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    521 results for Virtual Assistant

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    Virtual Support Specialist provides administrative support to Financial Advisors. Account establishment, account maintenance, transferring accounts, moving money, client reporting, market submissions. resolve advisor escalations. We are seeking a dedicated and detail-oriented Virtual Support Specialist to provide high-quality, administrative and operational support to financial advisors. In this role, you will play a critical part in facilitating daily tasks, ensuring efficiency, and helping financial advisors deliver superior results to their clients. The ideal candidate will possess strong communication, organizational, and problem-solving skills, as well as familiarity with financial services operations and tools. Key Responsibilities: Administrative Assistance: Manage calendars, schedule appointments, and coordinate meetings for financial advisors. Handle travel arrangements, expense reporting, and other administrative tasks. Client Relationship Management (CRM): Update and maintain CRM systems with client data, notes, and meeting outcomes. Track client communications to ensure timely follow-ups and relationship building. Document Preparation & Management: Prepare client-facing documents, presentations, and reports using tools like Excel, Word, and PowerPoint. Monitor and file sensitive documents securely to ensure compliance with industry regulations. Client Communication Support: Assist with drafting correspondence, newsletters, and client outreach materials. Schedule and support client review meetings, ensuring all necessary data and resources are available. Operational Support: Process new client onboarding paperwork and ensure compliance with industry standards. Monitor account activity and flag action items for financial advisors. Technology & Tools Assistance: Use and support technology platforms frequently utilized by financial advisors, such as CRM systems, financial planning software, and video conferencing tools. Troubleshoot minor technical issues and liaise with IT personnel as needed. Compliance and Documentation: Ensure all communication and documentation aligns with regulatory requirements within the financial services industry. Maintain privacy and confidentiality standards when handling sensitive client information. Continuous Improvement: Proactively identify process improvement opportunities to optimize workflows and enhance productivity. Stay up to date on industry trends and best practices related to supporting financial advisors.
    Qualifications: Education & Experience: Associate’s or Bachelor’s degree in Business, Finance, or a related field (preferred). 3+ years of experience in administrative, operational, or client support roles, ideally within the financial services industry. Skills & Competencies: Strong written and verbal communication skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and familiarity with financial software tools (e.g., Salesforce, Redtail, or Orion). Exceptional organizational skills with a keen eye for detail and accuracy. Ability to manage time effectively while balancing multiple priorities. Technical Aptitude: Comfortable learning and navigating industry-specific platforms and technology. Other Attributes: Customer-focused mindset with a detail oriented attitude. High degree of integrity, confidentiality, and discretion. Self-motivated with the ability to work independently in a remote environment. Work Environment & Benefits: Work remotely from the comfort of your home, with flexible working hours to accommodate both personal and detail oriented commitments (Source: US Demand for Skilled Talent.pdf). Competitive pay and benefits including healthcare, retirement programs, and technology stipends. detail oriented development opportunities to help grow your expertise in financial services support.

