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    693 results for Executive Assistant

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    Robert Half is currently seeking a highly organized and detail-oriented Executive Assistant to support a local government entity in Richmond, Virginia. This long-term opportunity is ideal for a motivated detail oriented who thrives in fast-paced environments and is passionate about providing top-notch executive-level support.
    As an Executive Assistant, you will play a pivotal role in ensuring the seamless workflow of the office while assisting senior leadership in managing daily operations. This is an excellent opportunity to make an impact in public service and contribute to the smooth functioning of a government organization.
    Key Responsibilities: Act as the primary point of contact for senior management, handling communications with internal and external stakeholders. Manage complex calendars, including scheduling meetings, prioritizing appointments, and coordinating logistics for in-person and virtual engagements. Prepare and edit correspondence, reports, presentations, and other essential documents with accuracy and professionalism. Organize and maintain confidential files and records while ensuring compliance with government policies and procedures. Plan and coordinate events, meetings, and travel arrangements for executive staff. Foster strong relationships with stakeholders at various levels, demonstrating a high degree of discretion and integrity. Monitor and follow up on deadlines, ensuring that key projects and tasks are on track.
    Qualifications: A minimum of 3 years of experience in an executive assistant or administrative support role, preferably in a government or public sector setting. Bachelor's degree or equivalent experience in business administration, public administration, or a related field is a plus. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools. Exceptional organizational and time management skills to effectively juggle multiple tasks. Strong written and verbal communication skills. Proven ability to handle sensitive and confidential information with the utmost discretion. Proactive, detail-oriented, and capable of working both independently and collaboratively.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Executive Assistant Jobs

    Executive Assistant Robert Half is currently seeking a highly organized and detail-oriented Executive Assistant to support a local government entity in Richmond, Virginia. This long-term opportunity is ideal for a motivated detail oriented who thrives in fast-paced environments and is passionate about providing top-notch executive-level support. <br> As an Executive Assistant, you will play a pivotal role in ensuring the seamless workflow of the office while assisting senior leadership in managing daily operations. This is an excellent opportunity to make an impact in public service and contribute to the smooth functioning of a government organization. <br> Key Responsibilities: Act as the primary point of contact for senior management, handling communications with internal and external stakeholders. Manage complex calendars, including scheduling meetings, prioritizing appointments, and coordinating logistics for in-person and virtual engagements. Prepare and edit correspondence, reports, presentations, and other essential documents with accuracy and professionalism. Organize and maintain confidential files and records while ensuring compliance with government policies and procedures. Plan and coordinate events, meetings, and travel arrangements for executive staff. Foster strong relationships with stakeholders at various levels, demonstrating a high degree of discretion and integrity. Monitor and follow up on deadlines, ensuring that key projects and tasks are on track. Executive Assistant <p>Are you an experienced <strong>Executive Assistant</strong> looking for a long-term contract opportunity? Robert Half is seeking a highly organized and proactive professional to support senior leadership in a fast-paced environment. This role is based in the <strong>South Fresno area</strong> and offers the chance to work with a dynamic team while making a meaningful impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.</li><li>Manage confidential information and communications with discretion.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Coordinate special projects, events, and operational tasks as needed.</li><li>Assist with expense reporting, budgeting, and procurement processes.</li><li>Maintain organization of office systems, files, and records.</li></ul><p>If you’re a highly motivated <strong>Executive Assistant</strong> with a passion for organization and efficiency, we’d love to hear from you! Apply today to be considered for this exciting opportunity.</p> Executive Assistant <p>Executive Assistant</p><p>RobertHalf is looking to fill an Executive Assistant role for a management team. The Executive Assistant will be in charge of maintaining a wide range of administrative duties. You will have the opportunity to work in a challenging and rewarding environment where hard-work and quick thinking are rewarded. </p><p><br></p><p>Key responsibilities</p><p>Organizing presentations</p><p>Monitor calls</p><p>Produce reports and financial data</p><p>Schedule travel and meeting arrangements</p><p>Educate and run other support staff and customer relations</p><p>Travel Arrangements </p><p>Must have previous experience as an Executive Assistant </p><p>Must be bilingual - English and Spanish</p><p><br></p><p>Client is looking to move forward quickly so please send your resume to: Jacqueline.Mejia@Roberthalf and call me at 786-698-7072 to discuss this role.