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    52 results for Legal Secretary in New York, NY

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    In MIDTOWN MANHATTAN, NY (*On Site* Position): Our client - premier insurance coverage and litigation defense law firm founded in 1998, operating out of 23 offices globally - is offering a contract-to-hire employment opportunity for an EXPERIENCED Litigation Legal Secretary (w/ Insurance Defense exposure). As a Legal Assistant, you will be performing essential functions, providing support to a four (4) attorney team by handling a variety of tasks ranging from case management to communication, document production and case management


    Responsibilities:

    • Demonstrated knowledge of electronic filing requirements of state and federal courts in NY;
    •  Experience supporting attorneys who produce a large-volume of work;
    •  Ability to consistently produce and deliver quality work products;
    •  Demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment;
    •  Organize, prioritize and implement tasks with strong attention to detail;
    •  Work proactively, independently and as part of a team;
    •  Remain self-directed, self-motivated and work effectively under tight time constraints;
    • Demonstrate knowledge and understanding of Insurance Law in all tasks and interactions
    • Participate in Defense Litigation, providing support and assistance as needed
    • Maintain and manage electronic files, ensuring all information is accurate and up to date.

    (Role is contract-to-hire for the right skillset)


    REQUIRED SKILL SET / BACKGROUND

    -----------------------------------------

    • 3 to 5 years of litigation exposure (some of which ideally is defense focused)

    • Expertise in Calendar Management to efficiently schedule appointments, meetings, and deadlines.

    • eFiling at both the State AND Federal level

    • Excellent Communication skills, both written and verbal, to liaise with clients, attorneys, and court personnel.

    • Knowledge of Insurance Law, particularly in the context of liability issues.

    • Familiarity with Liability Insurance, including understanding policies and handling related claims.

    • Ability to support Defense Litigation, including preparation of legal documents and evidence organization.

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    52 results for Legal Secretary in New York, NY