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    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Virtual Assistant Jobs

    Virtual Support Specialist/ Administrative Assistant Virtual Support Specialist provides administrative support to Financial Advisors. Account establishment, account maintenance, transferring accounts, moving money, client reporting, market submissions. resolve advisor escalations. We are seeking a dedicated and detail-oriented Virtual Support Specialist to provide high-quality, administrative and operational support to financial advisors. In this role, you will play a critical part in facilitating daily tasks, ensuring efficiency, and helping financial advisors deliver superior results to their clients. The ideal candidate will possess strong communication, organizational, and problem-solving skills, as well as familiarity with financial services operations and tools. Key Responsibilities: Administrative Assistance: Manage calendars, schedule appointments, and coordinate meetings for financial advisors. Handle travel arrangements, expense reporting, and other administrative tasks. Client Relationship Management (CRM): Update and maintain CRM systems with client data, notes, and meeting outcomes. Track client communications to ensure timely follow-ups and relationship building. Document Preparation & Management: Prepare client-facing documents, presentations, and reports using tools like Excel, Word, and PowerPoint. Monitor and file sensitive documents securely to ensure compliance with industry regulations. Client Communication Support: Assist with drafting correspondence, newsletters, and client outreach materials. Schedule and support client review meetings, ensuring all necessary data and resources are available. Operational Support: Process new client onboarding paperwork and ensure compliance with industry standards. Monitor account activity and flag action items for financial advisors. Technology & Tools Assistance: Use and support technology platforms frequently utilized by financial advisors, such as CRM systems, financial planning software, and video conferencing tools. Troubleshoot minor technical issues and liaise with IT personnel as needed. Compliance and Documentation: Ensure all communication and documentation aligns with regulatory requirements within the financial services industry. Maintain privacy and confidentiality standards when handling sensitive client information. Continuous Improvement: Proactively identify process improvement opportunities to optimize workflows and enhance productivity. Stay up to date on industry trends and best practices related to supporting financial advisors. Executive Assistant <p>We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.</p><p>The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.</p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.</p><p>• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.</p><p>• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.</p><p>• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.</p><p>• Proofread documents for accuracy and clarity before distribution.</p><p>• Transcribe notes from meetings or conversations as needed to ensure important information is documented.</p><p>• Provide general administrative support, including typing correspondence and maintaining organized files.</p> Executive Assistant <p>We are offering a contract to permanent employment opportunity for an Executive Assistant in the construction/contractor industry, based in Chattanooga, Tennessee. As an Executive Assistant, you will provide critical administrative and organizational support to our senior leadership team, working in a fast-paced environment and managing various tasks with urgency, professionalism, and integrity.</p><p><br></p><p>Responsibilities:</p><p>• Assisting in the coordination of both local and offsite meetings, including conference calls.</p><p>• Handling administrative tasks for assigned executives.</p><p>• Facilitating the organization of team offsites.</p><p>• Developing PowerPoint presentations and ensuring they are printed and bound when necessary.</p><p>• Gathering necessary data and producing report summaries while adhering to strict deadlines.</p><p>• Managing and coordinating both domestic and international travel arrangements and meeting logistics.</p><p>• Ensuring efficient and fluid information flow among staff and leadership.</p><p>• Enhancing team efficiency by standardizing and organizing procedures.</p><p>• Conducting general clerical duties, including calendar management, copying, faxing, filing, preparing FedEx labels, and organizing miscellaneous mailings.</p><p>• Responding professionally to internal and external inquiries and requests.</p><p>• Prioritizing work and maintaining a sense of urgency when responding to requests.</p><p>• Managing supplies as needed by departments.</p><p>• Assisting other members of the Admin Team with projects and events as requested.</p><p>• Preparing expense reports.</p><p><br></p> Executive Assistant We are looking for a meticulous Executive Assistant to join our team in the Financial Services industry, based in Tampa, Florida, 33607, United States. As an Executive Assistant, you will be in charge of a wide array of administrative tasks including handling correspondence, managing calendars, and maintaining office supplies. