Executive Secretaries and Administrative Assistants<p>We are offering a long term contract employment opportunity in the administrative support industry, located in Albany, New York. The role of Executive Secretaries and Administrative Assistants will play a critical role in assisting various entities, ensuring effective communication with stakeholders, and providing all aspects of administrative support.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently handle incoming phone calls from a variety of internal and external customers</p><p>• Accurately process incoming faxes, emails, and external mails</p><p>• Responsible for data entry tasks and analysis of the data collected</p><p>• Undertake special assignments as and when required</p><p>• Execute routine administrative functions as specifically directed</p><p>• Monitor and maintain accurate customer credit records</p><p>• Process customer credit applications accurately and in a timely manner</p><p>• Perform duties related to Microsoft Access, Word, Excel, Outlook, and SharePoint applications</p><p>• Work effectively both independently and as part of a team</p><p>• Maintain a well-organized work approach, ensuring detail orientation in all tasks.</p>Administrative Assistant<p>We are offering a short term contract employment opportunity in the non-profit sector in Albany, New York on Mondays and Fridays. We are in search of an Administrative Assistant to join our team. As an Administrative Assistant, you will be expected to handle a variety of tasks, including managing the front office, maintaining accurate records, and assisting with school-related tasks.</p><p><br></p><p>Responsibilities</p><p>• Managing the front office, ensuring smooth operations and addressing issues such as safety and crisis management.</p><p>• Undertaking various clerical tasks such as data entry, scanning, and email correspondence.</p><p>• Keeping track of attendance for both staff and students and ensuring records are up-to-date.</p><p>• Operating the school’s multi-line telephone system and handling incoming calls.</p><p>• Assisting with the school’s transportation routines, ensuring smooth morning and afternoon transitions.</p><p>• Drafting and editing letters and bulletins as part of administrative tasks.</p><p>• Overseeing the intercom system and informing classrooms about bus arrivals.</p><p>• Maintaining a welcoming reception area; directing visitors and parents to the right personnel.</p><p>• Monitoring school communications and cameras for secure operations.</p><p>• Responding promptly to any triggered door alarms.</p><p>• Liaising with bus companies, parents, or other entities as necessary.</p><p>• Broadcasting important information to faculty and students via various mediums.</p><p>• Maintaining student documents in an organized manner using Google Drive.</p><p>• Taking on additional tasks as assigned related to the role.</p>Administrative Assistant<p>We are offering a long term contract employment opportunity for an Administrative Assistant in the education sector, based in SCHENECTADY, New York. As an Administrative Assistant, your core function will be to provide comprehensive support to the HR department, handle communication tasks, and manage a variety of administrative duties. </p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls, providing excellent customer service</p><p>• Schedule meetings and manage email correspondence</p><p>• Support the HR department in its various functions</p><p>• Ensure accurate data entry and maintenance of customer credit records</p><p>• Exhibit proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</p><p>• Undertake printing and copying tasks as required</p><p>• Display excellent communication skills in all interactions</p><p>• Maintain an organized and efficient workspace</p><p>• Demonstrate tech-savviness in all tasks.</p>Bookkeeper/Administrative Assistant<p>Rachel Miller is partnering with a company in the Rotterdam Area on a Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in preparing end of month financial reports</p><p>• Handle accounts receivable and payable tasks</p><p>• Conduct credit card reconciliations</p><p>• Manage and maintain accurate customer credit records</p><p>• Handle administrative tasks as necessary</p><p>• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks</p><p>• Ensure accuracy and efficiency in processing customer credit applications</p><p>• Monitor customer accounts and take appropriate actions as needed</p><p>• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks</p>Administrative Assistant<p>We are in search of a dedicated Administrative Assistant to be a part of our team based in TROY, New York. The selected candidate will have a pivotal role in handling customer applications, keeping precise customer records, and managing customer inquiries. This role also entails close monitoring of customer accounts and initiating the necessary actions.</p><p><br></p><p>Responsibilities:</p><p>• Ensure precise data entry for all customer-related information.</p><p>• Manage phone calls and respond to customer inquiries efficiently.</p><p>• Administer the process of scanning, copying, and printing documents as required.</p><p>• Maintain thorough and organized customer credit records.</p><p>• Utilize excellent customer service skills to address customer needs for taxes.</p><p>• Perform administrative duties which include but are not limited to emailing via gmail and calling for missing tax return items.</p><p>• Process customer credit applications with accuracy and efficiency.</p><p>• Play an active role in maintaining a clean and organized work environment.</p>Project Assistant<p>We are looking to welcome an Event Coordinator at our Albany, New York office. In this role, you will play a key part in coordinating special events, liaising with vendors, and managing appointments. You will also be tasked with implementing innovative ideas to enhance our event planning process and maintaining relationships with our major donors. This offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Lead the organization of special events, ensuring smooth operations and successful execution.</p><p>• Design and modify room layouts for each event, aligning with the specific requirements of the occasion.</p><p>• Establish and maintain communication with vendors on matters related to events.</p><p>• Schedule appointments and site visits, effectively managing the events calendar.</p><p>• Propose and implement new ideas to improve the event planning and implementation process.</p><p>• Actively gather information on each project to achieve quality event productions.</p><p>• Secure financial support from individuals, foundations, and corporations, contributing to our fundraising efforts.</p><p>• Supervise Support Staff in preparing event materials such as nametags, notebooks, packages, gift bags, registration lists, seating cards, etc.</p><p>• Handle data entry and gift processing tasks with accuracy and efficiency.