    EXPERIENCED Legal Secretary (Insurance Def.; Midtown, NYC) <p>In MIDTOWN MANHATTAN, NY (*On Site* Position): Our client - premier insurance coverage and litigation defense law firm founded in 1998, operating out of 23 offices globally - is offering a contract-to-hire employment opportunity for an EXPERIENCED Litigation Legal Secretary (w/ Insurance Defense exposure). As a Legal Assistant, you will be performing essential functions, providing support to a four (4) attorney team by handling a variety of tasks ranging from case management to communication, document production and case management</p><p><br></p><p>Responsibilities:</p><ul><li>Demonstrated knowledge of electronic filing requirements of state and federal courts in NY;</li><li> Experience supporting attorneys who produce a large-volume of work;</li><li> Ability to consistently produce and deliver quality work products;</li><li> Demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment;</li><li> Organize, prioritize and implement tasks with strong attention to detail;</li><li> Work proactively, independently and as part of a team;</li><li> Remain self-directed, self-motivated and work effectively under tight time constraints;</li><li>Demonstrate knowledge and understanding of Insurance Law in all tasks and interactions</li><li>Participate in Defense Litigation, providing support and assistance as needed</li><li>Maintain and manage electronic files, ensuring all information is accurate and up to date.</li></ul> Legal Secretary We are in search of a Legal Secretary prepared to tackle the task of assisting in office closure and subsequent legal work, based in Princeton, New Jersey, United States. This role offers a short term contract employment opportunity within the legal industry. As a Legal Secretary, you will be tasked with handling litigation and appellate work, managing closed files, interacting with clients, and performing corporate tasks. Familiarity with e-filing in NJ state courts and federal courts is crucial.<br><br>Responsibilities<br>• Manage and follow up on litigation and appellate work<br>• Ensure efficient closure and organization of office files <br>• Maintain regular contact with clients, addressing their concerns and inquiries<br>• Perform corporate tasks as required<br>• Utilize e-filing systems for NJ state courts and federal courts<br>• Use Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), CompuLaw, and other case management software for task execution<br>• Handle briefing and calendar management tasks<br>• Develop and maintain client relations<br>• Perform billing functions as necessary<br>• Stay updated on the latest consumer electronics and civil litigation trends<br>• Ensure efficient e-File and e-Filing management. Legal Secretary We are in search of a Legal Secretary to join our team. This role is based in Garden City, New York, and is integral to our commercial litigation practice. As a Legal Secretary, you will primarily provide administrative support, manage e-filing systems, and ensure efficient case management. This role is most suited to individuals with a strong background in litigation and familiarity with NYSCEF, PACER, and court procedures. <br><br>Responsibilities:<br>• Oversee the organization of client files and manage general administrative tasks such as calendaring and scheduling meetings.<br>• Handle electronic filings via platforms like NYSCEF and PACER, ensuring all submissions comply with court requirements.<br>• Proofread, format, and prepare legal documents, pleadings, and correspondence for different stages of litigation.<br>• Liaise with clients, court personnel, and attorneys to manage case deadlines and progress.<br>• Undertake basic research to support attorneys during legal proceedings and trial preparation.<br>• Manage incoming/outgoing mail, emails, and answer incoming calls while maintaining client confidentiality.<br>• Stay updated with local, state, and federal court rules and procedures.<br>• Leverage case management software and CompuLaw for efficient client relations and e-filing. Legal Assistant Our client, a boutique law firm, is seeking an experienced Legal Assistant with a concentration in Federal Court Litigation to join their esteemed law firm. The ideal candidate will have preferred experience in Intellectual Property (IP) cases and will be responsible for crucial administrative duties.<br><br>Responsibilities Include:<br>1. Preparing document shells and ensuring they are accurately formatted for attorney completion.<br>2. Managing all aspects of the docketing and calendaring systems to maintain vital dates and deadlines.<br>3. Preparing expense reports in a timely and efficient manner.<br>4. Arranging travel accommodations – flights, hotels, car services, etc., for attorneys as needed.<br>5. Providing general administrative support to attorneys including dealing with phone calls, handling mail and faxes, maintaining electronic and hard copy filing systems, etc.<br>6. Assisting with trial preparations and document management.<br>7. Performing other related tasks as needed.<br><br>Qualifications:<br>1. 3+ years of legal assistant experience in Federal Court Litigation is required.<br>2. Familiarity with Intellectual Property (IP) cases is highly preferred.<br>3. Proficient in Microsoft Office Suite, and knowledge of legal management software.