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage CEO's calendar and schedule meetings as necessary<br>• Handle and organize correspondence and conference calls<br>• Ensure office supplies are well-stocked and office equipment, such as printers and shredders, are in good working condition<br>• Keep the office tidy and well-organized at all times, including performing end-of-day cleanups<br>• Use Microsoft Excel, Outlook, and other Office Suites proficiently for various tasks<br>• Handle light personal assistant duties such as running errands, including picking up items as needed<br>• Maintain accurate filing and scanning systems<br>• Manage travel arrangements as required<br>• Utilize CRM systems effectively for customer relationship management<br>• Ensure effective communication within the office and with external stakeholders. Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Detroit, Michigan. As an Administrative Assistant, you will be expected to handle a variety of clerical duties, manage communication between meeting participants, and ensure a welcoming environment for visitors. <br><br>Responsibilities:<br>• Facilitate effective communication among meeting attendees to ensure inclusivity<br>• Welcome and guide visitors, providing them with necessary information and directions<br>• Answer and direct phone calls, ensuring efficient communication within the company<br>• Respond to company emails promptly and professionally<br>• Keep track of office supplies and reorder when necessary<br>• Maintain a clean and organized work environment to promote productivity<br>• Keep up-to-date with office procedures and technology to improve efficiency. Executive Assistant <p>A prominent organization in <strong>San Marcos</strong> is seeking a proactive and highly organized <strong>Executive Assistant</strong> to provide comprehensive support to senior-level executives. This is a key role that requires exceptional attention to detail, discretion in handling confidential information, and the ability to thrive in a fast-paced environment. If you excel at managing complex calendars, coordinating travel, and representing executive leadership with professionalism, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Act as the primary point of contact for executives, managing communication with internal and external stakeholders.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts.</li><li>Organize domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Prepare high-quality presentations, reports, and correspondence for executive meetings.</li><li>Attend meetings to take minutes, track action items, and follow through to ensure completion.</li><li>Handle highly sensitive and confidential information with professionalism and discretion.</li><li>Manage special projects and provide support for initiatives led by executive leadership.</li></ul> Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the vibrant location of New York, New York. Operating within the financial services industry, this role involves using a variety of software tools to manage tasks and ensure efficient operations. <br><br>Responsibilities:<br>• Utilize ADP - Financial Services to perform various tasks and maintain organization<br>• Conduct and manage conference calls using Cisco Webex Meetings<br>• Manage and organize schedules, including calendar management and setting up meetings<br>• Use Concur for travel and expense management<br>• Handle and organize correspondence in a timely and detail-oriented manner<br>• Utilize CRM for customer relationship management and tracking<br>• Oversee timekeeping and scheduling with Kronos Timekeeping System<br>• Ensure clear and effective communication across all levels of the organization<br>• Use About Time software for efficient time tracking and management<br>• Assist with other administrative tasks as needed. Executive Assistant <p>We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage and organize executive schedules to ensure optimal use of time</p><p>• Handle administrative tasks to ensure smooth operation of the team</p><p>• Proactively anticipate the needs of the executive and make necessary arrangements</p><p>• Run errands including but not limited to picking up breakfast and lunch</p><p>• Provide high-level support to high net worth executives</p><p>• Maintain discretion and confidentiality in relationships with all board members</p><p>• Organize travel arrangements and itineraries with attention to detail and accuracy</p><p>• Perform other duties as assigned to support the executive</p><p>• Act as a point of contact among executives, employees, clients and other external partners</p><p>• Manage information flow in a timely and accurate manner</p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Executive Assistant <p>We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner.</p><p><br></p><p>Responsibilities:</p><p>• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.</p><p>• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.</p><p>• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.</p><p>• Maintain an organized system for managing tasks and schedules.</p><p>• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.</p><p>• Manage stress effectively in a high-pressure role.</p><p>• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.</p><p>• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.</p><p>• Oversee benefit functions, ensuring compliance and maintaining employee relations.</p><p>• Adhere to FMLA regulations and guidelines.</p><p><br></p><p>The pay range for this position is $35.00/hr to $50.00/hr.