We are offering a short term contract employment opportunity in Berkeley, California for an Administrative Assistant. This role is integral to our operations and involves providing cross-functional support to various departments such as Facilities, Finance, and Administration. As an Administrative Assistant, you will be a vital contact point for clients, employees, and other sites' administrative assistants, handling various processes and projects with a focus on office administration and finance.
Responsibilities:
• Act as a detail oriented and friendly point of contact during telephone and written communications with staff, clients, and business associates.
• Efficiently manage visitor greetings and telephone handling.
• Handle incoming and outgoing mail, ensuring appropriate distribution and handling of sensitive faxes.
• Provide comprehensive administrative support to the Executive Office.
• Develop and analyze data reports to assist management decision-making.
• Track projects assigned to managers by members of the Executive Office.
• Handle daily deposit support, remote deposits, and filing of documents in electronic folders.
• Manage vendor invoices, from scanning and distribution for approval to tracking and submission for payment.
• Ensure appropriate signatures are obtained from the CEO on various documents and their proper delivery.
• Handle credit card statements, create Excel spreadsheets for credit card holders, match statements with receipts, and follow up on missing receipts.
• Coordinate meetings and events, maintain and order office supplies, and manage conference room setup and cleanup.
• Minimum of 3 years experience in a similar role as an Administrative Assistant
• Proven ability to coordinate meetings and manage schedules effectively
• Experience in coordinating events, including logistics, invites, and follow-ups
• Proficiency in document scanning and maintaining digital filing systems
• Demonstrated responsibility for maintaining and ordering office supplies
• Experience in conference room setup and cleanup, ensuring readiness for meetings and events
• Ability to organize luncheons and office social events
• Proficient in Microsoft Excel, including data entry, pivot tables, and report generation
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
roberthalf.gobenefits.net for more information.
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