;

14 results for Payroll Administrator in Toronto, ON

Relevance

Date Posted

Create a Job Alert

Email me about new Payroll Administrator jobs in Toronto, ON

Are you sure you want to pass on this job?

We are offering an exciting opportunity for a Payroll Administrator in Toronto, Ontario. This individual will be a member of the Payroll Team and will be responsible for the full-cycle of payroll services.

This includes ensuring that the payroll process is accurate, efficient, and compliant with all relevant laws and regulations. They will also provide timely and accurate financial information and responsible for the benefits and pension administration.

Responsibilities:

Process timely and accurate biweekly payroll using ADP WFN, ensuring compliance with all applicable tax laws and legislations and in accordance with policies and procedures
Ensure all payroll related payments, tax remittances and filings, and government reporting are completed accurately and on time
Ensure staff receive their year-end tax documents (e.g. T4s, W2s) by the deadline
Prepare and ensure timely and accurate remittance of retirement contributions
Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled
Support with external financial audits
First point of contact for all employee inquiries related to payroll
Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders
Look for innovative ways to improve the payroll cycle, including identifying and implementing ways to automate existing manual processe

2+ years of payroll experience
Minimum of 2 Year Community College Diploma in Accounting preferred
Canadian Payroll Association membership an asset
Strong understanding of payroll-related statutory regulations
Strong data entry skills, with attention to both speed and accuracy
Excellent computer skills, particularly in the use of spreadsheet software
Effective oral and written communication skills
Strong customer service orientation
Team player, able to function effectively within a small team
Knowledge of ADP payroll system an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

14 results for Payroll Administrator in Toronto, ON

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator in Toronto, Ontario. This individual will be a member of the Payroll Team and will be responsible for the full-cycle of payroll services.This includes ensuring that the payroll process is accurate, efficient, and compliant with all relevant laws and regulations. They will also provide timely and accurate financial information and responsible for the benefits and pension administration. Responsibilities:<ul><li>Process timely and accurate biweekly payroll using ADP WFN, ensuring compliance with all applicable tax laws and legislations and in accordance with policies and procedures</li><li>Ensure all payroll related payments, tax remittances and filings, and government reporting are completed accurately and on time</li><li>Ensure staff receive their year-end tax documents (e.g. T4s, W2s) by the deadline</li><li>Prepare and ensure timely and accurate remittance of retirement contributions</li><li>Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled</li><li>Support with external financial audits</li><li>First point of contact for all employee inquiries related to payroll</li><li>Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders</li><li>Look for innovative ways to improve the payroll cycle, including identifying and implementing ways to automate existing manual processe</li></ul>

HR Payroll Specialist Job Posting: Payroll System Integration SpecialistLocation: Toronto, Ontario, CanadaContract Duration: 6 months+Work Model: 2 days in office. 3 days work from home. About the Role: Robert Half Canada is seeking a skilled Payroll System Integration Specialist to lead a critical project involving the digitalization and integration of payroll systems. This role will focus on running the RFP process, assessing areas for improvement in the current payroll system, and potentially bringing in a new payroll vendor. Key Responsibilities:<ul><li>Lead the RFP process to identify and select a new payroll vendor.</li><li>Assess and identify areas for improvement in the current payroll system.</li><li>Oversee the digitalization and integration of payroll systems.</li><li>Collaborate with internal teams to address staffing challenges and ensure smooth payroll operations.</li><li>Work closely with internal teams to identify payroll processing bottlenecks and identify opportunities for improvement.</li><li>Coordinate with potential vendors such as Workday, Ceridian, and ADP to evaluate their offerings.</li><li>Investigate and resolve issues related to SLA performance and account management with the existing payroll provider.</li></ul>

Payroll Lead We are looking for an experienced Payroll Specialist to join our team in Toronto, Ontario. In this Contract-to-continuing role, you will play a pivotal part in overseeing payroll operations, ensuring accuracy, compliance, and efficiency in all payroll-related processes. This position offers the opportunity to manage system configurations, conduct audits, and contribute to strategic planning for payroll enhancements. Responsibilities: • Process bi-weekly payroll activities with accuracy, including special payments such as terminations, government retention programs, and off-cycle payments. • Ensure timely and precise completion of Record of Employment (ROE) forms. • Audit payroll reports to maintain data integrity, including hours worked, approvals, salary adjustments, and employee transfers. • Conduct regular reviews of payroll setups and workflows, recommending improvements to enhance efficiency and compliance. • Act as the subject matter expert for payroll system configurations, features, and enhancements. • Collaborate with the Finance team to address payroll-related tasks, including general ledger reconciliations, government reporting, and budgeting requirements. • Develop and test new system codes to improve automation and resolve coding discrepancies effectively. • Prepare for annual audits, liaising with external auditors and providing necessary documentation. • Lead year-end payroll functions, including balancing T4s, T4As, T2200s, and pension data reporting. • Provide training and guidance to managers on payroll system features and compliance with legislation.

