40 results for Office Assistant in Allentown, PA

Office Assistant Robert Half is seeking a detail-oriented and proactive Office Assistant to support day-to-day operations at a local and growing company. The ideal candidate will provide administrative support across various functions and play a critical role in maintaining office workflows and meeting team needs. This position requires excellent communication skills, multitasking abilities, and a commitment to delivering exceptional service. Responsibilities: <ul><li>Provide comprehensive administrative assistance to the team, including organizing meetings, managing phone correspondence, and addressing email communications.</li><li>Ensure efficient office operations by overseeing file management, maintaining supplies, and performing general office maintenance.</li><li>Support the creation and preparation of reports, documents, and professional correspondence.</li><li>Handle property management responsibilities, including tenant liaison and managing lease-related documentation.</li><li>Respond to inquiries from clients, vendors, and team members in a timely and professional manner.</li><li>Assist with accounting tasks such as processing invoices and tracking expenses.</li><li>Contribute to marketing efforts and social media activities by posting updates and coordinating communications.</li></ul>

Administrative Assistant We are offering a contract to permanent employment opportunity in the industry of logistics and dispatch for an Administrative Assistant position. The role is located in Newtown Square, Pennsylvania, 19073, United States and will be conducted on-site. Responsibilities:• Manage inbound and outbound calls, ensuring quality customer service• Perform data entry tasks with high accuracy• Handle email correspondence professionally and efficiently• Schedule appointments and manage calendars using Microsoft Outlook• Use Microsoft Excel for data analysis and reporting• Create and edit documents using Microsoft Word• Create and present presentations using Microsoft PowerPoint• Resolve customer inquiries promptly and professionally• Monitor customer accounts and take appropriate action when necessary

Administrative Assistant We are offering an opportunity in the education sector for an Administrative Assistant in WILLINGBORO, New Jersey. The role involves providing administrative support in a school office setting. This short-term contract employment opportunity will require the successful candidate to enter data into Excel and Word documents, support the principal's office, and interact with parents. Responsibilities:• Provide comprehensive administrative support to the principal's office• Enter necessary information and data into Excel and Word documents accurately• Engage and communicate effectively with parents and other stakeholders in the school community• Uphold a reliable presence in the office to ensure smooth operations• Manage and organize office hours effectively, including designated lunch break times.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in the construction industry, based in Malvern, Pennsylvania. This role offers a long-term contract employment opportunity, where you will be expected to manage customer interactions, maintain accurate records, and handle a wide range of administrative tasks. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service at all times. • Manage data entry tasks with high precision and efficiency. • Engage in email correspondence, ensuring prompt and detail-oriented responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks. • Schedule appointments, ensuring smooth coordination and minimal scheduling conflicts. • Maintain accurate tracking logs and customer records. • Process insurance and workers' compensation documents as required. • Monitor customer accounts and take necessary action as needed. • Resolve customer inquiries in a timely and effective manner. • Assist in various ad-hoc administrative tasks as required.

Part-time Administrative Assistant Perform clerical duties such as data entry, filing, and organizing documents. Answer and direct phone calls, emails, and in-person inquiries to the appropriate team members. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in creating and managing reports, spreadsheets, and presentations with accuracy. Manage office supplies and assist with office organization. Provide support for additional office projects and tasks as needed.

Administrative Assistant Robert Half has partnered with a dynamic organization in search of a proactive and organized Administrative Assistant. If you thrive in a fast-paced environment, have exceptional organizational skills, and enjoy being at the heart of a team’s success, this could be the perfect role for you! Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Draft, edit, and proofread correspondence, reports, and presentations with accuracy and professionalism.</li><li>Handle incoming calls, emails, and inquiries, ensuring prompt responses and appropriate follow-ups.</li><li>Organize and maintain filing systems, office supplies, and records, both digital and physical.</li><li>Assist in planning company events, meetings, and travel arrangements as needed.</li><li>Support cross-functional teams with administrative tasks related to project management.</li><li>Address ad hoc administrative tasks to ensure smooth daily operations.</li></ul>

Site Administrative Assistant We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Handle incoming calls and emails, promptly addressing and resolving inquiries • Perform data entry tasks and maintain the accuracy of our database • Manage office supplies by keeping track of inventory and placing necessary orders • Facilitate communication with vendors and other third parties • Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment • Distribute correspondence related to certifications and seminars to employees • Maintain a systematic filing system for invoices and other paperwork • Manage and organize documents efficiently • Handle confidential information with utmost discretion • Take on additional tasks and projects related to administrative support as needed. Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.

