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    17 results for Executive Assistant in Aledo, TX

    Executive Assistant <p>A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.</p><p><strong><u>Specific Responsibilities include: </u></strong></p><ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul><p><br></p> Executive Assistant We are offering an opportunity for an Executive Assistant to be a part of our team based in Irving, Texas. The chosen candidate will primarily support our finance teams, CEO and CFO, ensuring smooth day-to-day operations. This role will be 100% onsite and entails a variety of tasks including managing schedules, coordinating meetings, processing expense reports and maintaining a conducive office environment.<br><br>Responsibilities:<br>• Handle administrative tasks such as drafting and editing emails, memos, and other communications for the CEO, CFO, and Senior Leadership Team<br>• Assist with the coordination of domestic travel arrangements for the CEO<br>• Oversee the shipping and receiving of asset management to and from the office location<br>• Facilitate office management duties and ensure a suitable and welcoming environment for employees and customers<br>• Attend Finance & Accounting team meetings and actively participate as a key member of the administrative support team<br>• Organize and manage access for office-based staff to the building, office, workspace, and shared conference rooms<br>• Maintain and regularly update desktop process guides for key activities and tasks<br>• Support the coordination of meetings, schedules and manage the calendar<br>• Assist in the processing of expense reimbursements. Administrative Assistant <p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.</p><p>Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><br></p> Sr. Legal Administrative Assistant <p>We are seeking a Sr. Legal Administrative Assistant to join our team in Addison, Texas. As a Sr. Legal Administrative Assistant, you will play a crucial role in our legal department, managing legal activities, keeping files organized, and assisting with litigation-related tasks. </p><p><br></p><p>Responsibilities:</p><p>• Ensure the timely and accurate filing of legal documents in both state and federal courts.</p><p>• Maintain an organized and updated filing system, including pleadings, discovery documents, and correspondence.</p><p>• Schedule meetings, depositions, and reserve necessary resources including conference rooms and equipment.</p><p>• Assist in the preparation of materials for hearings, mediations, and trials, including notebooks and exhibits.</p><p>• Coordinate legal activities and manage deadlines.</p><p>• Draft legal documents and manage the workflow to comply with case needs and deadlines.</p><p>• Provide support for attorneys with transportation or travel planning.</p><p>• Process outgoing mail promptly, ensuring all attachments and enclosures are included.</p><p>• Receive and appropriately route incoming mail.</p><p>• Digitally maintain and input information, keeping records up to date.</p><p>• Use skills in Adobe Acrobat, Calendar Management, and Correspondence to achieve tasks.</p><p>• Apply your experience in Civil Litigation, Commercial Litigation, and Complex Business Litigation to effectively assist the legal team.</p><p>• Screen calls for attorneys and take accurate messages.</p><p>• Enter attorney and paralegal time into the accounting system.</p><p>• Be willing to work overtime, including evenings and weekends, as needed.</p><p><br></p><p>You are experienced, effective, exceptional and essential! Submit your resume directly to Rosie Jones for confidential consideration:</p><p>rosemarie.jones< at >roberthalf.< com ></p> Land Assistant/Administrative Assistant We are situated in the bustling heart of FORT WORTH, Texas, within the dynamic industry of Energy/Natural Resources. We are on the lookout for a meticulous Land Assistant/Administrative Assistant to join our team. Your role will involve a blend of administrative tasks and data management duties. <br><br>Responsibilities:<br><br>• Accurately build and manage both electronic and hard copy Land files.<br>• Efficiently scan and categorize relevant documents into the correct electronic folders on the corporate network.<br>• Handle and distribute mail for the Land Department in a timely manner.<br>• Execute document tracking effectively.<br>• Record and file documents with the respective County Clerk offices.<br>• Prepare, send out, and manage correspondence.<br>• Manage the processing of check requests and invoices specifically for the Land Department.<br>• Undertake special projects and provide assistance to the Land team as needed.<br>• Ensure timely indexing of documents added to Legal Files.<br>• Perform any other duties that are related to the position of Land Assistant. Administrative Assistant We are seeking an Administrative Assistant to join our team in Dallas, Texas. This role involves a wide range of administrative tasks and requires excellent organizational and customer service skills. This is a contract to hire employment opportunity, providing administrative support across various office divisions.<br><br>Responsibilities:<br><br>• Professionally handle and direct incoming calls, ensuring a positive and welcoming communication.