry, document scanning, filing, and ensuring all paperwork is properly organized and stored. The ideal candidate will have strong attention to detail and experience with Microsoft Office and SharePoint for document management. Responsibilities:<ul><li>Perform data entry and update information in company systems.</li><li>Scan, file, and organize documents to ensure completeness and accuracy.</li><li>Assist in reviewing and reconciling paperwork to ensure all required documents are accounted for.</li><li>Maintain electronic records using Microsoft Office and SharePoint.</li><li>Support the Director of Quality with various administrative tasks as needed to prepare for the audit.</li><li>Ensure compliance with document control policies and procedures.</li></ul>

Office Assistant Robert Half is seeking a detail-oriented and proactive Office Assistant to support day-to-day operations at a local and growing company. The ideal candidate will provide administrative support across various functions and play a critical role in maintaining office workflows and meeting team needs. This position requires excellent communication skills, multitasking abilities, and a commitment to delivering exceptional service. Responsibilities: <ul><li>Provide comprehensive administrative assistance to the team, including organizing meetings, managing phone correspondence, and addressing email communications.</li><li>Ensure efficient office operations by overseeing file management, maintaining supplies, and performing general office maintenance.</li><li>Support the creation and preparation of reports, documents, and professional correspondence.</li><li>Handle property management responsibilities, including tenant liaison and managing lease-related documentation.</li><li>Respond to inquiries from clients, vendors, and team members in a timely and professional manner.</li><li>Assist with accounting tasks such as processing invoices and tracking expenses.</li><li>Contribute to marketing efforts and social media activities by posting updates and coordinating communications.</li></ul>

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Executive Administrative Assistant Are you an organized multitasker with a passion for helping leaders succeed? Join a dynamic and growing organization, as an Executive Administrative Assistant! This is an excellent opportunity for someone looking to gain hands-on experience supporting senior leadership.As an integral part of the team, you’ll assist executives by managing schedules, organizing communications, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel.</li><li>Prepare meeting materials, take notes, and organize follow-up action items.</li><li>Handle and prioritize email correspondence on behalf of the executives.</li><li>Assist in creating PowerPoint presentations, reports, and internal documents.</li><li>Act as a gatekeeper for communication, ensuring efficient flow of information.</li><li>Perform general administrative tasks such as filing, data entry, and expense tracking.</li><li>Coordinate with internal teams and external stakeholders to follow up on project deadlines and deliverables.</li></ul>

Executive Assistant We are seeking a dedicated Executive Assistant to join our team in the non-profit sector located in Philadelphia, Pennsylvania. As an Executive Assistant in this role, you will provide essential support to our executive team, ensuring efficient operations and effective communication. This role offers a contract to permanent employment opportunity and requires a high level of engagement with various stakeholders both within and outside the organization. What you get to do every single day:• Manage executive calendars, schedule appointments, and organize meetings, act as a representative of the department to both internal and external clients.• Handle the processing and management of invoices, receipts, and documents related to expense reports.• Supervise correspondence, scheduling, and documentation for Board committee meetings.• Serve as a dependable point of contact for internal and external stakeholders.• Perform general administrative tasks such as managing department mail, preparing expense and credit reports, and organizing travel arrangements.• Organize operational aspects for executive-level meetings, programs, events, or conferences, including arranging facilities, coordinating speakers, and managing event budgets.• Keep and update departmental contacts and other data in the CRM platform.• Use the Salesforce CRM platform to support department efforts, such as updating information, generating reports, and drafting basic documents.• Assist in scheduling interviews as needed.• Attend monthly administration meetings.• Provide support for special projects and events as necessary, including department-wide and smaller group events.• Provide administrative and clerical support for other company-wide initiatives as directed.

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in the Parsippany, NJ area. This role is integral to our operations, requiring the individual to provide administrative support, manage the CEO's calendar, and handle internal and external communications efficiently and professionally. As an Executive Assistant, you will be the main point of contact for all matters related to the CEO. Responsibilities:• Efficiently manage the CEO's active schedule, ensuring all appointments and meetings are timely and well-coordinated.• Handle administrative duties for the CEO, including preparing correspondence and completing expense reports.• Arrange detailed travel plans for the executive team, including itineraries and meeting documents.• Coordinate logistics for high-level meetings within the organization and with external parties.• Handle confidential materials and correspondence with utmost discretion.• Act as the CEO's gatekeeper, managing requests from colleagues and clients for resources, information, and decision follow-ups.• Delegate tasks and information requests to other employees, ensuring follow-ups are completed.• Record and distribute minutes from executive and other meetings, tracking and following up on open items.• Maintain organized files of reference materials for projects or clients as needed.• Answer and screen incoming calls, initiating outgoing calls as requested.• Keep the CEO updated on all activities, correspondence, and upcoming deadlines.• Uphold our brand's core values, approach, and high standards of excellence in all client, media, and public interactions.

Executive Assistant We are in the hunt for an Executive Assistant to join our team located in Wayne, Pennsylvania. This role is within the industry and is fully onsite. We offer a long term contract employment opportunity. As an Executive Assistant, you will be the backbone of our team, providing operational support, managing calendars, scheduling meetings, and ensuring communication flows smoothly within the team. Responsibilities: • Provide operational support for various events including funerals, weddings, etc. • Oversee and manage executive calendars efficiently. • Schedule and coordinate meetings as needed. • Use ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various administrative tasks. • Ensure smooth internal communication and handle correspondence. • Manage and coordinate conference calls. • Maintain accurate records and process customer credit applications. • Monitor customer accounts and take appropriate action.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Wayne, Pennsylvania. This role is fully onsite in a law office and involves executive support, scheduling, and expense reporting. Responsibilities: • Deliver executive support to ensure smooth office operations.• Manage scheduling and calendaring using tools such as Google Calendar and Office Suite.• Handle expense reporting using financial software like ADP.• Utilize communication software such as Cisco Webex Meetings for conference calls and correspondence.• Maintain customer relationship management with the help of CRM tools.• Perform timekeeping duties with the use of systems like Kronos Timekeeping and About Time.• Manage and coordinate conference calls to facilitate effective communication.• Ensure all correspondence is handled professionally and promptly.• Use Concur for tracking expenses and producing reports.• Employ calendar management skills to organize and schedule meetings and appointments.

Executive Assistant Executive Assistant,ADP - Financial Services,Cisco Webex Meetings,Concur,CRM,Kronos Timekeeping Syst

Next Results Page