<br>4. Demonstrated ability to effectively organize, prioritize, and manage multiple assignments while meeting tight deadlines.<br>5. Strong interpersonal skills, ability to communicate professionally with clients, colleagues, and courts.<br>6. Associate's or Bachelor’s degree in related field, Paralegal certification is a plus.<br><br>This is an excellent opportunity to work with a dedicated team focused on providing top-quality legal services. We offer a competitive compensation package and a supportive work environment. Legal Assistant We are offering an exciting opportunity in the legal industry located in HUNTINGDON VALLEY, Pennsylvania. The role is for a Legal Assistant who will be performing a range of administrative and clerical functions in our corporate department.<br><br>Responsibilities: <br><br>• Administering support to the managing member <br>• Managing client relations and maintaining effective communication<br>• Overseeing scheduling and calendar management<br>• Preparing and managing legal documents <br>• Handling claim administration and billing functions<br>• Ensuring proficiency in the use of Microsoft Word<br>• Operating legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw<br>• Performing case management tasks. Legal Assistant We are on the lookout for a skilled Legal Assistant to become a part of our team. As a Legal Assistant, your role will be pivotal in organizing and preparing necessary documents for a variety of corporate transactions and closings. You will be stationed in our office located in Tinton Falls, New Jersey, where you will also perform general legal assistant duties. This opportunity offers a long term contract employment.<br><br>Responsibilities:<br>• Prepare and organize important documents for corporate transactions, including Mergers, acquisitions, sales, and restructurings.<br>• Perform general legal assistant duties such as typing, time entry, and filing.<br>• Utilize legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), CompuLaw, and Case Management Software for various tasks.<br>• Engage in calendar management and scheduling tasks effectively.<br>• Administer claims and manage client relations, ensuring smooth communication.<br>• Perform billing functions as required, maintaining the accuracy of records.<br>• Provide assistance in corporate legal matters, employing excellent communication skills. Legal Assistant Our client, a preeminent law firm with offices around the country, is seeking an experienced administrative / legal assistant to join their team.<br> <br>Responsibilities and Duties:<br><br>• General administrative support services<br>1. Maintain calendar and contacts<br>2. Room scheduling/reservations (individual and group meetings)<br>3. Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)<br>4. Track monthly expenses, prepare expense reports and manage corporate card accounts<br>5. Make travel arrangements<br>6. Respond timely to emails requesting other assistance<br><br>• Documentation<br>1. Proofread documents upon attorney request<br>2. Perform photocopying, scanning, faxing, binding, filing, etc.<br>3. Create TOCs and TOAs<br>4. Prepare legal correspondence, documents, electronic filings, etc.<br>5. Create and maintain files<br>6. Prepare new client/matter forms; engagement letters, etc. <br>7. Create binders<br><br>• Track attorney bar/court admissions/CLE information<br>• Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)<br>• Enter attorney hours into time management system and manage contract attorney time as applicable<br>• Review and edit of monthly prebills; drafting cover letters for same<br>• Minor personal work for a Partner<br>• Provide back-up services for other admins or office personnel<br>• Other duties and special projects as assigned<br><br><br>Education, Experience, and Skills Required:<br>• Associate’s degree preferred<br>• 2+ years general office experience required, prior law firm experience is preferred.<br>• Excellent communication skills, both verbal and written.<br>• General knowledge of office equipment and tools.<br>• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.<br>• Ability to build rapport with attorneys and professional staff.<br>• Strong organizational skills with great attention to detail.<br>• The ability to work independently but within a team environment. Legal Assistant We are seeking a highly organized and motivated Legal Administrative Assistant to support two Senior Partners at a dynamic and fast-paced law firm. The ideal candidate will bring a minimum of three years of relevant law firm experience, strong multitasking abilities, and a proactive approach to delivering exceptional administrative and litigation support.<br><br>Key Responsibilities:<br>1. Scheduling & Calendar Management:<br>• Maintain and organize the partner's schedule, ensuring all appointments, client meetings, and court deadlines are properly coordinated.<br>• Proactively resolve scheduling conflicts and provide timely updates to the partner.<br>2. Document Preparation & Management / Litigation Case Support <br>• Draft, edit, and finalize legal documents, correspondence, and client communications with high attention to detail.<br>• Organize and maintain electronic and physical files to ensure quick and efficient access to information.