3 results for Executive Assistant in Austin, TX

Executive Assistant

Cedar Park, TX
onsite
Permanent
55000 - 67000 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment. Responsibilities: • Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled. • Prepare agendas, reports, and other documentation for city council meetings and other official events. • Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks. • Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready. • Provide office support by handling administrative tasks and maintaining organized records. • Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules. • Collaborate with the mayor and council members to deliver accurate and timely documentation. • Monitor inventory levels and handle asset tracking to ensure smooth operations. • Conduct annual physical inventory reviews and audits to maintain compliance. • Support the senior management team by assisting with additional tasks as required.
2026-03-02T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders. Responsibilities: • Oversee daily office operations to maintain an organized and efficient workplace. • Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed. • Manage office supplies, equipment, and facilities to create a functional and welcoming environment. • Coordinate logistics for meetings, including room setup, catering, and document preparation. • Plan and execute office social and cultural events to enhance team morale. • Support onboarding processes by orienting new hires and ensuring a seamless transition. • Develop and maintain conference room schedules to optimize usage. • Prepare and submit accurate expense reports and timesheets on a regular basis. • Collaborate with teams to organize training, recruiting events, and employee engagement initiatives. • Partner with vendors for services such as cleaning, postal, and equipment maintenance.
2026-03-04T00:00:00Z

Legal Secretary

Austin, TX
onsite
Permanent
78000 - 82000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Austin, Texas. This role involves providing comprehensive support to attorneys in both Litigation and Transactional practice areas. The ideal candidate will excel in organization, multitasking, and client service while maintaining a high level of attention to detail. Responsibilities: • Prepare and format legal documents, including motions, briefs, and filings, with precision. • File legal documents electronically in both state and federal courts, ensuring compliance with court procedures. • Manage attorney calendars, monitor deadlines, and coordinate meetings effectively. • Process billing, time entries, and expense reports accurately under attorney supervision. • Organize case files, maintain document storage systems, and uphold confidentiality standards. • Serve as a detail-oriented liaison between attorneys, clients, and internal staff, ensuring excellent client service. • Monitor and manage case details using tools like Court Alert. • Assist in proofreading and editing legal documents to ensure accuracy and clarity. • Provide administrative support and handle dictation tasks as needed. • Support attorneys in complex business and commercial litigation processes.
2026-02-18T00:00:00Z