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>Life Insurance </p><p>STD/LTD</p><p>401k with match</p><p>120 hours PTO</p><p>10 paid holidays</p><p>80 hours holistic health time off</p><p><br></p> Sr. Executive Assistant <p>Roseann Mabry from Robert Half is partnering with a West County company to place an Executive Assistant on a direct hire basis. The Executive Assistant will be supporting the C-Suite with most support going to the CEO. Calendar management for leadership. Travel arrangement for the Executives will include overseas locations. Setting up car rental and billing companies directly. Creating agendas for meetings and various trips.. Duties will also include tracking various items, maintain certificates of insurance, and auto insurance. The annual salary for the Executive Assistant will be up to 90K. Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!</p><p><br></p><p>Responsibilities:</p><p>• Efficiently manage executive calendars, ensuring smooth scheduling and rescheduling of meetings as needed</p><p>• Coordinate travel arrangements for executives, including international destinations, and manage car rentals and direct billing with companies</p><p>• Facilitate virtual meetings and conference calls, ensuring seamless communication within the team</p><p>• Maintain accurate records, including certificates of insurance and auto insurance</p><p>• Handle the creation of meeting agendas and travel itineraries to ensure well-organized and efficient trips</p><p>• Manage customer credit applications, processing them accurately and promptly</p><p>• Keep precise customer credit records, updating them as necessary</p><p>• Utilize software tools such as ADP - Financial Services, Concur, and CRM for various tasks</p><p>• Assist in the preparation of annual reports and business reporting, ensuring timely completion and accuracy.</p> Executive assistant <p>We are offering a contract employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. This is an immediate start.</p><p>Responsibilities:</p><p>Provide comprehensive administrative assistance to C-level executives</p><p>• Manage and coordinate executive calendars effectively</p><p>• Plan and organize meetings as required</p><p>• Handle correspondence and manage communication channels </p><p>• Prepare and manage expense reports </p><p>• Oversee business and accounting operations</p><p>• Maintain accurate vendor files and records</p><p>• Proficient use of Office Suite for various tasks</p><p>• Support the President in their daily duties and responsibilities</p><p>• Contribute to the nonprofit sector with your skills and experience</p> Executive Assistant We are in the process of recruiting an Executive Assistant to be a part of our team located in Arlington, Virginia. The Executive Assistant will play a crucial role in our non-profit organization, focusing on the smooth operations of the executive suite. The selected candidate will provide indispensable support to the Chief Executive Officer, manage daily office operations, and act as a mediator between executives and key stakeholders. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Administer executive support, including calendar management, arranging meetings, and handling confidential correspondence<br>• Oversee daily office operations and ensure a detail oriented and welcoming office environment<br>• Manage and maintain accurate schedules for the leadership team, including internal/external meetings, media opportunities, and speaking engagements<br>• Coordinate logistics for meetings, including securing meeting spaces, arranging catering, and handling event rentals<br>• Prepare, modify, and format presentations for internal and external events<br>• Act as a liaison between executives and key stakeholders, ensuring smooth communication and operations<br>• Manage office access for staff, visitors, and vendors, including digital and physical badging<br>• Provide support for board meetings and manage administrative tasks for the Board of Trustees<br>• Oversee the national office headquarters, ensuring its seamless operation and maintaining a consistent office presence<br>• Resolve any calendar conflicts proactively and communicate with the leadership team as required. Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Ventura, California. In this role, you will be essential in maintaining our operations by performing a variety of administrative, operational, and clerical tasks. <br><br>Responsibilities:<br><br>• Assist in the processing of customer requests and ensure accuracy of all transactions<br>• Maintain and update cashiering files in adherence to standardized procedures<br>• Assist with check deposits on a daily basis and ensure all transactions are carried out smoothly<br>• Familiarize yourself with balance screens and workflow for efficient and effective operations<br>• Maintain client confidentiality and adhere to compliance policies and procedures<br>• Use Microsoft Office tools for efficient task completion<br>• Operate office equipment like PCs, telephones, and photocopiers<br>• Provide support to other staff members as needed, contributing to a cooperative work environment<br>• Manage multiple tasks and competing priorities, demonstrating strong organizational skills<br>• Communicate effectively and professionally with both internal and external clients. Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Sterling, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is a long-term part time position and must be able to start immediately. Responsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently Executive Assistant We are seeking an Executive Assistant to join our team in Boston, Massachusetts. As part of our team, you will be instrumental in managing and organizing our operations, providing support to our executive team, and ensuring smooth communication and prompt resolution of requests and queries. You will be working in a fast-paced environment where your skills will be essential for our success.