We are looking for a detail-oriented Administrative Assistant to join our team in Columbiana, Ohio. In this long-term contract position, you will play a vital role in ensuring the smooth operation of administrative processes and supporting daily office activities. This opportunity is ideal for individuals who thrive in fast-paced environments and possess strong organizational skills.<br><br>Responsibilities:<br>• Handle incoming phone calls, providing attentive and courteous assistance to callers.<br>• Perform accurate and efficient data entry tasks, including payroll-related entries.<br>• Organize and schedule transportation arrangements as needed.<br>• Maintain and update administrative records and documentation to ensure accuracy.<br>• Provide receptionist support, welcoming visitors and managing front desk duties.<br>• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.<br>• Collaborate with team members to coordinate office operations and resolve issues.<br>• Assist with general office tasks, ensuring the workspace remains functional and organized.
<p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including accurate hard copy and electronic filing.</li><li>Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.</li><li>Create and edit PDF documents using Adobe software.</li><li>Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.</li><li>Bind (spiral binding) and scan documents as needed.</li><li>Assist with property billing processes and track Certificates of Insurance (COIs).</li><li>Handle mailings—including FedEx, certified mail, and other shipping methods.</li><li>Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).</li><li>Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.</li><li>Research new vendors, retailers in specific markets, or other items online as requested.</li><li>Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.</li></ul><p><br></p>
We are looking for a dedicated General Office Clerk to join our team in West Middlesex, Pennsylvania. This position offers a long-term contract opportunity and requires approximately 20 hours of work per week, with flexible scheduling options. The ideal candidate will play a vital role in ensuring smooth office operations and supporting administrative functions.<br><br>Responsibilities:<br>• Perform general administrative tasks to maintain efficient office operations.<br>• Procure and manage office supplies to ensure availability and proper organization.<br>• Coordinate and arrange lunches and refreshments for team events and meetings.<br>• Handle incoming and outgoing mail, including sorting and distribution.<br>• Organize and maintain office files, ensuring easy access and proper documentation.<br>• Scan and digitize documents to maintain accurate electronic records.<br>• Assist with data entry tasks to support various administrative processes.<br>• Provide back-office support to team members as needed.
<p>We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership in our Cleveland office. This direct hire opportunity is ideal for a professional who thrives in a fast-paced corporate environment, excels at coordinating travel and managing expenses, and takes pride in keeping operations running smoothly. This is a hybrid position with standard hours: Monday-Friday from 8:00 AM-5:00 PM.</p><p><br></p><p>They do need someone with previous Executive Assistant experience who can thrive in a fast paced and organized environment. Apply today if you are interested!</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Travel Coordination</p><ul><li>Manage heavy domestic travel arrangements, with occasional international travel (a few times per year)</li><li>Partner with a designated travel agency/agent to coordinate flights, hotels, and transportation</li><li>Prepare detailed travel itineraries</li></ul><p>Expense Management & Reporting</p><ul><li>Code and process monthly expense reports</li><li>Reconcile corporate credit card expenses</li><li>Track and obtain receipts from employees as needed</li><li>Ensure timely and accurate submission of expense documentation</li></ul><p>Administrative & Office Support</p><ul><li>Coordinate and support board meetings, including reserving hotel meeting spaces and arranging catering</li><li>Help organize and plan team lunches and events</li><li>Order and maintain office supplies</li><li>Check and distribute mail</li><li>Liaise with building management regarding facility needs</li><li>Maintain a positive and professional office environment—“keeping everyone happy” through responsive support</li></ul><p><br></p><p>They do offer a full benefits package: free medical benefits, dental/vision, 401K with a match, personal days, vacation time, generous paid holidays, and an amazing culture! Apply TODAY if you are interested! </p><p><br></p>
<p><br></p><p>Position Overview</p><p>Our client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days.</p><p><br></p><p>Key Responsibilities</p><p><strong>Executive Support</strong></p><ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul><p><strong>Travel & Event Coordination</strong></p><ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul><p><strong>Community & Marketing Support</strong></p><ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul><p>Qualifications</p><ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul><p>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested! </p>
We are looking for a detail-oriented Legal Assistant to support our legal team in Akron, Ohio. This role involves providing essential administrative and litigation assistance to ensure smooth workflows and effective case management. The ideal candidate will demonstrate strong organizational skills and a proactive approach to supporting attorneys in various legal tasks.<br><br>Responsibilities:<br>• Prepare and manage court filings, including handling e-filing processes accurately and efficiently.<br>• Assist with scheduling and maintaining attorneys' calendars to ensure timely coordination of meetings, deadlines, and court appearances.<br>• Provide litigation support by organizing case documents, drafting correspondence, and managing discovery materials.<br>• Coordinate with insurance companies and other parties involved in personal injury cases.<br>• Maintain a comprehensive and organized filing system to ensure quick access to legal records and documentation.<br>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.<br>• Monitor case deadlines and ensure compliance with all legal requirements.<br>• Offer administrative support by preparing reports, memos, and other legal materials as needed.<br>• Collaborate with attorneys to streamline case management and optimize workflow efficiency.