</p> Executive Assistant Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact ·       Screening calls ·       Making travel and meeting arrangements ·       Preparing reports and financial data ·       Training and supervising other support staff and customer relations Please apply online or through our Robert Half app Executive Assistant <p>We are offering a contract to permanent employment opportunity for an Executive Assistant in the construction/contractor industry, based in Chattanooga, Tennessee. As an Executive Assistant, you will provide critical administrative and organizational support to our senior leadership team, working in a fast-paced environment and managing various tasks with urgency, professionalism, and integrity.</p><p><br></p><p>Responsibilities:</p><p>• Assisting in the coordination of both local and offsite meetings, including conference calls.</p><p>• Handling administrative tasks for assigned executives.</p><p>• Facilitating the organization of team offsites.</p><p>• Developing PowerPoint presentations and ensuring they are printed and bound when necessary.</p><p>• Gathering necessary data and producing report summaries while adhering to strict deadlines.</p><p>• Managing and coordinating both domestic and international travel arrangements and meeting logistics.</p><p>• Ensuring efficient and fluid information flow among staff and leadership.</p><p>• Enhancing team efficiency by standardizing and organizing procedures.</p><p>• Conducting general clerical duties, including calendar management, copying, faxing, filing, preparing FedEx labels, and organizing miscellaneous mailings.</p><p>• Responding professionally to internal and external inquiries and requests.</p><p>• Prioritizing work and maintaining a sense of urgency when responding to requests.</p><p>• Managing supplies as needed by departments.</p><p>• Assisting other members of the Admin Team with projects and events as requested.</p><p>• Preparing expense reports.</p><p><br></p> Executive assistant <p>We are offering a contract employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. This is an immediate start.</p><p>Responsibilities:</p><p>Provide comprehensive administrative assistance to C-level executives</p><p>• Manage and coordinate executive calendars effectively</p><p>• Plan and organize meetings as required</p><p>• Handle correspondence and manage communication channels </p><p>• Prepare and manage expense reports </p><p>• Oversee business and accounting operations</p><p>• Maintain accurate vendor files and records</p><p>• Proficient use of Office Suite for various tasks</p><p>• Support the President in their daily duties and responsibilities</p><p>• Contribute to the nonprofit sector with your skills and experience</p> Executive Assistant <p>We are seeking a highly organized and responsible Executive Assistants for ongoing opportunities. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.</p><p>Responsibilities:</p><ul><li>Manage and maintain the executives’ schedules, appointments, and travel arrangements.</li><li>Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.</li><li>Prepare, analyze, and revise reports and presentations for the executive leadership team.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li>Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>Interact with internal and external executives and assistants to coordinate a variety of executive tasks.</li><li>Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).</li></ul><p><br></p> Executive Assistant <p>We are in search of an Executive Assistant to join our team located in Portland, Oregon. This with a local government organization. As an Executive Assistant, your key responsibility would be handling a variety of administrative tasks, ensuring efficient communication, and maintaining a structured calendar. </p><p><br></p><p>Responsibilities</p><p><br></p><p>• Efficiently manage communication and correspondence, ensuring all information is relayed promptly and accurately.</p><p>• Utilize Cisco Webex Meetings for organizing tasks for the general manager.</p><p>• Manage and maintain an organized calendar, scheduling meetings and appointments as necessary.</p><p>• Handle project management tasks, ensuring all projects are completed within the stipulated time.</p><p>• Coordinate and plan events, ensuring all details are taken care of and the event runs smoothly.</p><p>• Exhibit emotional intelligence in handling interactions and negotiations with various stakeholders.</p><p>• Adapt easily to changing circumstances and make data-driven decisions to benefit the organization.</p> Executive Assistant <p>We are seeking an Executive Assistant to become a part of our team in Oakland, California. Your role will involve managing and coordinating a variety of administrative tasks and projects. This position is a long-term contract employment opportunity in the public health industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately maintain customer credit records and process customer credit applications</p><p>• Handle complex scheduling between various parties, including appointments and meetings</p><p>• Manage and maintain the office calendar, ensuring staff are reminded of important deadlines</p><p>• Supervise communications, which include maintaining contact lists, preparing regular reports, and updating the website</p><p>• Manage the submission and status of contracts, ensuring deliverables are detailed and clear</p><p>• Develop and maintain an electronic filing system for efficient office operations</p><p>• Supervise office policies regarding travel arrangements and expense reports</p><p>• Maintain inventory of office supplies and equipment, including ordering and verifying receipt of supplies</p><p>• Manage annual events calendar, including sending out invitations and organizing event logistics</p><p>• Review and distribute various forms of communication, ensuring detail-oriented presentation</p><p>• Provide support for meetings, including setup and creation of accurate meeting minutes</p><p>• Monitor and track attendance and evaluations of events, creating reports for staff and board review.