Thinking about leaving your job? Whether you're leaving to pursue new career progression opportunities or just need a fresh start, writing a resignation letter can feel like a big step.
But don't worry - it’s easier than it sounds. In this guide, we’ll walk you through how to write your notice to quit, and include several resignation letter templates to suit your situation.
How to write a UK based resignation letter
Here’s what a good resignation letter should include:
Your name and position
The date you’re handing in the letter
A clear statement that you're resigning
Your notice period and final working date
A brief thank-you (optional but encouraged)
A professional sign-off
You don’t need to overthink it. Short and polite is best.
Resignation letter templates and formats for every situation
There isn’t one perfect format for a letter of resignation, but depending on your tone and reason for leaving, you can tweak it. Here are a few resignation letter templates you can use.
1. The classic and professional resignation letter template
Perfect if you're staying on good terms and want to keep it formal:
[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Date]
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my role as [Your Position] at [Company Name], effective [Last Working Date, usually after notice period].
I’ve appreciated the opportunity to work here and have learnt a great deal. Thank you for your support during my time with the company.
Please let me know how I can help with the transition.
Yours sincerely,
[Your Name]
2. Short and simple resignation letter template
Ideal for part-time roles, temporary jobs, or if you’re moving on quickly:
Hi [Manager’s Name],
I’m writing to let you know I’m resigning from my position as [Your Position] at [Company Name], with my last working day being [Date].
Thank you for the experience and support. I wish you all the best.
Kind regards,
[Your Name]
Read more: How to write a resignation letter
3. Friendly and grateful resignation letter template
Use this if you genuinely enjoyed your job and want to leave on a warm note:
Dear [Manager’s Name],
After much thought, I’ve decided to resign from my position as [Your Position] at [Company Name], with my last day being [Date].
I’ve had a fantastic experience and really value everything I’ve learned. Thank you for your guidance and encouragement — it’s helped me grow professionally.
I’m happy to assist with the handover process to make the transition as smooth as possible.
Wishing you and the team all the best for the future.
Warm regards,
[Your Name]
4. Moving on for career progression
A great option if you’re leaving to grow professionally:
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name], effective [Date].
This wasn’t an easy decision, but I’ve been offered a new opportunity that supports my long-term career progression goals.
Thank you for the support and opportunities you’ve provided. I’m grateful for everything I’ve learned during my time here.
Kind regards,
[Your Name]
Read more: Should I accept a counteroffer from my current employer?
5. Resignation letter template for personal reasons
A polite and respectful option if you’re stepping away for personal or family matters, without going into too much detail:
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], with my final working day being [Date], in line with my notice period.
This decision was not made lightly, but due to personal circumstances, I believe it is the right time to move on. I’m grateful for the support and experience I’ve gained during my time here.
Please let me know how I can help with a smooth transition.
Kind regards,
[Your Name]
Tips before you hit send
Always give the correct notice period (check your contract)
Keep a copy of your letter for your records
Hand it in personally or via email if remote
Don’t burn bridges — you never know who you’ll work with again
Figuring out how to write a resignation letter doesn’t have to be stressful. Whether you’re looking to move into a new role, take a break, or explore something totally different, using the right resignation letter format helps you leave gracefully.
Read more: How to resign from your job
Frequently asked questions
How do I write a resignation letter in the UK?
Start with a clear statement of resignation, include your last working day, thank your employer, and keep it polite.
What is the best resignation letter template?
The best one depends on your situation. Try the short and simple version if it’s a casual role, or the professional one if you want to keep it formal.
Do I need to give a reason in my resignation letter?
No, it’s not required. You can keep it general or just say you're moving on. If you want to mention career progression, that's totally fine too.
Should I tell HR or my boss first?
It’s generally best to speak to your line manager before approaching HR. Once your manager is informed, you can follow up with HR to take care of the formalities.
Can I resign by email?
Yes, you can resign by email, particularly if you’re working remotely or can’t speak in person. That said, it’s considered more courteous and professional to have a conversation with your manager first.
What if I don't serve notice?
Failing to work your notice period may be a breach of contract, this could affect your final salary, any outstanding holiday pay, or references. If you’re unable to serve your full notice, it’s worth having an open conversation with your employer.
How much notice should I give?
Every company policy is different, your employment contract should state how much notice you're required to give, but many roles require at least two to four weeks' notice. Even if your contract doesn't specify, it's good practice to give as much notice as you reasonably can.
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