Payroll Specialist We are looking for an experienced Payroll Specialist to join our team on a contract basis in Toronto, Ontario. In this role, you will oversee payroll operations for approximately 200 employees, including 100 seasonal staff, ensuring accuracy and compliance with Canadian payroll regulations. This position involves handling payroll for both salaried and hourly staff, offering an opportunity to leverage your expertise in full-cycle payroll management. Responsibilities: • Process payroll efficiently for salaried and hourly employees, ensuring timely and accurate payment. • Manage payroll for seasonal hires, including onboarding and offboarding processes. • Ensure compliance with local payroll taxes and regulations across all payroll activities. • Reconcile payroll accounts and resolve discrepancies promptly. • Handle special payroll deductions and adjustments as required. • Utilize accounting software systems, including ADP Workforce Now, to manage payroll operations. • Provide mentorship and training to staff to enhance payroll knowledge and skills. • Collaborate with internal teams to address payroll-related inquiries and issues. • Prepare and review payroll reports for management and auditing purposes. • Implement best practices to improve payroll processes and efficiency.

Payroll Specialist We are looking for an experienced Payroll Specialist to join our team in Mississauga, Ontario, on a contract basis. In this role, you will oversee payroll operations for a workforce of 500-600 employees across five provinces, ensuring accuracy and compliance with Canadian payroll regulations. This position requires a detail-oriented individual with strong analytical skills and the ability to work independently when needed. Responsibilities: • Process weekly and biweekly payroll for a multi-provincial workforce of 500-600 employees. • Accurately input employee hours and other payroll data into the payroll system. • Collaborate with the Payroll Manager to ensure seamless payroll operations, stepping in to manage tasks independently during absences. • Maintain compliance with Canadian payroll laws, regulations, and company policies. • Handle benefit and deduction calculations, ensuring accuracy and timely processing. • Reconcile payroll accounts and resolve discrepancies in a timely manner. • Utilize ADP Workforce Now to execute full-cycle payroll processes. • Provide support for year-end payroll activities, including tax forms and reporting. • Address employee inquiries related to payroll and benefits promptly and effectively.

HR Specialist We are looking for an experienced HR Specialist to join our consultancy team in Toronto, Ontario. This is a long-term contract position that offers an opportunity to work directly with employees, manage recruitment efforts, and oversee key HR functions. The ideal candidate will bring a strong understanding of HR processes and tools to support the organization’s goals effectively. Responsibilities: • Provide direct support to employees on HR-related matters, including leave of absence management and employee relations. • Draft and distribute memos and other communications to ensure clarity and compliance across the organization. • Coordinate recruitment activities, including attending university fairs, interviewing interns, and managing candidate pipelines. • Oversee benefits administration and address inquiries related to benefit programs. • Utilize HR systems such as ADP Workforce Now and Ceridian to manage employee data and payroll functions effectively. • Ensure compliance with company policies and applicable regulations through regular audits and reviews. • Foster strong communication channels within the organization to support employee engagement and satisfaction. • Collaborate with teams to implement and optimize HR tools, including ATS and CRM systems. • Develop strategies to improve HR processes and contribute to organizational success. • Monitor and address workplace concerns to maintain a positive and productive environment.

Manager Accounting We are offering a 12-mon contract employment opportunity for a Manager Accounting in Toronto, Ontario. This role is pivotal in leading accounting functions and providing strategic oversight of financial operations. The successful candidate will manage full-cycle accounting functions, support financial planning processes, and ensure compliance with relevant financial regulations and standards. This roles offers flexibility of working primarily remotely with 1 day in the downtown office in Toronto. Responsibilities: • Lead the accounting team, managing workloads and providing development opportunities.• Oversee a range of full-cycle accounting functions, including AP/AR, payroll, budgeting, cash management, and financial reporting.• Manage the annual operational and financial planning processes, aligning with strategic priorities.• Review, update, and implement accounting policies and process improvements.• Ensure accurate and timely financial reporting.• Act as a primary contact for external auditors, managing audit processes effectively.• Support strategic decision-making with insightful reporting and recommendations.• Ensure adherence to relevant financial regulations and standards.• Drive organizational improvement through the adoption of new technologies and efficiency initiatives.

Accounting Manager About the Role:We are seeking an experienced and detail-oriented Accounting Manager to join our client's small but dynamic team. This is a hands-on role that functions more like an accounting administrator or senior bookkeeper. Reporting directly to the Controller, you will be responsible for the day-to-day accounting functions, including full-cycle bookkeeping, payroll processing, and assisting with month-end close. You’ll also play a supporting role in HR and office administration tasks. Key Responsibilities:<ul><li>Own the full accounts payable cycle, including invoice entry, payment runs, and vendor communication</li><li>Assist with month-end close and preparation of financial statements</li><li>Maintain general ledger and reconcile key accounts</li><li>Process bi-weekly payroll and ensure compliance with employment standards</li><li>Manage employee expense reports and credit card reconciliations</li><li>Ensure compliance with HST/GST and other government filings</li><li>Support HR functions such as onboarding paperwork and benefits administration</li><li>Maintain organized financial records and support audits as needed</li><li>Collaborate with the Controller to improve processes and ensure financial accuracy</li></ul>

