20 results for Office Assistant in Bellevue, WA

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Detail Oriented Services industry, located in Seattle, Washington. As an Office Assistant, you will engage in various tasks ranging from maintaining office supplies, handling mail services, assisting with receptionist backup support, and managing hospitality and facilities tasks. Responsibilities: • Handle incoming and outgoing mail, operate and troubleshoot mail machines, and coordinate with mailing services as necessary. • Oversee the stocking, cleaning, and maintenance of coffee and snack stations. • Ensure conference rooms are prepared for meetings and events and are cleaned up afterwards. • Be responsible for the cleanliness of kitchen areas and perform conference room sweeps throughout the day. • Handle and complete copy/print jobs, including the creation of binders and tabs. • Monitor and replenish office supplies, ensuring Office Services are well-stocked and organized. • Provide backup support for the receptionist when required. • Carry out additional tasks as assigned from time to time. • Utilize Accounting Software Systems and ADP - Financial Services tools as part of the role. • Apply skills in computer programs and CRM for efficient functioning of the role.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are in search of an Administrative Assistant to be a part of our team located in Kent, WA. This role is particularly suited to those who excel in data handling, reporting, and operational tasks. This job will involves administrative and organizational support, data entry and reporting, and asset tracking. Responsibilities• Handle the management of emails and recurring operational tasks such as mileage logs, vehicle renewals, equipment inspections, and fleet disposal processes.• Take responsibility for organizing and streamlining processes, focusing on improving efficiency and identifying project opportunities.• Oversee data entry tasks and populate pre-built Excel reports related to commissions, financial reports, and operational metrics.• Use intermediate Excel functions like VLOOKUPs, PivotTables, and formulas to ensure data accuracy and generate insights.• Utilize software to monitor equipment, manage vehicle listings, and supervise asset updates.• Maintain comprehensive records of IT assets, including computers, phones, and associated costs.• Run queries and retrieve crucial company data using Microsoft Access.• Manage quarterly customer rebate reports, ensuring data accuracy and prompt processing.• Prepare monthly and quarterly financial summaries, including branch-specific revenue and expense data, supporting accurate and timely submission of corporate tax documents.

Legal Administrative Assistant Robert Half is partnering with a global law firm in their search for a Legal Administrative Assistant to join their team! This position starts immediately in Seattle and is a 6-month contract. This is a great opportunity for those looking to work for an impressive firm / gain experience in the legal industry! Key Duties:<ul><li>Manage the digitization of physical legal documents</li><li>Organize, sort, and review legal documents</li></ul>

Executive Assistant We are on the search for an Executive Assistant to join our team in the insurance industry, located in Seattle, Washington. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to our executive team. This includes managing schedules, coordinating travel arrangements, and handling office tasks to ensure smooth operations. Responsibilities: • Prioritize and manage the schedule of executives to ensure optimal time management • Coordinate and organize both domestic and international travel arrangements, crafting detailed itineraries • Oversee the office filing system, ensuring organization and easy accessibility • Professionally and courteously answer incoming phone calls, accurately taking and relaying messages as needed • Handle confidential documents with the utmost discretion, maintaining their security • Assist in bookkeeping by preparing invoices and financial statements • Conduct research and compile data to prepare presentations or reports as needed • Handle the inventory of office supplies, placing orders when necessary to maintain stock levels • Utilize CRM, Concur, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other tools for documentation and calendar management.

Adminstrative Assistant We are seeking a proactive and detail-oriented Adminstrative Coordinator to support the bidding process, administrative functions, and operational workflow within our companyy. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes. Responsibilities:• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.• Handle inbound telephone calls, primarily involving transfers and inquiries.• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.• Collaborate closely with the estimator, sharing prepared documents for approval.• Over time, take on the responsibility of assisting with billing processes.• Develop and maintain accurate records using CRM and Data Processing skills.• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.• Contribute to business process improvement by creating updated templates for all work and contracts.• Ensure compliance with company policies and procedures while performing administrative tasks.• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.