Administrative Assistant Job Title: Part-Time Administrative Assistant (Temporary – 6 Months, Onsite)Location: Huntingdon Valley, PAJob Type: Part-Time | Temporary | Contract (6 Months)Schedule: 24 hours per week (3 days/week, 8-hour shifts) | Monday–Friday (Standard business hours: 8:00 AM – 5:00 PM)Work Environment: 100% Onsite About the Role:We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support our Director of Quality in preparing for an upcoming audit. This temporary, 6-month position focuses on administrative tasks such as data entry, document scanning, filing, and ensuring all paperwork is properly organized and stored. The ideal candidate will have strong attention to detail and experience with Microsoft Office and SharePoint for document management. Responsibilities:<ul><li>Perform data entry and update information in company systems.</li><li>Scan, file, and organize documents to ensure completeness and accuracy.</li><li>Assist in reviewing and reconciling paperwork to ensure all required documents are accounted for.</li><li>Maintain electronic records using Microsoft Office and SharePoint.</li><li>Support the Director of Quality with various administrative tasks as needed to prepare for the audit.</li><li>Ensure compliance with document control policies and procedures.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Administrative Assistant & HR Support We are seeking an Executive Administrative Assistant & HR Support to join our client's team in the Princeton, New Jersey area. This role is primarily focused on supporting the President within the Wholesale Distribution industry, with a smaller component dedicated to assisting with HR functions. Responsibilities:• Provide comprehensive administrative support to the President, ensuring efficient day-to-day operations.• Handle multiple projects concurrently, demonstrating the ability to manage time effectively in a fast-paced environment.• Attend senior team meetings, taking notes and following up with team members to ensure continuity and progress.• Oversee contracts and work closely with the corporate legal department.• Utilize technology to maintain accurate records and process applications.• Support HR tasks as needed, contributing to overall team efficiency.• Act as a point of contact for both internal and external stakeholders, resolving inquiries and providing necessary information.• Take charge of special projects assigned by the President, demonstrating initiative and problem-solving skills.• Maintain a high level of confidentiality and discretion at all times.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant located in Cherry Hill, New Jersey. The role will be primarily onsite and will involve various administrative duties in a purchasing department. This position is long-term contract employment opportunity. Responsibilities:• Efficiently handle inbound calls and provide exemplary customer service• Manage data entry tasks with precision and accuracy• Conduct email correspondence professionally and promptly• Utilize Microsoft Excel, Word, PowerPoint, and Outlook for various tasks• Schedule appointments and manage calendars effectively• Handle both inbound and outbound calls as necessary• Maintain confidentiality of sensitive information• Order and manage supplies for the department• Receive quotes and file them systematically• Adapt quickly to new computer software as needed.

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Executive Administrative Assistant Are you an organized multitasker with a passion for helping leaders succeed? Join a dynamic and growing organization, as an Executive Administrative Assistant! This is an excellent opportunity for someone looking to gain hands-on experience supporting senior leadership.As an integral part of the team, you’ll assist executives by managing schedules, organizing communications, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel.</li><li>Prepare meeting materials, take notes, and organize follow-up action items.</li><li>Handle and prioritize email correspondence on behalf of the executives.</li><li>Assist in creating PowerPoint presentations, reports, and internal documents.</li><li>Act as a gatekeeper for communication, ensuring efficient flow of information.</li><li>Perform general administrative tasks such as filing, data entry, and expense tracking.</li><li>Coordinate with internal teams and external stakeholders to follow up on project deadlines and deliverables.</li></ul>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks. Responsibilities: • Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records• Maintain and organize files, ensuring easy access and retrieval of information when needed• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication• Undertake ad hoc projects as required, demonstrating flexibility and adaptability• Represent the company in a positive light through great follow-through skills and sound judgment• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.