<br><br>Responsibilities:<br><br>• Facilitate efficient communication by handling conference calls and correspondence.<br>• Leverage CRM systems to maintain accurate customer records and process their credit applications.<br>• Utilize Concur and ADP - Financial Services to streamline financial processes and tasks.<br>• Manage the executive team's calendar meticulously, ensuring that all appointments and meetings are scheduled and rescheduled as necessary.<br>• Actively use the Cisco Webex Meetings platform to organize virtual meetings and discussions.<br>• Implement and monitor the Kronos Timekeeping System to track and manage time effectively within the team.<br>• Use 'About Time' software for efficient time management and task allocation.<br>• Resolve customer inquiries in a timely and efficient manner, ensuring customer satisfaction and maintaining our service standards. Part Time Office Assistant <p>Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Fairfax, Virginia. This is an immediate start with a part time schedule. from Monday to Friday. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. </p><p>Responsibilities: </p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p> Part Time Office Assistant <p>We are offering contract employment opportunity for a Part Time Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. Your hours will be Monday to Friday 10 AM to 2 PM but will need to be flexible to work Full time from 8:30 AM to 5 PM when needed.</p><p><strong>Responsibilities: </strong></p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p> Administrative Assistant We are offering a short term contract employment opportunity to an Administrative Assistant in Richmond, Virginia. This role is within a nonprofit organization, where you will be expected to assist in event planning, marketing management, and interdepartmental communication. <br><br>Responsibilities:<br>• Coordinating events and ensuring their smooth execution<br>• Assisting with scheduling tasks and managing appointment calendars<br>• Handling inbound and outbound calls with professionalism and courtesy<br>• Providing exceptional customer service in all interactions<br>• Performing data entry tasks with accuracy and efficiency<br>• Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks<br>• Facilitating communication between different departments within the organization<br>• Handling email correspondence promptly and professionally <br>• Assisting the marketing manager with various tasks as needed<br>• Assuring all customer records are maintained accurately. Administrative Assistant <p>The Administrative Assistant plays a vital role in supporting the smooth operation of a real estate company by providing clerical and administrative assistance to agents, brokers, and management. This position requires a strong attention to detail, excellent organizational skills, and the ability to juggle multiple tasks in a fast-paced environment. The Administrative Assistant is responsible for maintaining property listings, coordinating with clients and stakeholders, preparing transaction paperwork, and assisting with marketing and office operations. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>General Office Administration</strong>: Support day-to-day office operations by managing calendars, scheduling appointments, and maintaining office supplies (Source: RH Acronym Guide.docx).</li><li><strong>Property Listings Management</strong>: Upload new property listings, update existing listings, and ensure information is accurate on real estate platforms and websites.</li><li><strong>Transaction Support</strong>: Assist in preparing, reviewing, and organizing real estate transaction documents such as purchase agreements, leases, disclosures, and closing paperwork.</li><li><strong>Client Relations</strong>: Communicate with buyers, sellers, agents, and vendors to coordinate showings, inspections, and other transactional activities, ensuring excellent customer service.</li><li><strong>File Management</strong>: Maintain and organize digital and physical databases for property listings, client records, and marketing materials.</li><li><strong>Marketing Assistance</strong>: Support creation and distribution of marketing materials such as flyers, social media posts, email campaigns, virtual tours, and open house promotions.</li><li><strong>Vendor Coordination</strong>: Liaise with third-party service providers, including home inspectors, photographers, and staging companies, to schedule services.</li><li><strong>Ensure Compliance</strong>: Ensure all documentation and practices comply with local real estate laws and regulations.</li><li><strong>Ad Hoc Tasks</strong>: Provide additional administrative support for projects or events as directed by management.