</p><p>• Schedule appointments for the Executive Director, ensuring optimal time management.</p><p>• Foster and maintain relationships with major donors, promoting long-term engagement.</p><p>• Oversee the planning and execution of our Nonprofit's annual fundraising plan.</p><p>• Answer and screen calls, providing detail oriented and timely communication.</p>Procurement Assistant<p>Rachel Miller is excited to announce an opportunity for a Procurement Assistant for a client in Albany, NY. In this role, you will collaborate with the procurement department, providing essential support in areas such as supplier communication, data management, and process coordination. Your contributions will be instrumental in maintaining the accuracy and efficiency of their procurement operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the accurate execution and distribution of NDCA’s for new suppliers.</li><li>Perform data entry tasks efficiently using Viewpoint software.</li><li>Participate in project conference calls and supplier meetings.</li><li>Distribute RFQs to suppliers and track their progress.</li><li>Prepare and issue Purchase Orders and Change Orders for major equipment and subcontractors.</li><li>Monitor and manage all procurement processes following order execution.</li><li>Utilize CRM and ERP tools for streamlined procurement management.</li><li>Ensure compliance with procurement standards, policies, and regulations.</li><li>Deliver exceptional customer service to both internal and external stakeholders.</li><li>Support the team with receptionist duties and general administrative tasks as needed.</li></ul><p><br></p>Legal Assistant<p>Rachel Miller with Robert Half is partnering on an exciting opportunity for a Legal Assistant in Albany, New York. As a key part of the legal team, you will be tasked with a range of administrative and clerical duties to support a group of attorneys. Your role will encompass the preparation of legal documents, interacting with clients, scheduling, and utilizing practice specific software.</p><p><br></p><p>Responsibilities</p><p><br></p><p>• Draft and format various legal documents, memos, and correspondence.</p><p>• Proofread materials for correct grammar, punctuation, spelling, and formatting.</p><p>• Prioritize and organize workload to comply with the deadlines set by attorneys.</p><p>• Manage and maintain client files, including records related to clients and the firm.</p><p>• Schedule court depositions, court reporters, expert witnesses, hearings, and other special functions.</p><p>• Coordinate a variety of accounting duties including pro forma edits, check requests, matter intake and matter update forms, and various billing tasks.</p><p>• Enhance job knowledge and skills by participating in educational and training opportunities.</p><p>• Use legal terminology, legal forms and documents, legal practices and procedures to perform duties.</p><p>• Assist other Legal Assistants outside of the practice team as required.</p><p>• Make travel or conference arrangements as needed.</p><p><br></p><p>*** For confidential consideration, please apply directly or reach out to Rachel Miller on LinkedIn</p>Mailroom AssistantWe are looking for a Mailroom Assistant to join our team in Albany, New York. This role involves handling mailroom operations, utilizing technical skills and fostering a spirit of collaboration.<br><br>Responsibilities:<br>• Manage the receipt and distribution of incoming and outgoing mail and packages<br>• Handle the operation and maintenance of mailroom equipment like postage meters, copiers, and printers<br>• Employ Microsoft Suite (Excel, Word, Outlook) for tracking mail, maintaining records, and coordinating with other departments<br>• Work closely with team members to ensure smooth daily operations<br>• Support other administrative tasks as required<br>• Deliver excellent customer service to both internal staff and external vendors<br>• Maintain an organized and clean mailroom environment<br>• Utilize skills in ERP - Enterprise Resource Planning, Inkjet, Konica Minolta, Kronos Timekeeping System, Microsoft Access, About Time, Courier Services, Customer Service, Data Entry, and Deliveries.Mailroom AssistantWe are currently on the lookout for a Mailroom Assistant to join our team in Albany, New York. The individual will be tasked with the responsibility of managing mailroom operations and ensuring smooth daily proceedings. This role places a strong emphasis on technical skills, collaboration, and the ability to work in a fast-paced environment. <br><br>Responsibilities <br><br>• Ensure all incoming and outgoing mail and packages are sorted, distributed, and managed efficiently.<br><br>• Maintain and operate mailroom equipment such as postage meters, copiers, and printers.<br><br>• Use Microsoft Suite for various tasks such as tracking mail, maintaining records, and coordinating with other departments.<br><br>• Work collaboratively with team members to ensure daily operations run smoothly.<br><br>• Provide exceptional customer service to both internal staff and external vendors.<br><br>• Keep the mailroom clean and organized.<br><br>• Support other administrative tasks as required.<br><br>• Manage customer inquiries and ensure accurate customer records are maintained.<br><br>• Monitor customer accounts and take appropriate action when necessary.<br><br>• Accurately and efficiently process customer credit applications.Paralegals and Legal AssistantsWe are in the process of recruiting a Paralegal and Legal Assistant to join our team based in Albany, New York. This position falls within the legal industry and offers a long-term contract employment opportunity. The selected individual will primarily be tasked with evaluating external appeal applications, investigating complaints against regulated insurance companies, and maintaining comprehensive electronic case files. <br><br>Responsibilities:<br><br>• Evaluate external appeal applications based on the stipulations of Insurance Law Article 49, ensuring all necessary information has been provided and all queries have been addressed.<br>• Conduct thorough investigations of complaints lodged against regulated insurance companies, utilizing provisions in the approved policy and mandates in the Insurance Law.<br>• Maintain and update electronic case files, ensuring they are complete and organized.<br>• Act as a communication liaison for administrative processes with consumers and representatives of financial entities, both in written and verbal form.<br>• Screen requests for external appeals in compliance with the Federal No Surprise Act and Insurance Law, Regulation, and established protocols.<br>• Handle and process consumer and provider complaints, ensuring they are resolved effectively and efficiently.<br>• Conduct research and handle special projects as required, which may include preparing reports and other documents.<br>• Follow up on deliverables from internal stakeholders and manage correspondence, calls, emails, and other forms of communication with internal and outside stakeholders.