We are looking for an organized and detail-oriented Operations Administrative Assistant to join our team in New Berlin, Wisconsin. This Contract-to-permanent position offers an excellent opportunity to support key business operations while contributing to a collaborative and dynamic work environment. The role involves assisting various managers and teams within the Fleet Services Group, ensuring smooth administrative processes and customer satisfaction.<br><br>Responsibilities:<br>• Provide administrative support to the Sales Manager, Fleet Manager, and Title Manager by handling daily tasks and communications.<br>• Coordinate and process vehicle registration renewals and toll violation documentation.<br>• Maintain accurate records and update fleet management or maintenance software systems regularly.<br>• Handle incoming mail and FedEx packages, ensuring timely sorting and distribution.<br>• Perform general clerical duties as assigned to support the Fleet Services Group operations.<br>• Answer inbound calls professionally and assist with inquiries or direct them to the appropriate team member.<br>• Ensure all administrative tasks are completed efficiently to meet organizational goals.<br>• Assist in maintaining smooth communication between sales teams and customers.<br>• Contribute to the overall organization and workflow of the department by identifying and resolving administrative challenges.
<p><strong>Staff Accountant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052.</strong></p><p><br></p><p>Robert Half is looking for a detail-oriented Staff Accountant to join an exciting team in Madison, Wisconsin. In this role, you will oversee daily accounting operations, ensuring financial accuracy and compliance, as well as handle some office management responsibilities. The ideal candidate will have a strong analytical mindset, excellent communication skills, and a proven ability to handle complex financial tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and record journal entries to maintain accurate financial records.</p><p>• Manage accounts payable processes, including timely invoice payments and vendor communication.</p><p>• Oversee sales and use tax calculations and filings to ensure compliance with regulations.</p><p>• Handle expense reimbursements and verify supporting documentation.</p><p>• Maintain and reconcile the general ledger to ensure data integrity.</p><p>• Assist in the preparation of financial statements and related reports.</p><p>• Perform month-end close activities, including account reconciliations and variance analysis.</p><p>• Utilize QuickBooks to manage accounting transactions and generate reports.</p><p>• Support office administration tasks to ensure smooth operational workflows.</p><p>• Collaborate with team members and stakeholders to address financial inquiries and provide insights.</p>
<p><strong>Part-Time Accounts Payable Specialist — Madison, WI (20 hours/week)</strong></p><p><br></p><p>Our team is seeking a detail-oriented Accounts Payable Specialist for a flexible, part-time opportunity in Madison. Join a team with an organization voted a top place to work for the last 6 years! The ideal candidate will have a proven track record in accounts payable and significant experience with sales and use tax compliance. For consideration and more detail please call Aislynn at 608-716-5643. The ideal candidate will be able to work Monday-Wednesday but that can be adjusted. </p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Process vendor invoices, payments, and reconcile statements with accuracy and efficiency</li><li>Manage and document sales and use tax calculations, reporting, and remittances</li><li>Assist with month-end closing and AP ledger reconciliation</li><li>Resolve discrepancies, maintain communication with vendors, and support audit requests</li><li>Ensure compliance with company policies, internal controls, and regulatory requirements</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Madison, Wisconsin. In this long-term contract role, you will play a key part in managing financial transactions, ensuring accurate processing, and maintaining strong relationships with clients. This position offers a great opportunity to contribute to the efficiency of our accounts receivable processes.<br><br>Responsibilities:<br>• Process and monitor accounts receivable transactions to ensure accuracy and compliance.<br>• Manage commercial collections, including following up on overdue accounts and resolving payment issues.<br>• Apply cash payments to customer accounts promptly and accurately.<br>• Collaborate with clients and internal teams to address billing inquiries and discrepancies.<br>• Prepare regular reports related to accounts receivable activities.<br>• Maintain detailed records of transactions and communication for auditing purposes.<br>• Review and reconcile account balances to identify and resolve inconsistencies.<br>• Assist in the development and improvement of accounts receivable procedures.<br>• Ensure timely invoicing and follow-up to maintain consistent cash flow.<br>• Support month-end and year-end closing activities related to accounts receivable.