Accounts Receivable Specialist We are seeking an organized and detail-oriented Accounts Receivable Specialist to join a growing construction company. This role is essential to maintaining the company’s cash flow by managing customer relationships, overseeing invoicing, ensuring timely payments, and handling collections activities. The ideal candidate will bring a proactive approach, strong communication skills, and an understanding of the unique challenges within the construction industry. <ul><li>Maintain and reconcile accounts receivable sub-ledger to ensure accuracy.</li><li>Monitor aging reports and follow up on overdue accounts to maintain timely payment cycles.</li><li>Foster excellent customer relationships by addressing billing inquiries and resolving discrepancies swiftly.</li><li>Collaborate with internal teams, including project managers and accountants, to ensure all documentation aligns with contract expectations.</li><li>Develop and execute collection strategies to reduce DSO </li><li>Contact customers regarding overdue invoices, document all communication, and escalate unresolved issues as needed.</li><li>Analyze and report on delinquent accounts, identifying potential risks and recommending solutions.</li><li>Work with project managers to confirm payment terms align with contract terms and project progress </li><li>Prepare regular accounts receivable and collections dashboards for leadership review.</li></ul>

Executive Assistant On behalf of our client, we are looking for a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior leadership. This is a Contract position based in Toronto, Ontario, requiring excellent communication skills and attention to detail. The ideal candidate will excel in managing schedules, coordinating meetings, and handling confidential information with discretion. Responsibilities:• Manage and maintain executive calendars, ensuring efficient scheduling of meetings, appointments, and events.• Coordinate and organize conference calls and virtual meetings using platforms such as Cisco Webex.• Prepare and edit correspondence, reports, and presentations with a high level of accuracy.• Handle travel arrangements, including booking flights, accommodations, and processing expense reports through systems like Concur.• Oversee timekeeping and payroll processes using tools such as Kronos and About Time.• Act as the primary point of contact for internal and external communications, ensuring timely and attentive responses.• Maintain and update CRM systems to ensure accurate and up-to-date records.• Assist with financial services tasks, including budget tracking and invoice processing.• Provide support during team meetings by preparing agendas, taking minutes, and following up on action items.• Ensure confidentiality and a high level of attention to detail in all interactions and tasks.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this long-term contract position, you will oversee the accurate processing of invoices, payments, and payroll while maintaining compliance with company policies and relevant regulations. This role offers an excellent opportunity to contribute to the financial operations of a dynamic organization. Responsibilities: • Review and verify invoices for accuracy, ensuring alignment with receipts, purchase orders, and company policies. • Enter and maintain invoice data in the accounting system with precision and timeliness. • Route invoices to the appropriate departments for approval and follow up on pending authorizations. • Prepare payment batches, including checks, wire transfers, and electronic transfers, ensuring all approvals are in place. • Reconcile accounts payable transactions with bank statements and resolve discrepancies. • Assist with payroll calculations for board members, ensuring compliance with labor laws and company policies. • Maintain and organize payroll records, SSRs, and other related documentation for easy access during audits. • Support auditors by providing necessary documentation for invoice and payment validation processes. • Investigate and resolve issues related to invoice discrepancies or employee expense submissions. • Submit journal entries for corporate credit card transactions and ensure proper record-keeping.

AP/AR Clerk Position OverviewWe are seeking a highly organized and detail-oriented Accounts Receivable (AR)/ Accounts Payable (AP) Clerk for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you! Key Responsibilities Accounts Receivable (AR):<ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul>Accounts Payable (AP):<ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul>

Accounts Receivable Clerk We are looking for an experienced Accounts Receivable Clerk to join our team on a contract basis, fully on-site role in Milton, Ontario. In this role, you will handle a variety of financial and administrative responsibilities, ensuring accuracy and efficiency in all tasks. This is an excellent opportunity to bring your expertise to a dynamic work environment. Responsibilities:• Prepare and compile payment packages, verifying their accuracy and completeness before submission.• Process accounts receivable cash and assist with cash application activities.• Address customer inquiries by providing requested copies of invoices and account statements, without engaging in collections.• Reconcile branch cash, including credit card reports, and ensure all discrepancies are resolved.• Maintain and follow manual processes and established standard operating procedures (SOPs).• Provide administrative support to the finance team, contributing to the overall efficiency of the department.• Ensure accurate and timely handling of email correspondence related to accounts receivable inquiries.

Accounting Clerk We are looking for a detail-oriented Accounting Clerk to join our team in Mississauga, Ontario. This is a Contract-to-permanent position, offering an excellent opportunity to grow within the organization. In this role, you will play a key part in managing financial transactions, ensuring accuracy, and supporting various accounting processes. Responsibilities: • Perform account reconciliations to ensure financial records are accurate and up-to-date. • Handle accounts payable tasks, including invoice processing and payment coordination. • Assist with month-end activities, including preparing financial reports and closing procedures. • Support accounts receivable functions, such as billing and collections follow-up. • Collaborate with collections associates to address outstanding accounts. • Maintain accurate data entry for financial transactions and documentation. • Utilize Microsoft Excel for data analysis and reporting purposes. • Work within ERP systems to manage and track accounting processes.