<br>• Prepare/ format filings and correspondence. <br>• Coordinate the docket of case deadlines, maintain an organized filing system, and track case status updates.<br>3. Discovery and Trial Preparation:<br>• Assist in the preparation of discovery materials, organize exhibits, and create trial binders as needed.<br>• Coordinate with court personnel, opposing counsel, and other stakeholders to maintain case progression.<br>4. Organization & Communication:<br>• Serve as a liaison between the partner and clients, ensuring clear and professional communication.<br>• Assist with travel arrangements, meeting preparations, and general office administrative duties as needed.<br><br>Key Qualifications:<br>• Experience: Minimum 3 years of experience in a law firm, providing administrative support, document preparation, and litigation assistance.<br>• Knowledge: Familiarity with legal processes, court systems, and filing/e-filing procedures. Experience with both administrative and litigation tasks is a must.<br>• Skills:<br>o Strong organizational and multitasking abilities.<br>o Exceptional written and verbal communication skills.<br>o Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software/tools (e.g., Clio, NetDocuments, or equivalent).<br>o Adept at managing competing priorities and meeting tight deadlines.<br>• Detail-Oriented: High level of attention to detail to ensure accuracy in all tasks.<br>• Professionalism: Demonstrated ability to appropriately handle confidential information and interact with clients and colleagues in a courteous and professional manner. Legal Assistant <p>Robert Half is seeking an experienced and detail-oriented Legal Assistant to provide administrative support to the Trusts & Estates team.</p><p><br></p><p>Start Date: January 2025</p><p>Location: Roseland, NJ (on-site)</p><p>Hours: 9am-5pm EST (35 hours per week total)</p><p>Pay: $30+/hour</p><p><br></p><p>Qualifications:</p><ul><li>Prior experience as a Legal Assistant, preferably within a Trusts & Estates department.</li><li>Strong interpersonal skills with a client-oriented demeanor.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficient in Netdocs, Microsoft Office and billing/invoicing procedures.</li><li>Exceptional attention to detail and capable of handling multiple tasks concurrently.</li><li>Effective organizational skills and experience with handling legal documents.</li><li>Ability to work in a fast-paced, deadline-oriented environment.</li></ul><p>Education:</p><ul><li>A bachelor’s degree, or equivalent education and experience.</li></ul><p><br></p><p><br></p><p>This is an excellent opportunity for a detail-oriented and personable individual to provide vital support in a dynamic legal environment. If you meet the above qualifications, we invite you to apply for this contract assignment starting next week</p> Senior Paralegal / Clerk We are currently seeking a Senior Paralegal / Clerk to immediately join the Paralegal Department at our office in New York City. The Senior Paralegal / Clerk will provide support for the attorneys in the office relating to the managing of electronic and paper filings with the courts; maintaining and managing the firm’s docketing, calendaring and case tracking systems; coordinating the service of process; and providing litigation paralegal support as needed. The ideal candidate will be a career-minded individual who is looking to advance and build their career at a dynamic midsize firm. <br><br>Key Responsibilities: <br>• Handling of state and federal court e-filing requests from attorneys. <br>• Creating and submitting CJA e-Vouchers for federal Courts. <br>• Responding to requests from attorneys, paralegals and other staff, regarding court rules, filing procedures, and calendared deadlines. <br>• Maintaining an accurate and updated list of attorney e-filing credentials.<br>• Managing and maintaining the firm’s calendaring and docket tracking systems, to ensure that no deadlines are missed. <br>• Coordinating with process servers and other vendors for the service of process, and the filing and retrieving of documents in various courts. <br>• Occasional trips to court to file, retrieve or deliver documents. <br>• Providing litigation paralegal support to attorneys, including keeping the case file; organizing and preparing documents for filings and submissions; legal research; conducting discovery reviews; and cite checking and proofreading.<br>• Assisting with the supervision of the Paralegal Department during the absence of the Paralegal Manager. <br>• Assisting with mentoring and training of new paralegal team members. <br><br>Requirements: <br>• A bachelor’s degree from an accredited college or university and/or an ABA approved paralegal certificate.<br>• 3-6 years of related work experience at a fast-paced law firm or other legal environment. <br>• Knowledge of the rules and procedures of federal and state courts, including e-filing and local practice rules.<br>• High proficiency in conducting e-filings and in retrieving documents online using PACER/ECF, NYSCEF, and other electronic docketing systems.<br>• Experience and knowledge in the use of the Criminal Justice Act’s (CJA) e-Voucher system in federal courts, including the creation of vouchers and the submission of authorization requests.