Purchase Ledger

What is a purchase ledger?

Purchase ledger responsibilities involve the practical duties of business bookkeeping. They process purchase orders, invoices and expenses, assist with cash management and bank reconciliation as part of the finance team. Accuracy and attention to detail are key for professionals in this role.

Purchase ledger job description and responsibilities

Professionals in this role are tasked with maintaining the company purchase ledger. The following duties are typically included in a purchase ledger clerk job description:

Logging, maintaining and filing invoices

Payment authorisation

Payment processing

Posting and monitoring petty cash

Investigating purchase ledger queries

Creating company reports

Liaising with suppliers

Maintaining the accuracy of vendor details

Processing personal and company expenses

Assisting with queries and reporting

Purchase ledger qualifications, skills and experience

Purchase ledger professionals don’t necessarily need a degree to qualify for the job, but experience with data input, accounts payable and administration is desirable. Employers may also be looking for evidence of specialist accountancy qualifications, like AAT.

The following skills are also beneficial for securing top roles:

Impeccable accuracy

Knowledge of accounting software

Excellent time-keeping

Ability to build good working relationships

Good attention to detail

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Shipping Functions

Office Functions

Materials Handling

Inventory Management

Customer Service

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