</p><p><br></p><p>Please apply today if you are interested in the role. </p> Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment.<br><br>Responsibilities:<br><br>• Assisting the Executive VP and VP with day-to-day operations.<br>• Managing travel accommodations and itineraries for executives.<br>• Overseeing the processing of reimbursements for incurred work-related expenses.<br>• Coordinating and planning events as required.<br>• Handling catering requests for office meetings and events.<br>• Ensuring the conference rooms are well-maintained and prepared for meetings.<br>• Managing the procurement of office supplies as needed.<br>• Overseeing building maintenance to ensure a conducive work environment.<br>• Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Executive Assistant <p>An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include-</p><p><br></p><p>Executive Administration:</p><ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul><p><br></p><p>Office Administration:</p><ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul><p>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.</p> Executive Assistant We are in search of an Executive Assistant to join our team in Sacramento, California. In this role, you will act as a critical link between our CEO and other team members, manage various administrative tasks, and contribute to the smooth running of our office. This role offers a short term contract employment opportunity.<br><br>Responsibilities<br>• Provide efficient administrative support to the CEO and other executive staff as necessary, including managing calendars and coordinating meetings.<br>• Act as a liaison by transmitting instructions and assignments between the CEO and others, and follow up on the status of these tasks.<br>• Prepare a variety of documents such as agendas, minutes, reports, and articles with minimal supervision, ensuring their accuracy and professionalism.<br>• Coordinate logistics for board and committee meetings, including arranging meeting spaces, distributing agendas, recording minutes, and providing any other necessary support.<br>• Handle special projects as assigned, ensuring they are completed efficiently and on time.<br>• Collaborate with the administrative office staff to establish and maintain office procedures and policies.<br>• Develop and maintain administrative office systems to support daily operations, including managing paper and electronic files, facilitating communications, and overseeing interdependent work functions.<br>• Perform general administrative duties to ensure smooth office operations, such as operating office equipment and telecommunications devices, and assisting staff with audio/visual equipment setup for meetings and presentations.<br>• Safeguard confidential information by overseeing and controlling confidential matters and documents.<br>• Receive and screen calls and visitors to the administrative offices, prioritize them appropriately, take messages, arrange meetings as needed, and refer to appropriate staff or provide requested information. Executive Assistant We are offering an exciting opportunity in Denver, Colorado for an Executive Assistant. In this role, you will be working in a fast-paced environment where your administrative and project management skills will be put to the test. You will be supporting executive staff and managing various projects, ranging from market analysis to operational setup.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive staff<br>• Manage and execute various projects as assigned<br>• Conduct market analysis such as tracking local hotel presence<br>• Handle operational setup tasks for new ventures<br>• Navigate through licensing procedures and requirements<br>• Ensure efficient and effective customer service<br>• Maintain and manage accurate customer records. Executive Assistant <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>·        Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>·        Maintaining comprehensive and accurate records </p><p>·        Performing minor accounting duties </p><p>·        Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>·        Answering phone calls in a polite and professional manner</p><p>·        Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>·        Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p> Executive Assistant <p>Our client is hiring an Executive Assistant. The role will involve supporting executive-level operations within the organization, focusing on tasks such as calendar management, travel arrangements, and expense handling. </p><p><br></p><p>Responsibilities:</p><p>• Efficiently manage the executive's calendar to ensure smooth daily operations</p><p>• Coordinate travel arrangements and handle expense reports for the executive leadership</p><p>• Assist in the preparation and distribution of meeting minutes</p><p>• Handle correspondence for the executive leadership, ensuring timely and effective communication</p><p>• Utilize office software and document handling tools to maintain and update records</p><p>• Collaborate with various levels within the organization, demonstrating excellent communication skills.