6 results for Administrative Assistant in Atlanta, GA

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Atlanta, Georgia, United States. As an Administrative Assistant, your role will involve managing calendars, coordinating events, and facilitating remote meetings via Zoom or Teams. Responsibilities: • Handling inbound and outbound calls to support customer service. • Managing and coordinating calendars for events and appointments. • Undertaking Data Entry tasks accurately and efficiently. • Assisting in event planning and coordination. • Corresponding via email professionally and promptly. • Utilizing Microsoft Excel, PowerPoint, and Word for various administrative tasks. • Managing customer inquiries and service requests. • Ensuring proficient use of Microsoft Outlook for email correspondence and schedule management.

Assistant Property Manager We are offering a short term contract employment opportunity for an Assistant Property Manager in Norcross, Georgia. The selected candidate will be a key player in our property management team, overseeing a diverse portfolio of commercial real estate properties. You will be instrumental in enhancing tenant relations, managing property operations, and delivering first-class customer service. Responsibilities • Establish and maintain relationships with tenants, vendors, and owners, acting as a primary point of contact. • Process and track property-related invoices for accurate and timely payments. • Oversee tenant service requests for their premises and the buildings’ common areas, adhering to lease agreements. • Abstract new leases and input information into the accounting system; maintain lease notes, critical dates, and reminder files. • Review and reconcile tenant account ledgers; ensure timely collections from tenants by monitoring Aged Receivable reports. • Assist in the annual estimates and reconciliations of Operating Expenses; contribute to the monthly financial reports. • Prepare and distribute leases and exhibits to relevant parties; manage the tracking of lease expiration dates and document adjustments. • Act as a liaison between Landlord and Tenant, ensuring compliance with all lease provisions. • Review rental increases and communicate or send notices to tenants as necessary. • Participate in the budget process, including bid requests from vendors, budget material organization, and entry. • Assist with the administration of Tenant Improvement allowance, ensuring adherence to lease guidelines.

Assistant Finance Director Responsibilities include, but are not limited to: supervising staff; examining, interpreting, and verifying a wide variety of financial documents and reports; utilizing various sections of the accounting system in preparing monthly financial reports and statements; maintaining and reconciling accounts, closing accounts, and preparing associated reports and statements; conducting detailed accounting studies and preparing reports containing the results; verifying daily entries flowed through the general ledger, researching inconsistencies found, and processing journal vouchers to make necessary corrections and adjustments.Essential Duties and Responsibilities:<ul><li> Coordinates daily operations including but not limited to processing cash receipts, accounts payable/receivable, utility billing, bank reconciliation, financial reports, bank deposits, and posting of funds.</li><li>Directs and prepares monthly financial statements.</li><li>Supervises directs and reviews the work of the accounting staff (including but not limited to check runs, accounts receivable transactions, fixed asset activity, payroll, and accounts payable transactions).</li><li>Performs various accounting tasks such as making and adjusting journal entries, opening, and closing out accounts, and closing the ledger at end of the fiscal year.</li><li>Supervises staff</li><li>Coordinates monthly, quarterly, and annual closing activities.</li><li>Responsible for special projects involving statistical reports and management presentations.</li><li>Prepares a variety of accounting, fiscal and related reports, compiles and processes spreadsheets and reports.</li><li>Maintains an organized set of detailed records and files to document financial transactions.</li><li>Resolves complex accounting issues or assists other authorized personnel in resolving financial issues.</li><li>Reviews general ledger every month to ensure accuracy of posting.</li><li>Makes and implements recommendations to improve accounting processes and procedures.</li><li>Reconciles accounts and subsidiary ledgers</li><li> Assist in the preparation of a Comprehensive Annual Financial Report and budget presentation documents.</li><li>Serves as the budget analyst by developing the annual budget calendar; coordinating the submittal of department budget requests; assisting in the development of expenditure and revenue estimates.</li><li>Revises the budget records, as instructed, to meet any fiscal year adjustments.</li><li>Processes customer checks returned by the bank; charges and annotates accounts.</li><li>Assists in preparing for the year-end financial audit and other financial duties as needed.</li></ul>

