18 results for Legal Secretaries in Portsmouth, NH

Jr. Legal Secretary We are offering an exciting opportunity for a Jr. Legal Secretary in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment. Responsibilities: • Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar. • Prepare complex legal documents and revisions as per client requirements. • Carry out e-filing of documents as necessary. • Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed. • Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities. • Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed. • Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination. • Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys. • Schedule meetings, arrange conference rooms, and coordinate meal provisions. • Maintain chronological and administrative files for assigned attorneys.

Legal Secretary We are looking for a meticulous and skilled Legal Secretary to join our team located in Boston, Massachusetts. As a Legal Secretary, your main function would be to assist with various legal procedures, ensure the smooth running of our legal operations, and provide comprehensive secretarial support. This role offers a short term contract employment opportunity. Responsibilities: • Assist in the preparation of legal documents to ensure they are accurate and properly formatted • Manage e-filing procedures, particularly in the jurisdictions of Massachusetts and Rhode Island • Provide transcription services for one of our attorneys, adhering to a more traditional approach • Aid in the management of attorney calendars, scheduling meetings, and ensuring no conflicts arise • Participate in trial preparation, organizing and managing all necessary documentation and materials • Maintain a high level of confidentiality and discretion at all times.

Legal Assistant - Litigation Robert Half Legal Permanent Placement is seeking a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative support to a team of at least three attorneys with our Boston client law firm. This role requires exceptional communication skills, a proactive approach, and the ability to manage multiple tasks in a fast-paced legal environment. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Hybrid schedule. Responsibilities:<ul><li>Administrative Support:</li><li>Manage complex attorney calendars using Microsoft Outlook, including scheduling meetings, coordinating travel arrangements, and resolving scheduling conflicts.</li><li>Prepare and process legal documents, correspondence, and reports, ensuring accuracy and adherence to firm standards.</li><li>Handle incoming and outgoing mail, including scanning and electronic filing.</li><li>Maintain and organize physical and electronic files, ensuring efficient retrieval and storage of information.</li><li>Manage client fee agreements, intake sheets, and conflict check database.</li><li>Input and update client information in the firm's CRM database.</li><li>Monitor client fee agreements to secure necessary signatures and distribute copies to relevant parties.</li><li>Prepare and submit expense reports using the Chrome River system.</li><li>Assist with office management tasks, such as ordering food and coordinating facilities requests.</li><li>Billing and Timekeeping:</li><li>Accurately record attorney time entries and prepare monthly billing statements.</li><li>Review and revise billing statements for accuracy and completeness.</li><li>Coordinate with the billing manager to ensure timely and accurate billing processes.</li><li>Client Communication:</li><li>Communicate professionally and effectively with clients, attorneys, and staff, both verbally and in writing.</li><li>Provide timely updates and information to clients regarding their cases.</li><li>Special Projects:</li><li>Assist attorneys with special projects as needed, including research, document review, and trial preparation.</li></ul>

Firm Administrator (Director Finance & Administration) Exciting Opportunity: Firm Administrator (Director of Finance, Admin & Operations) – Boston Law FirmAre you a strategic leader with a passion for finance, operations, and administration in a dynamic legal environment? Our client, a highly respected law firm in Boston, is seeking a Firm Administrator to oversee and optimize their business operations. If you thrive in a collaborative, collegial environment and have a track record of success in law firm management, this could be the perfect opportunity for you!Why Join Our Client?<ul><li>Thriving & Growing: The firm has experienced consistent growth, especially in recent years.</li><li>Strong & Stable Culture: A loyal and dedicated team, known for its collegial and supportive atmosphere.</li><li>State-of-the-Art Office Space: Enjoy working in a brand-new, modern office.</li><li>Exciting Technology Revamp: Be a key player in upgrading and enhancing firm-wide technology.</li></ul>Position Highlights:<ul><li>Title: Firm Administrator (Think Director of Finance, Admin & Operations)</li><li>Location: Boston, MA</li><li>Industry: Law Firm</li><li>Compensation: Up to $250K + small holiday bonus (flexibility for exceptional candidates)</li><li>Reports To: Managing Partner & Management Committee</li><li>Direct Reports: 11 (including Controller, Billing Coordinators, Reception/Admin, Legal Secretaries, Paralegals)</li><li>Work Schedule: In-office 4-5 days/week initially, then potential for 1 remote day/week after onboarding (3-4 months)</li></ul>Key Responsibilities: Finance & Accounting:<ul><li>Supervise Controller and oversee all financial functions, including reporting and profitability analysis.</li><li>Manage cash flow, billing, collections, and payroll operations.</li><li>Oversee 401(k) and profit-sharing plans, ensuring compliance.</li><li>Assist with financial planning, client billing, and proposal preparation.</li></ul> General Office, HR, Technology & Administration:<ul><li>Oversee hiring, onboarding, and benefits administration (health insurance, 401(k), etc.).</li><li>Manage staff recruitment and assist with attorney hiring.</li><li>Supervise administrative support teams, ensuring optimal performance and coverage.</li><li>Maintain and enhance IT systems, collaborating with external vendors for solutions.</li><li>Oversee firm insurance policies, risk management, and compliance.</li><li>Organize firm events, meetings, and maintain vendor relationships.</li></ul>