</p> Executive Assistant Executive Assistant Position Type: Temporary, with potential for Temp to Hire Pay Range: $27-29/hour Schedule: Monday–Friday, 8:00 AM–5:00 PM or 8:30 AM–5:30 PM (in-office) <br> This position will be 100% ON-SITE <br> Key Responsibilities: Provide high-level administrative support to an "old-school" executive, ensuring their professional needs are met and anticipating their requirements. Manage schedules, appointments, and communications, acting as a gatekeeper and liaison. Handle electronic filing of imaged documents with precision and accuracy. Perform general office duties, including data entry, document preparation, and meeting coordination. Support accounting tasks as needed, leveraging prior experience in accounting or bookkeeping. Utilize the Microsoft Office Suite (Outlook, Teams, Word, Excel) to create documents, manage correspondence, and organize workflows. Maintain confidentiality and exercise discretion with sensitive information. Demonstrate patience, responsiveness, and trustworthiness in daily interactions with the executive and the team. Executive Assistant <p>We are offering an exciting Executive Assistant opportuity with our client in Cleveland, Ohio. The role involves a variety of tasks related to managing schedules, coordinating travel, and supporting multiple individuals. The position is well-suited for individuals who are organized, detail-oriented, tech savvy, and comfortable with managing a variety of tasks simultaneously.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently manage and organize calendars of multiple individuals.</p><p>• Coordinate travel arrangements ensuring smooth and efficient travel experiences.</p><p>• Prepare for meetings, including setting up necessary materials and ensuring all participants are prepared.</p><p>• Provide assistance in executing special projects as needed.</p><p>• Offer general administrative support to streamline operations and ensure efficiency.</p><p>• Handle correspondence effectively and professionally.</p><p>• Participate in executive meetings and contribute to discussions.</p><p>• Use technology to improve processes and develop efficiencies. </p><p>• Report expenses accurately and promptly.</p> Executive Assistant <p>We are in the search for an Executive Assistant to join our client's team situated in Carmel, Indiana. This role involves managing high-level administrative tasks for the executive team members. The successful candidate will be adept at schedule management, communication, and providing support to both direct and indirect business partners. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Serve as a liaison to the Board of Directors and senior management teams, prioritizing incoming requests from external customers and making decisions based on their importance.</p><p>• Independently manage communications, including reading, evaluating, responding, forwarding, or deleting as appropriate.</p><p>• Prepare presentations from concepts provided in either written or verbal form using suitable software packages.</p><p>• Handle special projects, initiatives, or responsibilities as assigned by business partners.</p><p>• Maintain a response time within 24 hours, providing clear communication such as acknowledging receipt of requests or confirming completion.</p><p>• Act as the main contact person in the area to build relationships and minimize disruptions for direct and indirect business partners.</p><p>• Manage the availability of business partners for proposed activities, meetings, events, etc., proactively identifying and resolving scheduling conflicts.</p><p>• Organize business partner's time and ensure they are adequately prepared for each day's activities.</p><p>• Coordinate travel details including hotel, ground/air transportation, meeting sites, participants, and itinerary for business partners.</p><p>• Handle email responses and requests for scheduling as needed by the team in an efficient and timely manner.</p> Executive Assistant <p>We are seeking a highly organized and responsible Executive Assistant for ongoing opportunities. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.</p><p>Responsibilities:</p><ul><li>Manage and maintain the executives’ schedules, appointments, and travel arrangements.</li><li>Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.</li><li>Prepare, analyze, and revise reports and presentations for the executive leadership team.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li>Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>Interact with internal and external executives and assistants to coordinate a variety of executive tasks.</li><li>Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).</li></ul><p><br></p> Executive Assistant <p>We are seeking a skilled Executive Assistant to join our team in the manufacturing industry located in Cincinnati, Ohio. This role offers a contract to permanent employment opportunity. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to executive officers, manage confidential information, coordinate meetings, and handle various business-related tasks. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide administrative support to executive officers, demonstrating discretion in handling confidential information and prioritizing calls and correspondence.</p><p>• Manage executive calendars, coordinating essential meetings, appointments, and travel plans.</p><p>• Communicate effectively with other departments on behalf of CEO and Officers.</p><p>• Assist in the preparation and editing of reports, communications, presentations, and other documents.</p><p>• Process expense reports as requested by Officers.</p><p>• Assist with facilities issues and service center mailroom needs.</p><p>• Maintain up-to-date files on patents and trademark renewals.</p><p>• Coordinate company-wide quarterly meetings, including arranging refreshments and presentations.</p><p>• Assist other department managers with organizing and setting up meetings.</p><p>• Handle the distribution of required Company mailings to employees for 401(K) Plan and Pension Plan and other required mailings.