Real Estate Legal Assistant Job Title: Real Estate Legal AssistantLocation: Marietta, GA Position Type: Full-Time Company Overview: We are representing a dynamic and growing legal firm specializing in real estate law. They are looking for a detail-oriented and proactive Real Estate Legal Assistant to join our team. If you thrive in a collaborative environment, are skilled in contract management, and enjoy handling complex transactions from start to finish, we’d love to hear from you!Job Responsibilities:<ul><li>Review, revise, and draft real estate contracts, ensuring accuracy and compliance with all applicable laws.</li><li>Assist attorneys in preparing leases, closing documents, and transactional documentation.</li><li>Conduct research, distribute documents, and prepare files for closing.</li><li>Manage closing checklists, track documentation progress, and handle all necessary steps from letter of intent to completion of the closing binder.</li><li>Prepare documents and packages for mail, messenger, and overnight delivery.</li><li>Complete client/matter intake forms, request conflict checks, open new files, and prepare closed files for archival.</li><li>Provide coverage for Administrative Team members, manage incoming mail distribution, and upload documents to iManage.</li><li>Calendar critical dates for closings, schedule appointments, and arrange meetings, conferences, and travel as needed.</li><li>Proofread and format documents to ensure accuracy in spelling, grammar, and style.</li><li>Run redline/blacklines for attorneys to track revisions.</li><li>Assist attorneys with time entries for billing.</li><li>Submit reimbursement and check requests, send reminder statements, and follow up on client invoices.</li><li>Serve as a point of contact for clients via email and phone, delivering outstanding customer service.</li></ul>

Legal Assistant We are offering a short term contract employment opportunity for a Legal Assistant based in Atlanta, Georgia. This role is primarily involved in the real estate and estate probate industry. As a Legal Assistant, you will be expected to handle various tasks including but not limited to processing legal documentation, managing schedules, and handling client communication. This role also offers the flexibility of remote work. Responsibilities: • Manage and maintain legal calendars professionally and efficiently • Handle e-Filing procedures for various legal documents and cases • Draft and prepare legal documents using existing templates • Manage communication, including answering and directing phone calls • Send out invoices to clients promptly and accurately • Work effectively in a fast-paced environment • Demonstrate quick thinking and problem-solving skills • Utilize the MyCase software for handling legal cases and client information • Ensure accurate records of all legal proceedings and client information.

Paralegal Job Title: Litigation ParalegalLocation: Marietta, GA (Primarily Remote) Our client, a boutique Law Firm located in Marietta, GA, is dedicated to providing top-tier legal services in the areas of construction, environmental, and real estate law. They pride themselves on their commitment to excellence, collaboration, and providing a supportive work environment for their team.Position Overview:They are seeking a highly skilled and detail-oriented Litigation Paralegal to join their team on a permanent basis. This position offers a primarily remote work environment with occasional in-office requirements. The ideal candidate will have a minimum of 3+ years of litigation experience, with a preference for experience in construction, environmental, and real estate law. Proficiency in e-filing using PeachCourt and Odyssey is required. The candidate must be well-organized, proactive, and capable of handling multiple responsibilities in a fast-paced legal environment.Key Responsibilities:<ul><li>Conduct legal research and factual investigations to support litigation matters.</li><li>Assist attorneys with case management throughout all stages of litigation.</li><li>Prepare, organize, and electronically file pleadings, motions, discovery responses, and other legal documents using PeachCourt and Odyssey.</li><li>Manage and maintain case files, databases, and document management systems.</li><li>Coordinate and schedule court dates, hearings, depositions, client meetings, and attorney calendars.</li><li>Assist in trial preparation, including preparing exhibits, witness lists, and case summaries.</li><li>Communicate with clients, opposing counsel, and court personnel in a professional manner.</li><li>Perform administrative tasks as needed, including data entry and maintaining case-related documentation.</li></ul>