<br>• Efficiently manage all incoming and outgoing mail and packages.<br>• Welcome, assist, and direct guests or visitors in a courteous manner.<br>• Oversee visitor logs, parking, security badges, and other related tasks.<br>• Reserve and manage meeting rooms as required.<br>• Aid in office management and organization processes.<br>• Provide support to other office divisions, addressing general questions and concerns.<br>• Maintain cleanliness and organization of the front desk, conference, meeting, training, common guest, and employee areas.<br>• Manage inventory of office and kitchen supplies across all company locations.<br>• Facilitate company-wide communication and announcements.<br>• Assist in planning, organizing, supporting, and cleaning up after company-sponsored and employee events.<br>• Support internal office and employee webinars, meetings, and events.<br>• Facilitate deliveries, maintenance, and repair services related to office equipment and building maintenance.<br>• Prepare business cards for employees and manage their distribution.<br>• Offer a variety of services to support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements. Legal Administrative Assistant <p>Our client, a National Law Firm, is seeking a Litigation Legal Assistant to join their team in Dallas, TX. In this role, you will be instrumental in facilitating attorney/client interactions, managing document production, and maintaining client files. You will work in a dynamic environment that requires strong organizational skills and the ability to work effectively with various members of the law firm. This Litigation Legal Assistant opportunity comes with outstanding benefits including the flexibility to work from home 2 days/week!</p><p><br></p><p>Responsibilities:</p><p>• Produce a variety of work products related to attorney/client interactions, including documents, electronic and face-to-face communications.</p><p>• Manage time entries, coordinate travel plans, meetings, and handle incoming and outgoing correspondence.</p><p>• Maintain utmost respect, confidentiality, and professionalism in executing responsibilities.</p><p>• Create and maintain client files and indexes, ensuring all attachments, exhibits, and enclosures are included.</p><p>• Assist in coordinating timekeeper calendars, handling expense reports, travel and meeting arrangements.</p><p>• Manage incoming calls professionally, including client calls, and take messages as required.</p><p>• Prepare and process new matter forms and ensure proper filing of case or matter related documents.</p><p>• Coordinate specific client dates with the Calendar/Docket Department as needed.</p><p>• Review and route incoming mail, prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.</p><p>• Maintain paper and electronic files in compliance with current policies.</p> Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the financial services industry, located in Dallas, Texas. This role involves a variety of administrative and clerical tasks to support our team and manage our office's general administrative activities.<br><br>Responsibilities:<br>• Efficiently handle and direct inbound and outbound calls.<br>• Schedule appointments and organize meetings as necessary.<br>• Maintain and update office policies and procedures.<br>• Manage the preparation and distribution of regularly scheduled reports.<br>• Ensure the efficient and smooth day-to-day operation of our office.<br>• Act as a liaison for internal and external clients, handling requests and queries.<br>• Maintain an accurate and efficient filing system.<br>• Oversee the ordering of office supplies and research new deals and suppliers.<br>• Handle email correspondence, memos, letters, faxes, and forms.<br>• Book travel arrangements and reconcile expense reports.<br>• Provide general support to visitors. Office Assistant <p>A client if ours is looking to hire an Office Clerk<strong> </strong>to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.</p><p>An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.</p><p><strong>Responsibilities</strong></p><ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul><p><br></p> Jr. Legal Secretary We are offering an exciting opportunity in Dallas, Texas for a Jr. Legal Secretary. The role involves assisting attorneys in miscellaneous projects, communicating with clients, and handling various administrative tasks. This role is in the legal industry, and you will be working in a bustling office environment.<br><br>Responsibilities:<br><br>• Efficiently merge and mail out closing letters for various legal cases.<br>• Proficiently manage follow-up for important mail-out projects.<br>• Handle direct requests to providers for medical records and ensure consistent follow-up until all records are received.<br>• Communicate with clients to provide status updates or gather additional information necessary for their claims.<br>• Assist attorneys in various tasks as assigned, including mailing, profiling, scanning, and client communication.<br>• Mail out discovery documents to clients as required.<br>• Send out Statute of Limitations letters, preservation of evidence letters, and other miscellaneous correspondence, and ensure follow-up.<br>• Utilize Microsoft Excel and other software for administrative tasks.