Associate Attorney A rapidly growing mid-sized firm is looking for a Litigation Associate who wants to help build out a team. Use your 3+ years as a litigator to play an integral role in the firm's development.

Legal Administrator We are offering a long term contract employment opportunity for a Legal Administrator in Boston, Massachusetts. As a Legal Administrator, you will be tasked with a range of responsibilities within the legal industry, including document management, court filing, invoice processing, and event coordination. Responsibilities: • Efficiently handle document management tasks using FileBind and Sharepoint for expenses • Prioritize and execute accurate court filing of documents within set deadlines, with knowledge of Pacer, File & Serve and Odyssey being beneficial • Process vendor invoices as well as those from third parties • Scan, copy, fax, file and organize legal documents and other mailings in a timely manner • Aid in the coordination of events and preparation for in-house client meetings • Organize registration for attorneys for conferences, speaking engagements or webinars • Oversee the maintenance of attorney bar information, including accounts, payments, and applications • Implement efficient calendar management and schedule travel arrangements as needed • Prepare expense reports as and when requested

Paralegal We are offering an exciting opportunity in the legal industry, specifically in the role of a Trust and Estate Paralegal, located in Boston, Massachusetts. This role will be an essential part of our high retention team, using your skills to provide valuable support and expertise in various areas of law. Responsibilities: • Assist in managing and organizing various legal documents related to estate planning and probate law. • Conduct extensive legal research and gather relevant information to assist in case preparation. • Work closely with the legal team to prepare and file tax returns related to estates. • Utilize your knowledge of probate and estate administration to effectively manage client cases. • Manage calendars, arrange meetings and appointments, and provide reminders to ensure smooth operations. • Draft legal documents related to estate law, such as wills, trusts, and probate forms. • Provide support in probate court proceedings and estate administration tasks. • Use your understanding of estate law to provide excellent customer service and handle client inquiries. • Maintain confidentiality and professionalism at all times while dealing with sensitive legal information. • Stay updated with the latest developments and changes in estate law and probate law to provide the most accurate advice and support.

Assistant Director of Human Resources **Assistant Director of Human Resources** Our client is looking for a proficient Assistant Director of Human Resources to join the team and assist with managing various aspects within their HR department. Responsibilities include handling employee counseling, managing recruitment and employee relations, ensuring legal compliance, and responding to any employee-related claims. In addition, you will be expected to work harmoniously with coworkers and supervisors, maintaining utmost confidentiality regarding human resources matters. If you thrive in a dynamic environment and possess strong skills in HR management, problem-solving, and legal compliance, we would love to hear from you. ((Boston, In Office, Up to $110K)) ** Bachelor’s degree, required** 5-8 years of HR experience, 3+ years of management experience** Extensive experience in employee relations, employee investigations, benefits administration and talent acquisition** Technically proficient in ADP and Workday

Executive Assistant We are assisting on an Executive Assistant opening for a professional services organization in Southern Maine. In this Executive Assistant position you will be responsible for organizing the Presidents schedule, receptionist work - picking up calls and directing to the right individual, contract review, accounts payable and receivable, and setting up video calls with C-Suite individuals of large companies. This company has excellent work flexibility as well as a hybrid work model.

Admin Assistant Our client in the healthcare industry is offering a short-term contract employment opportunity for an Administrative Assistant in Boston, Massachusetts. This role involves providing exceptional customer service and administrative support in an onsite employee health center, primarily catering to adults. Great opportunity to contribute to a medical organization Responsibilities: <ul><li>Deliver top-notch customer service to address inquiries and issues</li><li>Coordinate referrals as part of the role's requirements</li><li>Handle registration tasks to facilitate smooth operations</li><li>Efficiently manage fax communications as part of daily responsibilities</li><li>Organize and schedule appointments, ensuring seamless operations</li><li>Use Epic Software for various administrative tasks</li><li>Carry out phone triage to assess and direct calls appropriately</li><li>Undertake QA management to maintain high service standards</li></ul>