<br>• Knowledge of the procedures for serving subpoenas, complaints and other services of process. <br>• Experience using Lexis Nexis, Westlaw, Bloomberg Law and other online research platforms. <br>• Proficiency in the use of Microsoft Office applications (Outlook, Word, PowerPoint, and Excel).<br>• Experience with the use of the iManage document management system is highly desired.<br>• Ability to effectively communicate with attorneys, court clerks, and others, both orally and in writing.<br>• Experience in preparing legal documents for filing, including, motions, briefs, exhibits, affidavits, pleadings, and other filings<br>• Must be able to work well under pressure and meet short deadlines. <br>• Extremely organized, strong attention to detail, and the ability to follow through. <br>• Flexibility to multitask and to work after hours/overtime when required.<br>• A New York State notary certification is desired. Probate Paralegal <p>Robert Half is currently seeking an experienced and skilled Litigation Paralegal for a job opportunity in our firm. </p><p> </p><p>Start Date: February 2025</p><p>Duration: Ongoing (potential for permanent hire)</p><p>Location: On-site, Long Island, NY</p><p>Hours: 8:30am-5:30pm EST</p><p>Pay: $35/hour (on contract)</p><p> </p><p> </p><p>Responsibilities:</p><ul><li>Conduct case research, including legal research, document review, and fact-gathering to support litigation strategy.</li><li>Assist in the preparation, filing, and service of legal documents such as pleadings, discovery requests, subpoenas, motions, and briefs.</li><li>Organize and maintain case files, ensuring all documents are easily accessible and up to date.</li><li>Assist with the creation and management of trial binders, exhibits, and other trial preparation materials.</li><li>Coordinate and manage discovery, including e-discovery processes, document production, and deposition summaries.</li><li>Communicate and coordinate with clients, witnesses, court personnel, and opposing counsel on case-related matters.</li><li>Attend meetings, hearings, and trial proceedings as needed to offer direct support to attorneys.</li><li>Assist with case management and tracking critical deadlines through calendaring tools and systems.</li></ul><p> </p><p>Qualifications:</p><p>• Paralegal certification or relevant degree.</p><p>• At least two years of experience as a litigation paralegal.</p><p>• Knowledge of estate planning and probate matters, laws, and procedures, a plus. </p><p>• Excellent written and verbal communications skills, and attention to detail.</p><p>• Proficiency with Microsoft Office, legal research tools, and estate planning software.</p><p>• Outstanding organizational and multitasking ability.</p><p> </p> Paralegal and Legal Assistants We are offering a permanent employment opportunity for a Paralegal and Legal Assistant in New York. As part of the team, you will be involved in various legal and administrative tasks, specifically within the Property Bureau. The role involves drafting legal documents, managing records, and assisting in numerous legal processes.<br><br>Responsibilities:<br><br>• Assist in drafting Consent Orders and fine offers under the supervision of attorneys.<br>• Keep track of legal drafting for the Property & Casualty Division.<br>• Maintain and update templates used for legal drafting.<br>• Manage and maintain a comprehensive catalogue of violation language from historical records.<br>• Conduct reviews of licensing records of respondent entities.<br>• Manage the follow-up process of draft Consent Orders.<br>• Ensure strong attention to detail in all tasks and processes.<br>• Exhibit excellent writing skills in drafting and correspondence.<br>• Demonstrate the ability to multitask across different projects and tasks. Personal Injury Paralegal <p>We are seeking a highly skilled individual to join our team and provide exceptional support to our firm's legal staff across administrative, regulatory, and legal functions. The ideal candidate must possess legal experience in Personal Injury Litigation and demonstrate proficiency in utilizing Microsoft Office 365 tools, including calendar, Word, Excel, and Time Matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>The ability to work independently, coupled with excellent problem-solving and decision-making skills, is paramount.</li><li>A proven track record of effectively maintaining and organizing files, both physical and electronic, is essential, as is the capacity to gracefully accept direction and consistently meet deadlines.</li><li>Attention to detail is a must, and superior organizational, writing, and proofreading skills are highly valued in this role.</li></ul><p>If you are a dedicated professional who excels in time management and prioritization, we invite you to apply and contribute to our team's success.</p> Trust & Estates Paralegal <p>**HYBRID OPPORTUNITY IN ESSEX COUNTY, NJ**</p><p><br></p><p>Our client, an esteemed full-service, mid-sized law firm, is seeking a meticulous, diligent, and experienced Trust & Estates Paralegal to join its growing practice. Candidates must have the ability to manage the estate administration process from beginning to end for multiple estates. Additionally, candidates must be able to work independently, be highly organized, detail-oriented and maintain a strong work ethic. Competitive Salary + Amazing Benefits! If you meet the below requirements, please apply today!!