Litigation Legal Assistant We are looking to bring a Legal Assistant on board to our award-winning boutique Litigation firm. The successful candidate will support our Commercial and Business Litigation group by managing client correspondence, travel arrangements, and various administrative tasks. Your role will involve interacting with State and Federal courts, supporting attorneys through trials, and maintaining an organized calendar. Responsibilities:• Manage and distribute both paper and electronic mail on a daily basis• Ensure accurate filing of pleadings at the State and Federal court levels• Maintain a detailed calendar with important dates and deadlines• Assist in the preparation of legal correspondence and memoranda • Proofread and edit pleadings, briefs, and other documents as required• Assist attorneys in preparation for depositions, hearings, trials, and meetings• Create shells and save to DM system following firm's conventions• Prepare table of contents and authorities for legal documents• Engage in e-filing processes in both State and Federal courts. Firm offers 4 weeks PTO, paid court holidays, hybrid work options, generous retirement contributions, significant bonus potential, transportation stipend, and a beautiful office space! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in Seattle, Washington. This role is based in the industry and requires the successful candidate to manage calendars, coordinate meetings, and provide administrative support. Responsibilities: • Manage and organize office documents and files with precision • Coordinate and oversee travel arrangements and itineraries • Act as a point of communication between executives and internal/external stakeholders • Draft, proofread and handle emails, letters, and other documents • Schedule, arrange and manage appointments, meetings, and conferences for executives • Handle phone calls, inquiries, and requests directed towards executives • Prepare and maintain various documents, reports, and presentations • Collaborate with other administrative staff to ensure smooth office operations • Arrange and coordinate meetings, including room reservations, catering, and technology setup • Handle sensitive information with discretion and maintain confidentiality at all times • Prioritize and manage multiple tasks and deadlines effectively • Proactively anticipate needs and address issues • Assist in special projects and initiatives as required

Assistant Controller We are in search of an Assistant Controller to join our team in Tumwater, Washington. In this role, you will primarily oversee all aspects of accounting functions including Accounts Payable, Accounts Receivable, and Customer Invoicing, under the supervision of the Controller. You will also provide guidance to Accounting Specialists and assist with the management of various financial tasks and projects. This permanent, direct-hire position requires the ability to work on-site in Tumwater 5 days per week. Responsibilities Include: • Oversee the management of Accounting Specialist I, II, and III transactions and personnel.• Respond to customer credit hold processes.• Aid in the management of accounting for the organization's subsidiaries.• Implement the addition of new customers in the ERP system.• Contribute to the preparation of ACH and wire transactions.• Engage in the preparation of check deposits.• Assist in the creation of monthly reports.• Contribute to the Controller's tasks and projects.• Participate in special assignments as required.• Provide support to Human Resources duties when necessary. Salary and Benefits:The pay range for this position is $35-$43/hour, eligible for overtime pay. Benefits offered with this position include a 401k with a 3% match, MDV insurance coverage for the employee and dependents, 2 weeks of PTO in year 1 (3 weeks thereafter), in addition to 9 paid holidays (1 floating) and WA State sick time.

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Purchasing Assistant We are seeking a detail-oriented Purchasing Assistant to join our client's team in Tacoma, WA. This role supports procurement operations by managing purchase orders, tracking shipments, and ensuring vendor compliance. If you have strong organizational skills, a keen eye for detail, and experience in purchasing or supply chain support, we want to hear from you! Key Responsibilities:<ul><li>Assist with creating and processing purchase orders</li><li>Maintain accurate records of purchases, pricing, and inventory levels</li><li>Communicate with vendors and suppliers to confirm order details and delivery schedules</li><li>Track shipments and resolve any delivery discrepancies</li><li>Support invoice reconciliation and coordinate with accounting as needed</li><li>Assist with vendor research and price comparisons</li><li>Maintain purchasing documentation and ensure compliance with company policies</li></ul>

