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24 results for Payroll Administrator in Toronto, ON

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We are looking for an experienced Payroll Administrator to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will play a key part in managing payroll operations, ensuring accurate and timely processing of employee payroll, and maintaining compliance with all relevant regulations. This position offers an opportunity to showcase your expertise in payroll systems and contribute to a dynamic work environment.

Responsibilities:
• Maintain and update employee records, including timesheets, overtime, and leave balances, to ensure accurate payroll calculations.
• Process and verify employee earnings, deductions, and benefits, ensuring compliance with statutory requirements and company policies.
• Prepare and distribute payroll payments, including regular wages, bonuses, vacation pay, and other special payments.
• Complete and process forms related to employee benefits, such as pension plans, insurance, and leave administration.
• Generate and verify payroll reports, including year-end tax statements, Records of Employment, and other required documentation.
• Investigate and resolve any payroll discrepancies or issues in a timely manner.
• Provide employees and management with accurate information on payroll matters and related inquiries.
• Ensure compliance with multi-provincial payroll regulations and tax laws.
• Collaborate with other departments to improve payroll processes and maintain data accuracy.

• A minimum of 3-5 years of experience in a payroll administration role.
• Designation with the National Payroll Institute (or equivalent) is an asset.
• Proficiency in payroll systems such as ADP Workforce Now, Ceridian, or similar software.
• Demonstrated experience with full-cycle payroll processing, including onboarding and terminations.
• Familiarity with multi-provincial payroll and applicable tax regulations.
• Advanced knowledge of Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills, with the ability to work effectively as part of a team.
• High attention to detail and excellent problem-solving abilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.3195. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

24 results for Payroll Administrator in Toronto, ON

Payroll Administrator

Toronto, ON
onsite
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an experienced Payroll Administrator to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will play a key part in managing payroll operations, ensuring accurate and timely processing of employee payroll, and maintaining compliance with all relevant regulations. This position offers an opportunity to showcase your expertise in payroll systems and contribute to a dynamic work environment. Responsibilities: • Maintain and update employee records, including timesheets, overtime, and leave balances, to ensure accurate payroll calculations. • Process and verify employee earnings, deductions, and benefits, ensuring compliance with statutory requirements and company policies. • Prepare and distribute payroll payments, including regular wages, bonuses, vacation pay, and other special payments. • Complete and process forms related to employee benefits, such as pension plans, insurance, and leave administration. • Generate and verify payroll reports, including year-end tax statements, Records of Employment, and other required documentation. • Investigate and resolve any payroll discrepancies or issues in a timely manner. • Provide employees and management with accurate information on payroll matters and related inquiries. • Ensure compliance with multi-provincial payroll regulations and tax laws. • Collaborate with other departments to improve payroll processes and maintain data accuracy.
2025-05-27T14:18:47Z

Payroll Administrator

North York, ON
onsite
Contract / Temporary to Hire
33.00 - 38.00 CAD / Hourly
Payroll Specialist We are looking for an experienced Payroll Specialist to join our team in North York, Ontario. In this Contract-to-Permanent position, you will play a crucial role as SME in processing unionized payroll in the construction industry. This is an excellent opportunity for a detail-oriented individual with a strong background in payroll systems and accounting software. Responsibilities:• Process employee payroll accurately and on time, ensuring compliance with federal and provincial regulations.• Manage and maintain payroll systems within large ERP software such as SAP, Jonas and Sage 300, ensuring data integrity.• Prepare and distribute detailed payroll reports using tools like Crystal Reports.• Collaborate with HR and accounting teams to coordinate benefits administration, including RRSP and 401(k) plans.• Audit payroll data to identify and resolve discrepancies, ensuring accurate record-keeping.• Handle year-end payroll activities, including T4 and ROE preparation.• Assist in implementing and improving payroll processes and systems to enhance efficiency.• Provide support for employee inquiries regarding payroll and benefits.• Maintain confidentiality of payroll information and adhere to company policies.• Ensure compliance with tax reporting and remittance deadlines.
2025-05-28T12:24:05Z