</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Managing case files, master spreadsheets, and tracking deadlines.</li><li>Preparing correspondence, probate documents, notices, inventories, deeds, release documents, claim and asset transfer forms and all other documents routinely prepared in connection with the estate administration process.</li><li>Meet and communicate with clients and their advisors. </li><li>Collaborating with attorneys and other paralegals during all states of estate settlement and trust administration.</li><li>Preparing materials for client meetings, managing deadlines, collecting information necessary to complete reporting and filing requirements and attending to client’s concerns and needs.</li></ul><p><br></p><p><br></p> Legal Word Processor <p>Our client, a respected mid-size law firm, is looking to hire a skilled Legal Word Processor.</p><p><br></p><p>Qualifications Summary:</p><p><br></p><p>Experience: Minimum of three years in a law firm setting, with familiarity in preparing litigation, real estate, and corporate legal documents.</p><p><br></p><p>Technical Skills: Proficiency in Microsoft Office (intermediate to advanced), strong machine transcription abilities, and exceptional proofreading skills. A minimum typing speed of 55 wpm is required.</p><p><br></p><p>Professional Traits: Demonstrated professionalism, initiative, and accountability.</p><p><br></p><p>Preferred Knowledge: Experience with iManage, Orion, BigHand, and Drafting Assistant is a plus.</p> Paralegal We are seeking a seasoned Paralegal/Legal Assistant with 3-5 years of experience to join our dynamic and collaborative team. This role is ideal for a self-starter who is detail-oriented, highly organized, and adaptable. While the position has a strong legal focus, you’ll also provide administrative support to ensure the smooth functioning of our operations. This is a unique opportunity to grow professionally, gaining invaluable experience in drafting and filing legal documents, corporate governance, and international lease management.<br><br>What We Offer:<br>• A competitive salary range of $88K-$125K based on experience.<br>• Comprehensive training in key areas such as international lease filing, investor relations, and corporate governance.<br>• The chance to work with leases for outlets around the globe.<br>• The opportunity to interact with global stakeholders and contribute to challenging projects.<br><br>Responsibilities:<br>• Draft and prepare corporate meeting minutes and maintain minute books for corporate governance.<br>• Assist with filing leases with local governments, including international jurisdictions such as the UK.<br>• Support the legal department with administrative tasks, including scheduling, correspondence, and file organization.<br>• Coordinate the preparation and filing of K-1 forms for investors.<br>• Conduct data entry, manage legal documentation, and ensure compliance with internal standards and external regulations.<br>• Provide support for corporate and tax matters, as needed.<br>• Serve as a Connecticut Notary (or be willing to obtain credentials) to meet business requirements.<br>• Collaborate with multiple departments and act as a reliable team player in achieving organizational goals.<br><br>Qualifications:<br>• Education: Bachelor's degree preferred but not required. Paralegal certification is a plus.<br>• Experience: 3-5 years of professional experience as a Paralegal or Legal Assistant. Candidates with a legal background and a strong attention to detail are highly preferred.<br>• Skills:<br>o Exceptional organizational and time-management skills.<br>o Strong written and verbal communication abilities.<br>o Proficiency in Microsoft Office Suite (Word, Outlook, Excel).<br>o Ability to multi-task and handle administrative duties alongside legal work.<br>• Bonus: Experience with leases, corporate governance, or tax filings (such as K-1 forms) is a plus.<br><br>Soft Skills:<br>• A go-getter attitude and willingness to take on diverse responsibilities.<br>• Team player mentality with a cooperative and collaborative outlook.<br>• Open to learning and growing within the position.<br>• Comfortable working in dynamic, fast-paced environments with global implications.<br><br>Requirements:<br>• The ideal candidate must not be "married" to just paralegal work but embrace the opportunity to support various administrative tasks.<br>• Connecticut Notary Public certification is highly desired or a willingness to obtain one upon hire. Paralegal <p>Robert Half is seeking a highly experienced and detail-oriented <strong>Immigration Paralegal</strong> to join our team. The ideal candidate will have a <strong>minimum of 3 years of professional experience</strong> in immigration law, specifically handling a variety of <strong>non-immigrant</strong> and <strong>immigrant visa petitions</strong>. This role requires demonstrated expertise in preparing petitions, drafting complex Requests for Evidence (RFEs), and responding to PERM audits. If you thrive in a fast-paced environment and have experience handling international matters, we encourage you to apply!