Procurement Assistant We are offering a long-term contract employment opportunity for a Procurement Assistant in Hainesport, New Jersey. As a Procurement Assistant, you will be instrumental in supporting the procurement process, identifying suppliers and equipment manufacturers, and ensuring the quality of goods and services provided. Responsibilities:• Collaborate with the procurement specialist to identify necessary suppliers and Original Equipment Manufacturers (OEMs) for materials.• Actively participate in identifying alternative supply sources as needed to maintain customer production and overhaul schedules and address issues related to Obsolescence and/or Diminishing Manufacturing Sources and Supplies (DMSMS).• Evaluate the integrity and quality of suppliers and their ability to provide quality goods.• Keep track of supplier performance, identifying issues and concerns that may affect the procurement process.• Utilize Microsoft Office tools, particularly Excel, to maintain and organize procurement data.• Maintain familiarity with purchasing systems to support procurement activities.• Demonstrate a detail-oriented approach and multitasking abilities in managing procurement tasks.

Accounting Assistant We are offering a permanent employment opportunity for an Accounting Assistant based in Piscataway, New Jersey. As an Accounting Assistant, you will be playing a crucial role in both the human resources and finance departments, ensuring smooth operations by handling payroll functions, accounts payable and receivable, bank reconciliations, and more. Responsibilities: • Assisting the human resources department by managing payroll functions such as data entry of timesheets and setting up new employees• Providing support to the finance director by handling billing, accounts payable and receivable, bank reconciliations, and expense reports• Ensuring all business transactions are reasonable, appropriate, and necessary, and safeguarding unit assets• Complying with operational policies and procedures, and conducting monthly analysis of budget activity• Monitoring financial and operational risk, and overseeing cash receipts• Administering and reconciling assigned departmental, sponsored, and non-sponsored accounts, including forecasting, commitments analysis, year-end support, and ongoing maintenance• Assisting with grant proposal checklists, budget template, and uploading required documents• Managing the monthly billing process and resolving any errors or payment issues• Providing support for cash management and Oracle entries.

Business Immigration Paralegal Assistant Our Client are seeking a Business Immigration Paralegal Assistant to join our team in the legal industry, based in Philadelphia, Pennsylvania. In this role, you will be responsible for a range of tasks including managing immigration cases, drafting and preparing support letters, and conducting legal research. This role offers an exciting opportunity for an individual looking to gain experience in the legal field with a focus on immigration matters. Responsibilities: • Oversee the management of immigration cases, ensuring all are completed within the required timeframe.• Take responsibility for drafting and preparing support letters, forms, and responses for complex immigration issues.• Assemble and organize exhibits and other components required for filing.• Incorporate feedback from supervisors into filings, ensuring precision and accuracy.• Review documents to identify any major issues such as status gaps and unauthorized employment.• Conduct legal research and draft correspondence for clients and agencies.• Maintain accurate and up-to-date client records and databases.• Review draft submissions and address any major case issues.• Prepare summaries of cases and assist attorneys in communicating with clients.• Act as the primary contact for clients, providing updates on cases and facilitating communication.• Generate and oversee reports for case teams and clients.• Ensure adherence to firm protocols for maintaining files and record-keeping.• Monitor the status of immigration submissions and take appropriate action when necessary.

Sales Assistant We are seeking a dedicated Sales Assistant to join our dynamic team in Somerset, NJ. In this role, you will be responsible for providing customer support, managing orders, and assisting the sales team with various operations. This position offers a long-term contract opportunity Responsibilities:• Provide proactive customer support to enhance customer satisfaction levels• Assist the sales team in creating quotes for large accounts and major agreements• Handle any pricing discrepancies to ensure consistent pricing and manage forecasts• Support sales team with Sales Agreements preparation and maintain updates• Collaborate cross-departmentally to improve and maintain efficient workflows• Assist in gathering and ensuring customer forecasts are entered into the ERP System accurately• Provide support to the team for large accounts and sales agreements• Mentor and train other Sales Assistants and assist in event planning organization• Research the inventory, manage virtual returns and estimate shipping costs• Monitor order and shipment issues and provide solutions to enhance customer experiences