Executive Assistant We are seeking an Executive Assistant to join our team in Boston, Massachusetts. As part of our team, you will be instrumental in managing and organizing our operations, providing support to our executive team, and ensuring smooth communication and prompt resolution of requests and queries. You will be working in a fast-paced environment where your skills will be essential for our success. Responsibilities: • Facilitate efficient communication by handling conference calls and correspondence. • Leverage CRM systems to maintain accurate customer records and process their credit applications. • Utilize Concur and ADP - Financial Services to streamline financial processes and tasks. • Manage the executive team's calendar meticulously, ensuring that all appointments and meetings are scheduled and rescheduled as necessary. • Actively use the Cisco Webex Meetings platform to organize virtual meetings and discussions. • Implement and monitor the Kronos Timekeeping System to track and manage time effectively within the team. • Use 'About Time' software for efficient time management and task allocation. • Resolve customer inquiries in a timely and efficient manner, ensuring customer satisfaction and maintaining our service standards.

Corporate Paralegal Robert Half Legal Permanent Placement is seeking a seeking a highly skilled and experienced Corporate Paralegal to provide critical support to our General Counsel and Associate General Counsels. This role is essential to ensuring the smooth and efficient operation of our legal department, with a strong emphasis on corporate governance, transactional support, and contract management. The ideal candidate will be a proactive problem-solver with exceptional organizational skills, a keen eye for detail, and the ability to handle sensitive information with discretion and confidentiality. This position requires a deep understanding of corporate law and procedures, and the ability to work independently as well as collaboratively within a dynamic legal team. This is a hybrid role with a fantastic company with VERY low turnover! Room to grow. Responsibilities:<ul><li>Corporate Governance:</li><li>Manage and maintain corporate records, including minute books, stock ledgers, and other essential documents.</li><li>Prepare and file necessary documents for entity formation, qualification, and maintenance across various jurisdictions.</li><li>Oversee compliance with state and federal regulations, including annual reporting and other filings.</li><li>Assist with corporate transactions, such as mergers, acquisitions, and dissolutions.</li><li>Draft and review corporate resolutions, consents, and other governance documents.</li><li>Transactional Support:</li><li>Support attorneys in a variety of transactions, including contract drafting, review, and negotiation.</li><li>Conduct due diligence research and analysis.</li><li>Manage closing processes, including preparing and organizing closing documents.</li><li>Assist with real estate transactions, including title review and coordination. [Adjust this based on the original job description's focus]</li><li>Contract Management</li><li>:Maintain and manage the company's contract database, ensuring accuracy and completeness.</li><li>Track key contract provisions and deadlines.</li><li>Assist with contract renewals and terminations.</li><li>Litigation Support:</li><li>Provide support to attorneys in litigation matters, including document gathering and review.</li><li>Assist with discovery requests and responses. [If applicable]</li><li>Special Projects:</li><li>Conduct legal research and analysis on a variety of issues.</li><li>Assist with special projects as assigned by the General Counsel.</li></ul>

Paralegal Robert Half Legal Permanent Placement is partnered with a fabulous nationwide firm seeking a Business Litigation Paralegal in Boston. The Business Litigation Paralegal will support attorneys in the Boston office by assisting with various aspects of case management, trial preparation, legal research, and client communication. The role includes a blend of clerical, administrative, and substantive legal work, requiring strong technical expertise and exceptional organizational skills. Working directly with two attorneys, this role also incorporates minor administrative tasks. 4 days in the office, 1 day WFH - with additional flexibility when needed. Key Responsibilities<ul><li>Prepare and review legal documents, including pleadings, motions, affidavits, and discovery materials; file motions and pleadings in compliance with judicial procedures.</li><li>Conduct legal research, analyze statutes, regulations, case law, and legal articles; provide written research summaries for attorneys.</li><li>Interview clients and witnesses to gather information; prepare detailed reports or summaries from interviews.</li><li>Manage, organize, and retrieve case files, which may include depositions, exhibits, pleadings, and other trial materials.</li><li>Assist attorneys with all phases of trial preparation, including attending hearings and court proceedings as needed.</li><li>Develop and maintain detailed records for billing purposes, documenting hours spent on specific assignments.</li><li>Collaborate with attorneys and external parties to discuss progress, case strategies, or ongoing projects.</li><li>Support attorneys with minor administrative duties, ensuring the office operates efficiently.</li><li>Perform additional legal and administrative tasks as assigned by management.</li></ul> <ul><li>Skills and Qualifications5-10+ years of continuous experience as a litigation paralegal, with a demonstrated ability to meet responsibilities in a high-paced, demanding professional environment.</li><li>Strong understanding of legal terminology, judicial processes, research methods, and trial procedures.</li><li>Proficient in drafting legal documents and utilizing legal research tools.</li><li>Excellent verbal and written communication skills, with the ability to interact professionally with clients, attorneys, and third parties.</li><li>Strong interpersonal and customer service skills to maintain effective working relationships.</li><li>Exceptional organizational skills and meticulous attention to detail.</li><li>Ability to manage time effectively and meet critical deadlines.</li><li>Adept at problem-solving and analytical thinking.</li><li>Proficient in Microsoft Office Suite and other relevant technology.</li><li>Dependable and able to handle sensitive and confidential information with discretion.</li></ul>