</p><p><br></p><p>Start Date: February 2025</p><p>Location: Midtown, NY</p><p>Schedule: On-site 5 days a week (possible transition to hybrid) </p><p>Pay: $35+ (negotiable based on experience)</p><p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, file, and manage a high volume of non-immigrant and immigrant visa petitions, including but not limited to H-1B, L-1, TN, O-1, and EB-1 visas.</li><li>Draft and respond to <strong>Requests for Evidence (RFEs)</strong> and <strong>PERM audit responses</strong> with thorough research and supporting documentation.</li><li>Develop and maintain a comprehensive knowledge of <strong>U.S. Citizenship and Immigration Services (USCIS)</strong> and <strong>Department of Labor (DOL)</strong> immigration requirements and procedural guidelines.</li><li>Prepare PERM labor certifications, including the supervision and organization of the recruitment process.</li><li>Track and manage visa expirations, timely filings, and renewals to ensure client compliance with immigration regulations.</li><li>Serve as the primary point of contact for clients and attorneys, providing updates on case progress and addressing client inquiries with professionalism and expertise.</li><li>Collaborate with attorneys to prepare case strategy, compile evidence, and finalize filings.</li><li>Maintain accurate case records and ensure documentation is properly stored and updated in the case management system.</li><li>Stay updated on evolving immigration laws and policies to provide clients with informed guidance and solutions.</li></ul><p><strong>Qualifications</strong></p><p><strong>Education and Experience</strong></p><ul><li>Bachelor’s degree or equivalent experience.</li><li><strong>Minimum of 3 years of professional experience</strong> as an immigration paralegal, with a focus on U.S. employment-based immigration (required).</li><li>Experience handling <strong>international matters</strong> is highly preferred.</li></ul> Associate General Counsel <p>Our client, a regional bank holding company with $64 billion in assets, is seeking an Assistant General Counsel to add to their team. </p><p><br></p><p>The Assistant General Counsel provides legal guidance, expertise and support to the bank on a variety of banking, regulatory and risk matters. Primary focus is on the applicability of federal and state banking laws and regulations to the company's deposit and consumer loan products and services, supporting a retail branch network. The role will be based in either New York City or northern New Jersey. </p><p><br></p><p>Responsibilities include, but are not limited to: </p><p>• Provide guidance and expertise on the applicability of federal and state banking laws and regulations to banking products and services, including the Truth in Savings Act, Truth in Lending Act, Equal Credit Opportunity Act, Electronic Funds Transfer Act, Fair Credit Reporting Act, Gramm-Leach Bliley Act and UDAAP.</p><p>• Provide guidance and expertise on banking laws and regulations in the areas of risk management, consumer lending, retail deposit products, and marketing activities.</p><p>• Provide guidance and support to various areas of the bank, including regulatory compliance, retail and branch banking, deposit operations, treasury solutions, digital banking, marketing, commercial lending, consumer lending and fraud risk management.</p><p>• Assist with monitoring and implementing changes in law.</p><p>• Work with representatives from various departments to address the legal requirements for policies, procedures, and disclosures.</p><p>• Prepare and revise standardized and customized templates, checklists, correspondence, bank forms and agreements.</p><p>• Provide legal support for strategic initiatives and new product and services offerings across the bank.</p><p><br></p> Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. <br><br>Responsibilities <br>• Utilize word processing software packages proficiently<br>• Perform a mix of secretarial and administrative tasks<br>• Arrange travel requirements as necessary<br>• Proficiently use Microsoft Word and Outlook for various tasks<br>• Manage calendars effectively and efficiently<br>• Handle Expense Reporting and Travel Arrangements<br>• Utilize knowledge of Concur for various tasks<br>• Ensure accurate record-keeping Administrative Assistant <p>We are currently offering a long term contract employment opportunity for an Administrative Assistant in New York, New York. This role primarily functions in the industry, where your key duties will involve handling administrative tasks such as sorting and qualifying resumes, setting up meeting and conference rooms, and assisting in other projects.</p><p><br></p><p>Administrative Assistant and Office Manager </p><p>The core responsibilities for the administrative assistant are to keep the manager and the team functioning with the utmost efficiency. We a rapidly growing firm and the administrative assistant plays a key role with a wide range of responsibilities, combining high-level administrative support with operational management. </p> Administrative Assistant <p>We are offering a long term contract employment opportunity for an Administrative Assistant in Downtown, NYC. The role is within the industry and will involve various administrative functions such as answering inbound and outbound calls, providing customer service, and managing daily office operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage the front desk operations, including greeting clients and managing inbound and outbound telephone calls.