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism.<br><br>Responsibilities:<br>• Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner.<br>• Serve as a liaison between the company and customers, facilitating clear communication and prompt responses.<br>• Maintain accurate and detailed records of interactions and transactions using company software.<br>• Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness.<br>• Handle inbound and outbound calls, addressing inquiries and resolving issues professionally.<br>• Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups.<br>• Perform data entry tasks with precision, maintaining the integrity of company records.<br>• Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks.<br>• Collaborate with team members to uphold a positive and productive work environment.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Brookfield, Wisconsin. In this Contract to permanent position, you will play a vital role in ensuring smooth operations by managing loan documentation, coordinating with partners, and supporting team goals. This role requires excellent communication skills, a strong sense of urgency, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Review and audit signed loan documents to confirm their accuracy and completeness.<br>• Collaborate with partners and team members to facilitate timely loan funding.<br>• Keep meticulous records of all interactions and updates using company software.<br>• Foster strong relationships with internal teams and external partners.<br>• Coordinate vehicle processing tasks between customers and vendors.<br>• Assist in meeting individual and team deadlines while achieving set goals.<br>• Manage inbound and outbound calls to address inquiries and provide assistance.<br>• Handle scheduling and appointment-setting duties with precision.<br>• Support the team with administrative tasks, including email correspondence and data entry.<br>• Ensure compliance with best practices and timelines in all administrative processes.
<p>We are looking for a dedicated Fulfillment Clerk to join our team on a contract basis in Madison, Wisconsin. This role involves handling a variety of tasks to ensure the efficient shipping, receiving, and packaging of pharmaceutical products. If you enjoy working in a fast-paced environment and have strong organizational skills, this position may be a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Manage the shipping and receiving of pharmaceutical products, ensuring all items are handled with care.</p><p>• Assemble and prepare boxes for shipping, including packaging medications securely.</p><p>• Process outgoing mail, including medications that require specialized packaging such as refrigeration.</p><p>• Receive and organize incoming orders, shelving medications as needed.</p><p>• Perform light data entry and computer-based tasks to maintain accurate records.</p><p>• Remain on your feet throughout the day to support various operational activities.</p><p>• Ensure proper handling and packaging of medications according to established guidelines.</p><p>• Collaborate with team members to maintain a smooth workflow and address any logistical challenges.</p>
We are looking for an experienced Full Charge Bookkeeper to join our team in Waunakee, Wisconsin. This long-term contract position is ideal for someone who is detail-oriented, with expertise in managing financial transactions and maintaining accurate records. If you have a strong background in bookkeeping and enjoy working in a structured environment, we encourage you to apply.<br><br>Responsibilities:<br>• Handle all aspects of full charge bookkeeping, ensuring financial records are accurate and up-to-date.<br>• Utilize QuickBooks to manage and track financial transactions efficiently.<br>• Process accounts payable and accounts receivable, ensuring timely payments and collections.<br>• Perform monthly bank reconciliations to maintain accurate account balances.<br>• Manage full-cycle payroll, including processing and compliance with regulations.<br>• Prepare financial reports and statements for review by management.<br>• Maintain organized records and documentation to support audits and financial reviews.<br>• Collaborate with other departments to ensure smooth financial operations.<br>• Identify and resolve discrepancies in financial records promptly.<br>• Stay updated on relevant accounting practices and regulations.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Rockford, Illinois. This position offers a contract-to-permanent opportunity, providing a pathway for long-term growth within the organization. The ideal candidate will excel at managing financial transactions, maintaining accurate records, and ensuring the smooth operation of the accounts payable process.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the complete accounts payable process, including vendor invoices, employee reimbursements, credit card transactions, and payments.</p><p>• Process electronic fund transfers (EFTs) and other electronic payments for vendors and employees with accuracy and efficiency.</p><p>• Maintain organized and precise accounts payable records to ensure transparency and compliance.</p><p>• Prepare and post journal entries across multiple accounts, ensuring accuracy in financial reporting.</p><p>• Respond to assignments and inquiries promptly, ensuring no tasks are overlooked.</p><p>• Collaborate with the Controller and Corporate Finance team to provide support as needed.</p><p>• Assist with additional projects and tasks to support the team during peak periods or special initiatives.</p>