<br>• Be responsible for tracking and managing client relations. Mail Room Assistant <p>The Mail Clerk is responsible for sorting and distributing incoming mail to departments and prepares outgoing mail for shipment. The Mail Clerk also operates mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, fold- and -insert machines, and labeling machines. This position will also perform a variety of tasks throughout the workday.</p><p> <strong>Essential Duties and Responsibilities </strong>include the following. Other duties may be assigned.</p><ul><li>Print and sort statements, checks, and invoices</li><li>Daily pickup and delivery to the Post Office</li><li>Individually place statements, checks, and invoices in envelopes and apply postage</li><li>Handle daily returned mail</li><li>Handle general file maintenance</li><li>Support supervisory staff by performing any assigned accounting and clerical tasks</li><li>Utilize sorting machine and other administrative technology</li><li>Forward misdirected mail</li><li>Keep inventory of mailing supplies, such as envelopes and postage</li><li>Deliver mail to both departments and individuals, ensuring the relevant parties sign off on them</li></ul><p><br></p> Legal Assistant <p>Our client, a leading full-service law firm is looking for an experienced <strong>litigation legal assistant</strong> to join their growing team working in North Dallas.  This is a crucial role to the firm as it requires maintaining a thorough understanding of the rules of civil and federal procedures, as well as the complexities of litigation e-filings. Previous experience supporting busy litigation attorneys and juggling multiple deadlines is required, as well as strong administrative skills and attention to detail.  E-filing with the court systems at the state and federal level, strong Microsoft Office skills, and the ability to work well in a team is also required. </p><p><br></p><p>This firm offers a very competitive pay as well as a generous benefits package including employer-paid medical premium, dental, vision, 401k + match, vacation/sick/personal time off, free parking, and work-from-home days! In addition, this litigation legal assistant position pays overtime for hours worked above 40 per week.</p><p><br></p><p><strong>As a Litigation Legal Assistant, your duties will include:</strong></p><p>·      Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, discovery shells)</p><p>·      Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>·      Establish and maintain electronic client and administrative files in compliance with current Firm policies.</p><p>·      Prepare and submit expense reports and attorney billables.</p><p>·      Flexibility to work overtime occasionally.</p><p>·      Other administrative duties as assigned.</p> Legal Assistant <p>We are in the search for a dedicated Legal Assistant to be part of our team located in Dallas, Texas. The role encompasses a wide range of administrative tasks to support attorneys and paralegals. The Litigation Legal Assistant will handle customer inquiries, maintain customer records, and take necessary actions based on the status of customer accounts.</p><p><br></p><p>Responsibilities:</p><p>• Preparing, editing, formatting and proofing a variety of legal documents (correspondence, pleadings, discovery)</p><p>• Facilitating communication between attorney, firm personnel, and the courts</p><p>• Answering and directing guest and client inquiries in person or on the telephone</p><p>• Preparing, editing, formatting, and proofreading various documents such as correspondence and pleadings</p><p>• Managing e-file documents with the courts</p><p>• Assisting with the preparation of depositions</p><p>• Planning and scheduling appointments, maintaining calendar to track case deadlines, coordinating and scheduling meetings, depositions, and conference calls</p><p>• Managing and maintaining files and filing systems</p><p>• Entering attorney billable time and reimbursable expenses into the system</p><p>• Conducting other general office clerical duties such as filing, faxing, and answering phone calls</p><p>• Assisting attorney with personal business matters and arranging business itineraries and travel arrangements</p><p>• Managing client expense disbursements through software application, including corresponding with client and follow up.</p><p><br></p><p>For immediate attention email your resume directly to</p><p>rosemarie.jones< at > roberthalf.< com ></p> Legal Assistant <p>We are offering an exciting opportunity for a Legal Assistant in Addison, Texas. This role is within the legal industry, where you would be part of a dynamic workplace. Your primary functions would involve drafting legal documents, managing calendars, and maintaining client relations among other administrative tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and track client fee letters, ensuring all necessary follow-ups.</p><p>• Draft routine correspondence and legal documents as required.</p><p>• Manage attorney calendars, including adding entries to Property Tax calendar as necessary.</p><p>• Maintain and update contact lists, ensuring accurate information across all databases and client files.</p><p>• Handle mail, email, and FedEx items daily, ensuring accurate distribution and inclusion of all necessary attachments.</p><p>• Regularly check attorney’s Out Box for new task assignments or materials for distribution.