<p>We are seeking a detail-oriented Executive Assistant to provide high-level administrative support to an executive. This contract-to-permanent role requires exceptional organizational, communication, and multitasking skills to support daily operations in a fast-paced, detail-oriented environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain the executive’s calendar, including scheduling appointments and meetings.</li><li>Prepare, compose, and format correspondence such as letters, memos, and other documents with precision and attention to detail.</li><li>Take dictation and accurately transcribe letters, memos, and legal documents.</li><li>File, organize, and maintain confidential documents in both electronic and physical formats, adhering to established filing protocols.</li><li>Proofread and prepare contracts and other legal documents as required.</li><li>Coordinate meetings by gathering necessary details, managing logistics, and distributing pre-meeting materials.</li><li>Liaise with executives, stakeholders, and internal teams to arrange meetings and facilitate project-related communication.</li></ul><p><br></p>
We are looking for a dedicated Assistant Controller to join our team in Wadsworth, Ohio. This role is instrumental in overseeing the daily operations of the Accounting and Finance department while ensuring the accuracy and integrity of financial processes. The ideal candidate will be a strong leader with a knack for mentoring teams and driving efficiency in financial reporting and compliance.<br><br>Responsibilities:<br>• Oversee daily, monthly, quarterly, and annual operations of the Accounting and Finance department, ensuring smooth processes and accurate reporting.<br>• Provide leadership, guidance, and development to a team of five accounting professionals.<br>• Implement cost accounting practices to enhance financial analysis and decision-making.<br>• Collaborate closely with the Extended Leadership Team to create meaningful reports that support timely business decisions.<br>• Partner with the Financial Planning and Analysis team to lead budgeting and forecasting cycles, including developing financial models and variance reports.<br>• Manage financial close processes, issuing consolidated financial reporting packages and variance analyses on a monthly basis.<br>• Ensure the accuracy and integrity of the General Ledger, fixed asset system, and balance sheet reconciliations.<br>• Oversee annual audits and ensure compliance with local, state, and federal tax requirements, coordinating with third-party services as needed.<br>• Develop and maintain cash reporting systems and rolling cash flow forecasting tools.<br>• Optimize Accounts Payable and Accounts Receivable processes to meet company Net Working Capital goals.
We are looking for a detail-oriented Legal Assistant to join our team in Akron, Ohio. In this role, you will provide essential support to attorneys, ensuring smooth operations and efficient handling of litigation cases. This position requires strong organizational skills and familiarity with legal processes, including e-filing and civil litigation procedures.<br><br>Responsibilities:<br>• Manage the scheduling and calendaring of important deadlines, court dates, and client meetings.<br>• Handle e-filing for legal documents in compliance with court requirements.<br>• Assist attorneys with litigation tasks, including document preparation and case management.<br>• Coordinate court filings and ensure accuracy in submitted documents.<br>• Maintain organized records and files for ongoing legal cases.<br>• Communicate effectively with clients and legal professionals to facilitate case progress.<br>• Support attorneys with administrative tasks to enhance workflow efficiency.<br>• Monitor deadlines and proactively address any scheduling conflicts.<br>• Prepare and organize legal documents for hearings and trials.<br>• Ensure compliance with legal protocols and procedures in all tasks.