Trust & Estates Atorney Robert Half Legal Permanent Placement is seeking a highly skilled Trusts & Estates Paralegal or Attorney with expertise in taxation to serve as an Estate Settlement Attorney in Boston. The Estate Administrator supports Trustees and clients by facilitating the settlement of estates and administration of trusts. This position demands an in-depth understanding of estate settlement, probate, legal frameworks, tax compliance, and trust administration. A high level of professionalism, excellent communication skills, and exceptional attention to detail are essential. Working independently and effectively managing multiple responsibilities under minimal supervision is imperative. The Estate Administrator will also ensure the utmost discretion when handling confidential financial and personal information. Must have filed estate tax returns. Tax Compliance and Planning:<ul><li>Prepare federal and state estate or inheritance tax returns and gift tax returns in compliance with relevant regulations.</li><li>Generate estate tax projections and analyze planning documents for tax-related insights.</li></ul>Probate and Legal Administration:<ul><li>Manage probate accounting activities, working with attorneys and probate court personnel to ensure compliance and submission of documentation.</li><li>Collaborate with outside counsel on legal matters, including identifying and mitigating legal and tax risks.</li></ul>Client and Trustee Engagement:<ul><li>Provide exceptional client service through clear communication of complex estate planning and tax concepts.</li><li>Proactively address trustees’ needs, offering guidance on settlement timetables and processes.</li></ul>Multitasking and Project Management:<ul><li>Maintain tracking systems and project timelines to ensure efficient completion of estate settlement activities.</li><li>Manage multiple concurrent projects and prioritize tasks effectively.</li></ul>Collaboration:<ul><li>Work closely with internal teams, including fiduciary services and investment professionals.</li><li>Uphold high-quality service standards while adhering to established processes.</li></ul>

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in Nashua, New Hampshire. As an Executive Assistant, you will be integral to the smooth operation of our team, managing calendars, planning events, and handling communication and correspondence. Responsibilities:• Manage and maintain executive schedules, appointments, and travel arrangements• Coordinate logistics for meetings and conferences, including calls and room bookings• Maintain accurate records of meetings by taking and distributing minutes• Handle all aspects of administrative support, ensuring effective communication and prompt resolution of inquiries• Plan and coordinate events, ensuring they run smoothly and efficiently• Prepare and edit correspondence and communications• Ensure all administrative procedures are followed, from record keeping to managing correspondence.

Executive Assistant We are seeking an Executive Assistant to become part of our team in the healthcare sector, specifically based in Danvers, Massachusetts. In this role, you will be offering administrative assistance to a team of directors, managing various tasks such as processing expense reports, aiding with travel plans, and supporting onsite meetings. Responsibilities: • Offer administrative assistance to a team of directors, most of whom operate remotely • Manage travel plans for directors, ensuring their schedules are efficiently coordinated • Process expense reports, ensuring precision and prompt submission • Aid in the planning and execution of onsite meetings, which may include booking conference rooms and arranging meals • Use SAP for procurement, generating purchase requisitions as necessary • Utilize tools like Concur, Outlook, and SAP to perform tasks efficiently • Ensure that all company equipment provided to the team is properly managed and maintained • Communicate effectively with team members and other stakeholders, providing timely updates and responses • Manage calendars, coordinating meetings and conference calls as required • Handle correspondence on behalf of the team, ensuring detail-oriented communication at all times.

Administrative Coordinator We are offering a short term contract employment opportunity for an Administrative Coordinator in the Merrimack, New Hampshire, 03054, United States. Being an integral part of our team, the selected candidate will be tasked with managing schedules, handling inbound calls, and maintaining efficient communication, among other responsibilities. The industry we operate in necessitates the use of software like Quickbooks and Microsoft Office. Responsibilities: • Efficiently manage and coordinate schedules• Handle inbound calls in a detail oriented and timely manner• Maintain clear and effective communication with team members and clients• Utilize software tools such as Quickbooks and Microsoft Office for various tasks• Take responsibility for billing processes and ensure they are carried out accurately• Dispatch tasks and assignments as required• Ensure all customer inquiries are resolved promptly and effectively• Maintain accurate and up-to-date customer records.

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.