Legal Assistant We are offering a long-term contract employment opportunity for a Legal Assistant in the legal industry, located in West Chester, Pennsylvania. You will be supporting two attorneys, managing diverse tasks that include handling client relations, e-filings, cover sheets, and certified mailings. Responsibilities:• Manage client relations effectively, ensuring high levels of customer satisfaction.• Handle filings, cover sheets, e-filings, certified mailings to ensure smooth legal processes.• Utilize Aderant software for various legal and administrative tasks.• Use Adobe Acrobat for document management and other related tasks.• Work with the Automated City Register Information System (ACRIS) for specific legal tasks.• Handle case management effectively using relevant software.• Perform billing functions accurately and timely, using CompuLaw software.• Manage attorneys' calendars effectively, ensuring no scheduling conflicts.• Administer claims efficiently, ensuring all necessary documentation is in place.• Communicate effectively with clients, attorneys, and other stakeholders.• Handle tasks related to Family Law and Bankruptcy - Creditor.

Legal Assistant We are seeking a Legal Assistant for an ongoing contract opportunity. The successful candidate will primarily work within Construction and Appellate litigation and should have experience with case management software, client relations, and communication. This role is crucial to our team, ensuring efficient processing and administration. Responsibilities:• Manage and organize legal documents and client information using Aderant, Adobe Acrobat, and the Automated City Register Information System (ACRIS)• Maintain comprehensive records and ensure efficient processing of client cases• Handle billing functions accurately and efficiently• Manage calendars, schedule appointments, and meetings related to legal cases• Foster strong client relations through exceptional communication skills and a detail-oriented demeanor• Contribute to the administration of claims, ensuring all relevant information is accurately recorded and updated• Use CompuLaw for effective case management and tracking• Resolve client inquiries promptly and with a detail-oriented approach

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>

Assistant Controller We are in the search for a meticulous Assistant Controller to be part of our client's team in the Credit Union industry located in Philadelphia, Pennsylvania. In this role, the Assistant Controller will be responsible for various tasks such as maintaining accurate financial records, ensuring quality service to members and staff, and assisting in the development of financial reports. The role also involves overseeing the financial close process and participating in the budget process. Responsibilities:• Oversee the maintenance and processing of data used in the asset and liability model • Assist in the development and maintenance of all financial reporting including month-end, Board reports, Asset-Liability Committee reports, and regulatory and annual audits• Participate actively in the budget process, including the collection, development, and formalization of required data• Oversee the review and reporting of mortgage accounting activities, including accrued interest, service fees, portfolio inventory, and recordkeeping of loan sales and payoffs• Assist in maintaining a highly motivated, well-trained staff and evaluate job performance to ensure quality of work and service to members and staff• Analyze, document, and make recommendations related to lines of business, products, or services as needed• Oversee the Investment Accounting and Administration• Assist with the development and maintenance of financial and statistical metrics as defined in the organization's strategic plan• Aid in coordinating critical activities required during a disaster recovery event• Oversee accounting and review of all AES/PHEAA/Student Choice/Lendkey loan reporting• Assist with various federal, state, and local filings• Ensure completion and preparation of accurate and timely prepared general ledger reconciliations for all entities

Executive Assistant We are offering a long-term contract employment opportunity for an Events Assistant in the Education-University industry in Piscataway, New Jersey, United States. The role requires a highly organized and detail-oriented individual who will assist in the planning, management, and execution of various tasks and responsibilities. Responsibilities:• Facilitate the planning, organization, and execution of events including logistics and materials preparations.• Manage and coordinate food vendors during events.• Handle community inquiries via email and phone professionally and promptly.• Maintain and manage departmental databases using Microsoft Excel.• Assist in the production of the monthly Campus & Community e-newsletter.• Oversee the inventory for event promotional materials.• Prepare and schedule social media posts for events and community programs.• Support commercial filming requests and monitoring.• Aid in the coordination of diverse programs such as the Rutgers Senior Citizen Audit Program.• Provide general administrative support as needed.

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