</p><p><br></p> Executive Assistant <p>We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage and organize executive schedules to ensure optimal use of time</p><p>• Handle administrative tasks to ensure smooth operation of the team</p><p>• Proactively anticipate the needs of the executive and make necessary arrangements</p><p>• Run errands including but not limited to picking up breakfast and lunch</p><p>• Provide high-level support to high net worth executives</p><p>• Maintain discretion and confidentiality in relationships with all board members</p><p>• Organize travel arrangements and itineraries with attention to detail and accuracy</p><p>• Perform other duties as assigned to support the executive</p><p>• Act as a point of contact among executives, employees, clients and other external partners</p><p>• Manage information flow in a timely and accurate manner</p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p> Executive Assistant <p>We are currently seeking an Executive Assistant to support the Vice President of Human Resources at a well-known university. Our ideal candidate will have a passion for creating efficient processes, be incredibly organized, enjoy juggling a variety of tasks, and excel at managing relationships at every level of an organization. </p><p><br></p><p>Job Responsibilities:</p><ol><li>Provide administrative support to the VP of HR, including maintaining calendars, scheduling meetings, arranging travel, processing expense reports, etc.</li><li>Prepare materials for meetings and presentations, including gathering necessary information and putting together packets</li><li>Coordinate logistics for departmental meetings, retreats, workshops, and other events</li><li>Assisting with budgeting, purchase orders, and expense reporting</li><li>Serve as a point of contact for staff and other departments within the university</li><li>Help manage HR projects, ensuring they stay on track and are completed by the due dates</li><li>Assist with other tasks as assigned by the VP of HR</li></ol><p><br></p> Executive Assistant <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>·        Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>·        Maintaining comprehensive and accurate records </p><p>·        Performing minor accounting duties </p><p>·        Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>·        Answering phone calls in a polite and professional manner</p><p>·        Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>·        Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p> Executive Assistant <p>Robert Half's client is in search of a dedicated Executive Assistant to join our team in the Behavioral Health industry, located in Walnut Creek, CA. As an Executive Assistant, you will be tasked with providing comprehensive support to the CEO, facilitating interdepartmental collaboration, and spearheading special projects. This position can be remote or hybrid, but the selected candidate must be willing to work 8AM-5PM PST hours.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Enable optimization of CEO's time by managing their calendar, scheduling, and communications.</p><p>• Prioritize incoming information and requests to ensure focus is maintained on critical tasks.</p><p>• Ensure efficient meeting of deadlines by organizing and prioritizing correspondences and follow-ups.</p><p>• Handle sensitive matters with utmost confidentiality, professionalism, and discretion.</p><p>• Act as the primary contact point for the executive, managing access and filtering requests to enhance workflow.</p><p>• Anticipate the executive's needs proactively and address potential obstacles.</p><p>• Foster effective communication and partnerships between departments and teams to align on priorities and timelines.</p><p>• Coordinate with internal and external stakeholders to support strategic initiatives.</p><p>• Lead, plan, and execute special projects assigned by the executive, including identifying objectives, establishing timelines, and managing resources.</p><p>• Provide regular updates and recommendations to the executive throughout project execution.</p><p>• Identify opportunities for process improvement within the organization and implement streamlined processes to enhance productivity and effectiveness.</p><p><br></p><p>If you are interested in this Executive Assistant position, please submit your resume today!A</p> Executive Assistant <p>We pride ourselves on our commitment to excellence, teamwork, and fostering a positive work environment. As we continue to grow and expand our operations, we are seeking a highly skilled and organized Executive Assistant to support our executive team. The Executive Assistant will be responsible for providing comprehensive administrative support to our executive team, including the CEO, CFO, and other senior leaders. This role requires a proactive and detail-oriented individual who can effectively manage calendars, coordinate meetings, handle confidential information, and anticipate the needs of the executives. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and organizational skills.</p><p> </p><p>Key Responsibilities:</p><ul><li>Manage and maintain executives' calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate and prepare materials for meetings, including agendas, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.</li><li>Prepare and edit correspondence, reports, and other documents on behalf of the executives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Anticipate the needs of the executives and proactively address administrative tasks to support their efficiency and productivity.</li><li>Assist with special projects and initiatives as assigned by the executives.</li><li>Provide administrative support to other members of the leadership team as needed.</li></ul>