</p><p>• Collaborate with the Property Tax file clerk to manage files as needed.</p><p>• Record attorney and/or paralegal time into the Juris accounting system.</p><p>• Ensure timely filing and document management.</p><p>• Handle travel arrangements and schedule meetings and conference calls as per attorney's requirements.</p><p>• Assist in Accounts Receivable collections and manage detailed, accurate expense reimbursements and client chargeable expenses.</p><p>• Assist attorney with client gift lists, holiday cards, and announcements.</p><p>• Perform additional work-related duties and special projects as assigned.</p><p>• Provide support to other secretaries in the section as time allows, including tasks like opening new case files, preparing case maintenance forms, and e-filing legal documentation.</p><p><br></p><p>Join the good life in Addison, Texas, and apply for this position by sending your resume to</p><p>rosemare.jones< at >roberthalf.< com ></p> Bankruptcy Legal Secretary <p>We are offering an exciting opportunity in the legal industry, specifically in the area of bankruptcy law. Based in Dallas, Texas, we are seeking a Bankruptcy Legal Secretary to join our team. This role involves providing comprehensive administrative support, processing legal documents, and maintaining accurate records in a cooperative and positive manner.</p><p><br></p><p>Our Client, a leading full-service law firm, is looking for an experienced bankruptcy litigation legal assistant to join their team in Downtown Dallas.  Legal Assistant candidates must have at least 5 years’ experience supporting litigation attorneys in the bankruptcy section . E-filing with the court systems at the federal level using PACER, strong Microsoft skills, and the ability to work well in a team are required.  Our client offers a very competitive pay and a benefits package that includes medical, dental, vision, 401k + match, vacation/sick/personal time off, and work from home days. </p><p> </p><p><strong>As a Bankruptcy Legal Assistant, your duties will include:</strong></p><p>·      Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, subpoenas, summonses, discovery request)</p><p>·      Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>·      Manage document databases and coordinate electronic discovery proceedings with litigation support team.</p><p>·      E-file documents in bankruptcy courts using PACER.</p><p>·      Prepare and submit expense reports and attorney billables.</p><p>·      Flexibility to work overtime occasionally.</p><p>·      Other administrative duties as assigned.</p><p><br></p><p> </p> Human Resources (HR) Assistant We are actively searching for a Human Resources (HR) Assistant to join our manufacturing team in Carrollton, Texas. In this role, you will take on various administrative tasks, ensuring efficient operation of the HR department. This position offers a short term contract employment opportunity where you will be the first point of contact for HR-related queries, manage HR documents, ensure legal compliance, and support our employees.<br><br>Responsibilities: <br><br>• Facilitate the organization and preservation of personnel records<br>• Ensure the HR department is compliant with labor laws<br>• Provide assistance to the payroll department by supplying necessary employee information<br>• Handle employee inquiries regarding HR-related issues efficiently<br>• Update internal databases, such as tracking sick or maternity leave<br>• Collaborate with external partners like insurance vendors<br>• Generate regular reports and presentations on HR metrics<br>• Arrange travel accommodations and process expense forms for employees<br>• Assist in the preparation of HR documents like employment contracts and permanent guides<br>• Participate actively in HR projects and events such as job fairs. Jr. Legal Secretary <p>We are in search of a Jr. Legal Assistant/Paralegal to join our team based in Dallas, Texas. In this role, you will be tasked with supporting our legal team by managing attorney schedules and dockets, maintaining meticulous client records, and facilitating effective communication with clients. Your role will be crucial in ensuring the smooth functioning of our legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage and keep track of attorney schedules to ensure timely follow-ups on deadlines</p><p>• Maintain strict confidentiality in all dealings and communications</p><p>• Efficiently handle multiple projects, demonstrating the ability to prioritize and organize workflow</p><p>• Exhibit proactive behavior in managing attorney dockets and client engagement documentation</p><p>• Assist in the preparation of litigation documents and handling of litigation matters</p><p>• Show adaptability to a fast-paced work environment with changing priorities and work demands</p><p>• Demonstrate proficiency in using Microsoft Excel, Case Management Software, and other necessary tools</p><p>• Engage effectively with attorneys, legal assistants, and clients, exhibiting strong communication skills</p><p>• Assist with special projects as and when needed</p><p>• Exhibit strong attention to detail and organizational skills in all tasks. For confidential consideration, submit your resume to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>