Payroll Administrator

Burlington, ON
onsite
Temporary
32.00 - 34.00 CAD / Hourly
We are looking for a skilled Payroll Administrator to join our team in Burlington, Ontario, on a contract basis. In this role, you will manage payroll processes, employee benefits administration, and ensure compliance with all relevant legislation and company policies. This is an excellent opportunity to contribute your expertise in payroll and benefits while working collaboratively with Finance teams. Responsibilities:• Process bi-weekly payroll for salaried, hourly, and contract employees, ensuring accuracy and adherence to deadlines.• Maintain payroll records and documentation with a focus on data integrity and confidentiality.• Oversee employee benefits programs, including enrollments, terminations, and updates, while ensuring compliance with policies and regulations.• Address payroll and benefits-related inquiries, providing clear explanations on deductions, entitlements, and policies.• Collaborate with HR and Finance teams to reconcile payroll data and generate reports to support decision-making.• Ensure adherence to employment standards, tax regulations, and collective agreements in all payroll activities.• Conduct regular audits of payroll and benefits data to identify and resolve discrepancies.• Stay informed about changes in payroll and benefits legislation, advising management on necessary updates.• Coordinate with third-party vendors to ensure efficient payroll and benefits processing, resolving any issues promptly.
2025-05-21T14:44:20Z

Payroll Administrator

Toronto, ON
onsite
Permanent
50000.00 - 60000.00 CAD / Yearly
We are offering an exciting opportunity for a Payroll Administrator in Toronto, Ontario. This individual will be a member of the Payroll Team and will be responsible for the full-cycle of payroll services.This includes ensuring that the payroll process is accurate, efficient, and compliant with all relevant laws and regulations. They will also provide timely and accurate financial information and responsible for the benefits and pension administration. Responsibilities:<ul><li>Process timely and accurate biweekly payroll using ADP WFN, ensuring compliance with all applicable tax laws and legislations and in accordance with policies and procedures</li><li>Ensure all payroll related payments, tax remittances and filings, and government reporting are completed accurately and on time</li><li>Ensure staff receive their year-end tax documents (e.g. T4s, W2s) by the deadline</li><li>Prepare and ensure timely and accurate remittance of retirement contributions</li><li>Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled</li><li>Support with external financial audits</li><li>First point of contact for all employee inquiries related to payroll</li><li>Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders</li><li>Look for innovative ways to improve the payroll cycle, including identifying and implementing ways to automate existing manual processe</li></ul>
2025-05-09T13:13:47Z

Payroll Administrator

Mississauga, ON
onsite
Temporary
- CAD / Hourly
Our client, a leader in their industry, is seeking an experienced Payroll Administrator for an 8-month contract to manage full-cycle Canadian payroll operations in a fast-paced, non-union environment. This is a hybrid role based in Mississauga.This position is ideal for someone with stand-alone payroll experience, managing between 1,100 to 1,400 employees (both hourly and salaried) across multiple provinces, including Quebec. The role requires strong knowledge of provincial taxation, wage code structures, and payroll compliance. Candidates must hold active certification with the National Payroll Institute (formerly Canadian Payroll Association). The contract comes with great perks, including free parking and access to an on-site gym. Key Responsibilities:<ul><li>Process full-cycle payroll for salaried and hourly employees across Canada, including Quebec</li><li>Apply and manage wage codes and ensure compliance with provincial and federal tax regulations</li><li>Post payroll-related journal entries and manage third-party remittances</li><li>Issue Records of Employment (ROEs) in accordance with Service Canada guidelines</li><li>Oversee employee receivables and prepare net repayment calculations</li><li>Provide Finance with accurate and timely monthly payroll reports</li><li>Coordinate payroll funding with Treasury, including wire transfers and payroll tax submissions</li><li>Prepare, reconcile, and distribute employee tax forms (T4, T2200, T4A, RL1)</li><li>File year-end tax returns with CRA, Workers’ Compensation boards, and provincial health authorities</li><li>Ensure all payroll year-end reporting and filing activities are completed accurately and on time</li><li>Stay up to date on payroll legislation through active engagement with the National Payroll Institute</li><li>Participate in payroll system testing, upgrades, and year-end processing activities</li><li>Develop, update, and maintain payroll standard operating procedures (SOPs)</li><li>Create and manage wage types and system updates to reflect tax and compliance requirements</li><li>Respond to employee inquiries related to payroll and time management</li><li>Lead or contribute to payroll process improvement initiatives and special projects</li></ul>
2025-05-27T02:33:42Z