</li></ul><p><br></p> Sales Assistant <p>We are seeking a dedicated Sales Assistant to join our dynamic team in Somerset, NJ. In this role, you will be responsible for providing customer support, managing orders, and assisting the sales team with various operations. This position offers a long-term contract opportunity</p><p><br></p><p>Responsibilities:</p><p>• Provide proactive customer support to enhance customer satisfaction levels</p><p>• Assist the sales team in creating quotes for large accounts and major agreements</p><p>• Handle any pricing discrepancies to ensure consistent pricing and manage forecasts</p><p>• Support sales team with Sales Agreements preparation and maintain updates</p><p>• Collaborate cross-departmentally to improve and maintain efficient workflows</p><p>• Assist in gathering and ensuring customer forecasts are entered into the ERP System accurately</p><p>• Provide support to the team for large accounts and sales agreements</p><p>• Mentor and train other Sales Assistants and assist in event planning organization</p><p>• Research the inventory, manage virtual returns and estimate shipping costs</p><p>• Monitor order and shipment issues and provide solutions to enhance customer experiences</p> Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Cabot, Arkansas. As an Administrative Assistant, you will be responsible for various administrative tasks, including answering calls, data entry, and assisting the team as needed. This role is pivotal in maintaining a smooth workflow within our organization.<br><br>Responsibilities:<br>• Efficiently handle inbound calls, ensuring all messages are relayed to the appropriate party in a timely manner<br>• Manage data entry tasks, ensuring all handwritten notes are accurately inputted into the computer system<br>• Offer assistance to the team whenever necessary, contributing to the overall efficiency of the operations<br>• Handle email correspondence, ensuring all replies are accurate and timely<br>• Oversee filing tasks, maintaining an organized and up-to-date record system<br>• Utilize ADP - Financial Services for specific administrative tasks<br>• Employ the use of Cisco Webex Meetings for organizing and conducting virtual meetings<br>• Manage calendars, ensuring all schedules are up-to-date and conflicts are minimized<br>• Use CRM to track and manage customer relationships<br>• Participate in budget processes, providing administrative support as needed. Executive Assistant <p>An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include-</p><p><br></p><p>Executive Administration:</p><ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul><p><br></p><p>Office Administration:</p><ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul><p>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.</p> Administrative Assistant <p><strong>Job Description: Records Management Specialist</strong></p><p><strong>Location:</strong> Grand Rapids, MI (fully onsite)</p><p><strong>Hours:</strong> 7:30 AM - 4:30 PM, Monday through Friday (1-hour lunch, flexibility available)</p><p>We are seeking a highly organized Records Management Specialist to manage the records department for a legal firm with locations in Grand Rapids (GR) and surrounding areas. This position involves handling a document management system and ensuring efficient and secure processing of onsite and offsite records. The right candidate will excel in data management, possess a tech-savvy mindset, and take initiative in a fast-paced environment.</p><p>The role will require overseeing records department workflows, ensuring accuracy, security, and efficiency while processing client file requests using the document management system (iManage). The candidate will retrieve onsite files or coordinate couriers for interoffice file transfers, such as GR to Kzoo, and schedule or handle file retrievals from Iron Mountain, the offsite storage facility. Chain-of-custody protocols must be strictly followed by scanning and tracking records, ensuring secure handling. Organizing, storing, and potentially digitizing physical records using high-speed scanners are also part of the responsibilities. The position also involves resolving minor technical issues with the document management system and responding promptly to email communications while keeping stakeholders updated on request statuses. General duties, such as data entry, file organization, and handling sensitive documents, are integral to the role.</p><p>Candidates should bring at least two to three years of experience in data management or a related field, with legal experience preferred. Proficiency in MS Office applications, including Outlook, Word, and Excel, is essential, and familiarity with document management systems, such as iManage, is a plus. The candidate should have reliable transportation to support occasional trips to Kalamazoo, with mileage reimbursed. Strong organizational skills, attention to detail, and the ability to handle high-security documents are critical, along with physical comfort handling tasks that may require using step ladders and managing file boxes.</p><p>A successful candidate will be highly motivated, eager to learn, and capable of quickly adapting to new processes. Strong professional communication, particularly via email, is essential, and the candidate should be tech-savvy enough to troubleshoot minor office system issues. Previous experience in medical or legal records management is helpful but not required.</p><p>This is a fully onsite role in downtown Grand Rapids, with employer-covered parking. The work environment adheres to a business casual dress code, allowing jeans on Fridays and comfortable, solid-color footwear.</p><p>This position is open due to a backfill and requires an immediate start. Onsite support is provided by the supervisor and a records clerk. It is an excellent opportunity for individuals seeking to grow in a professional but approachable workplace.</p><p>The hiring process includes virtual interviews, and selected candidates may be asked to attend a trial session on-site. If you are reliable, detail-oriented, and ready to build your legal expertise in a secure operational environment, apply today!</p><p>Copy</p><p>like</p><p>dislike</p><p>Always verify rhGPT outputs for ac</p>