</p><p>• Ensure office cleanliness and orderliness.</p><p>• Handle email correspondence effectively and professionally.</p><p>• Utilize various Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word for day-to-day tasks.</p><p>• Responsible for the accurate data entry and maintenance of customer records.</p><p>• Order and manage office supplies inventory.</p><p>• Schedule appointments and meetings as necessary</p> Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in New York. As part of our team, you will be instrumental in a variety of administrative duties that ensure smooth daily operations. This role is based in the industry and will require full on-site presence. <br> Responsibilities: • Assist in managing inbound and outbound communication, including answering calls and email correspondence • Contribute to customer service efforts by addressing and resolving inquiries in a timely manner • Perform data entry tasks and maintain up-to-date and accurate records • Utilize Microsoft Excel, Outlook, Word, and PowerPoint to perform various tasks • Schedule appointments and coordinate schedules as needed • Play an active role in supporting team functions and operations • Exhibit eagerness and enthusiasm in contributing to team growth • Show proficiency in using various tech tools to enhance efficiency • Monitor and manage customer accounts, taking necessary actions as required. Executive Assistant We are in the process of recruiting an Executive Assistant for our team based in New York. This role offers a contract to permanent employment opportunity. In this role, you will primarily support the Chief by managing their calendar, organizing meetings, and handling correspondence. <br><br>Responsibilities:<br>• Undertake extensive calendar management for the Chief, ensuring efficient scheduling and rescheduling of appointments.<br>• Coordinate and liaise with the board for various matters.<br>• Handle email correspondence, ensuring prompt and accurate responses.<br>• Set up and organize meetings, ensuring all necessary arrangements are made.<br>• Prepare meeting documents and packets, ensuring they are accurate and ready in a timely manner.<br>• Perform other administrative duties as assigned, supporting the smooth running of operations.<br>• Use CRM and other systems like ADP - Financial Services, Kronos Timekeeping System, and About Time for various administrative tasks.<br>• Utilize tools like Cisco Webex Meetings and Concur for meeting setup and expense management.<br>• Ensure clear and effective communication and manage conference calls as required. Sr. Administrative Assistant We are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication.<br><br>Responsibilities:<br><br>• Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner<br>• Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate<br>• Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations<br>• Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations<br>• Handle sensitive and confidential documents with discretion and detail orientation<br>• Perform research tasks as required, providing comprehensive and accurate information<br>• Supervise administrative tasks and ensure they are completed as per established procedures and standards<br>• Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary<br>• Maintain logs and use tracking software for all administrative support work<br>• Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly<br>• Utilize computer hardware effectively for various tasks<br>• Contribute to asset management and enhancement initiatives<br>• Provide concierge services when required, enhancing customer relationships<br>• Schedule and manage travel arrangements for team members. Office Assistant <p>We are in search of a human resources clerical assistant to become a part of our non-profit team located in EAST PATCHOGUE, New York. As an Office Assistant, your main role would be to provide comprehensive secretarial and support services, ensuring smooth operations within the office. This position offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide accurate and efficient processing of customer credit applications</p><p>• Ensure the maintenance of accurate and up-to-date customer credit records</p><p>• Handle customer inquiries and provide timely solutions</p><p>• Monitor customer accounts and take necessary actions as required</p><p>• Conduct efficient office management, ensuring the smooth operation of the office</p><p>• Assist in the preparation and processing of documents, including correspondence, memos, and reports</p><p>• Sort and separate incoming mail and maintain a systematic filing system</p><p>• Maintain the confidentiality of the Quality Assurance filing system and update binders as directed</p><p>• Keep track of appointments and daily schedules for the Director of Quality Assurance</p><p>• Report child abuse and neglect to Child Protective Services (CPS) immediately as per the Agency’s Policies and Procedures</p><p>• Provide courteous, accurate, and timely responses to requests for information, maintaining pleasant interactions with staff, volunteers, vendors, parents, and community contacts</p><p>• Use a variety of office machines and assist with the reception area as needed.</p>