Administrative Coordinator We are offering a short-term contract employment opportunity for an Administrative Coordinator in Seattle, Washington. This role is placed within the industry sector and involves a variety of tasks, including coordination, administrative tasks, marketing support, and communication management. Responsibilities Provides general administrative support, which may include, but not limited to:o Serving as a liaison with shared service departments.o Managing technology support and logistics of online events.o Monitoring and responding to inbox correspondence.o Developing and maintaining organized record-keeping systems.o Scheduling internal and external meetings and coordinating event logistics.o Managing training registrations, certifications, and participant records.o Tracking essential documents, including trainer credentials, contracts, invoices, CEUs, and STARS.o Creating and managing surveys, compiling reports to support program development.o Assisting with financial tracking.o Providing additional support to the team as needed.· Collaborate with team members, partners, and community stakeholders to advance project goals and improve service delivery.· May conduct research and compile data for reports, grants, speeches, and correspondence.· May carry out assignments relating to meetings, committee/community activities, and/or funding.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Litigation Legal Assistant A midsized law firm in Seattle is seeking a Litigation Legal Assistant to support three attorneys on Real Estate litigation and other civil matters. The salary range for this position is 65-85k, and offers medical, dental and vision coverage with your monthly premiums paid 100% by the firm, 18 days PTO, paid Orca Card, 401k +3% employer contribution, end of year discretionary safe harbor up to 5%, HSAs and FSAs, 11 paid holidays. This role offers 2 days work-from-home flexibility weekly after the completion of 90 days in-office and a successful 90-day performance review.

Legal Assistant (Commercial Litigation) A reputable, regional firm with an office in Downtown Seattle is looking for an experienced Commercial Litigation Legal Assistant to join their practice. In this role you will be supporting an impressive group of litigators. Duties include:<ul><li>Supporting multiple shareholders in the commercial litigation group</li><li>Open and close matters, conflict checks</li><li>E-filing</li><li>Scheduling and calendaring</li><li>Preparing and finalizing documents</li></ul>Compensation and Benefits:The salary range for this position is $70,000 to $90,000. Benefits available with this position include medical, dental and vision; life and disability insurance; ORCA Card; participation in the company's 401(k) plan with up to 3% match and 3% profit-sharing; 17 paid days off and 11 holidays per calendar year. To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.

Senior Financial Admin We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects. Responsibilities:• Architect integration solutions using Oracle DB architecture• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies• Utilize SQL and PL/SQL development skills to optimize data management• Effectively use data visualization tools like PowerBI for reporting and analysis• Design Data Warehousing solutions and manage AWS services for Data storage and processing• Draft technical documentation detailing requirements and system processes• Apply Agile and Scrum methodologies for project management• Familiarize with RPA tools like UiPath and Power Automate for process automation• Exhibit strong communication and interpersonal skills to work effectively within a team• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills. Core Benefits: M/D/V ST/LT/Disability InsuranceRetirement Plan: 401k 50% match on up to 6% PTO/Holidays/Sick Time: 160hrs/160hrs.

Complex Litigation Legal Assistant A national firm in Seattle is looking to add a Legal Assistant to their team. This role will provide support to attorneys in complex litigation cases, predominantly in Federal courts. You will have the opportunity to handle a variety of tasks from filing court documents, managing large exhibits and preparing for trials. Responsibilities:• Take responsibility for filing in Federal courts• Handle and manage large exhibits for complex litigation cases• Prepare for large discovery cases and trials• Be comfortable operating case management software• Support attorneys in the Complex Litigation group• Assist in trial preparations including visual aids, models, and mockups• Maintain and manage case records using case management software• Assist in the management of trial exhibits• Contribute to the legal assistant duties as required. Firm offers full benefits including 4 weeks PTO, top notch healthcare benefits, free parking, 401K, profit sharing, great career growth/promotion opportunities, and ability to work on cases in the national news! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Personal Injury Attorney A leading Personal Injury firm in Seattle is looking to add another Attorney to their team. This role primarily involves representing clients in personal injury cases, maintaining regular communication with them, and collaborating with the legal team for effective case management. Responsibilities: • Expertly represent clients in personal injury cases, including all stages of negotiations and litigation• Conduct initial consultations with potential clients to assess the viability of their personal injury cases• Regularly communicate with clients, updating them on case progress and addressing their concerns• Draft legal documents, including pleadings and motions, as part of the litigation process• Collaborate with other team members such as legal assistants and paralegals to ensure effective case management• Conduct thorough legal research to support case strategies and stay updated on relevant laws and regulations• Participate in team meetings and case reviews, contributing to the strategic planning process • Educate clients on legal processes and potential outcomes, providing clear and accurate information• Evaluate case facts, evidence, and potential legal strategies to determine the best course of action Firm offers lucrative bonus potential, healthcare and retirement plans, flexible PTO, paid holidays, and hybrid work options + a fully built out support and intake team to assist on cases. To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)