Location: Downtown Austin (parking included)
Position Type: Onsite
About Us: We are a dynamic and fast-paced real estate investment management firm dedicated to delivering exceptional results for our clients and stakeholders. Our team is composed of innovative thinkers and industry leaders passionate about excellence in real estate investment. We are seeking an experienced and highly motivated Executive Assistant to support our executive team in achieving our company’s goals.
Position Summary: The Executive Assistant will provide comprehensive administrative and organizational support to the executive team, ensuring the efficient operation of their daily activities. The ideal candidate will be a polished professional with excellent communication skills, a degree from an accredited institution, and at least 5 years of experience in executive support, preferably within the real estate or investment sectors.
Key Responsibilities:
Executive Support:
- Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact between the executives and internal/external stakeholders.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure executives are well-prepared for all engagements by providing necessary documentation and briefings.
Communication Management:
- Handle confidential and time-sensitive information with discretion.
- Draft, proofread, and distribute communications on behalf of executives.
Administrative Tasks:
- Oversee and manage expense reports, budgets, and invoices for the executive team.
- Maintain filing systems, records, and databases to ensure organization and accessibility.
- Assist with special projects, research, and event planning as needed.
Relationship Building:
- Build and maintain strong working relationships with key stakeholders, clients, and team members.
- Act as an ambassador for the executive team and the company’s brand.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
roberthalf.gobenefits.net for more information.
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