Payroll and Benefits Administrator

Woodbridge, ON
onsite
Permanent
75000.00 - 85000.00 CAD / Yearly
We are seeking a detail-oriented and highly organized Payroll and Benefits Administrator to join our team. This critical role is responsible for managing the full-cycle payroll process for over 300 hourly and salaried employees, ensuring compliance, accuracy, and timely delivery. In addition to payroll responsibilities, the position oversees benefit administration. The ideal candidate will have experience using ADP Workforce Now (WFN) and ADP time and attendance systems, along with strong communication skills. Key Responsibilities:<ul><li>Manage full-cycle payroll processing for 300+ hourly and salaried employees, ensuring accuracy, timeliness, and compliance.</li><li>Handle payroll-related year-end functions, including Issuance of T4's, EHT reconciliations, WSIB reconciliations.</li><li>Upload payroll journal entries </li><li>Ensure payroll records are maintained in compliance with legal and company standards.</li><li>Enter and manage employee changes, including new hires, terminations, and updates.</li><li>Prepare and issue Records of Employment (ROEs) promptly and accurately.</li><li>Coordinate and administer employee benefits programs, including enrollments, changes, and terminations.</li><li>Act as a point of contact to answer employee questions regarding benefits packages.</li><li>Monitor and enhance payroll and benefits processes to improve efficiency and ensure adherence to federal, provincial, and company regulations.</li><li>Stay updated on payroll-related legislation and trends to ensure compliance.</li><li>Partner with HR and finance teams to facilitate smooth payroll and benefit processes.</li><li>Communicate effectively with employees and stakeholders regarding payroll and benefits matters.</li></ul>
2025-05-26T21:53:55Z

Payroll Specialist

Toronto, ON
onsite
Contract / Temporary to Hire
25.00 - 35.00 CAD / Hourly
Part-time (3 days/week) Payroll Specialist Contract Opportunity! We are looking for a skilled Payroll Specialist to join our team in Toronto, Ontario. This role offers a unique opportunity for growth as it is a Contract to permanent position. The ideal candidate will bring expertise in Canadian payroll processes and demonstrate a keen ability to manage payroll functions with accuracy and efficiency. Responsibilities:• Process payroll for a workforce of 50-55 permanent and part-time employees, ensuring compliance with Canadian regulations.• Set up payroll details for new employees, including accurate entry of personal and financial information.• Develop and maintain payroll policies, including structures for annual increments and vacation pay calculations.• Handle employee terminations, ensuring all final payments such as vacation pay are processed correctly.• Review and process timesheets to ensure accurate reporting and payment.• Respond to payroll-related inquiries from employees, providing clear and timely resolutions.• Collaborate with management to support payroll-related initiatives and ensure smooth operations.• Utilize accounting software systems such as ADP Workforce Now, Dayforce, and QuickBooks to manage payroll functions efficiently.
2025-05-26T22:28:44Z

Payroll Specialist

Mississauga, ON
onsite
Temporary
36.00 - 36.00 CAD / Hourly
We are looking for an experienced Payroll Specialist to join our team in Mississauga, Ontario, on a contract basis. In this role, you will oversee payroll operations for a workforce of 500-600 employees across five provinces, ensuring accuracy and compliance with Canadian payroll regulations. This position requires a detail-oriented individual with strong analytical skills and the ability to work independently when needed. Responsibilities: • Process weekly and biweekly payroll for a multi-provincial workforce of 500-600 employees. • Accurately input employee hours and other payroll data into the payroll system. • Collaborate with the Payroll Manager to ensure seamless payroll operations, stepping in to manage tasks independently during absences. • Maintain compliance with Canadian payroll laws, regulations, and company policies. • Handle benefit and deduction calculations, ensuring accuracy and timely processing. • Reconcile payroll accounts and resolve discrepancies in a timely manner. • Utilize ADP Workforce Now to execute full-cycle payroll processes. • Provide support for year-end payroll activities, including tax forms and reporting. • Address employee inquiries related to payroll and benefits promptly and effectively.
2025-04-30T18:58:48Z

Assistant Payroll Manager

Toronto, ON
onsite
Permanent
85000.00 - 90000.00 CAD / Yearly
We are offering an exciting opportunity for an Assistant Payroll Manager in Toronto, Ontario. In this role, you will be expected to guide, mentor, and support a team of payroll administrators, manage full-cycle biweekly payroll processing, and ensure compliance with payroll laws and best practices. This role is a key part of our operations and requires a high level of attention to detail and organization. Responsibilities: • Direct and motivate a team of payroll administrators to ensure efficient operations • Oversee the process of auditing and balancing payroll data before processing • Manage and maintain the time & attendance tracking system • Prepare and issue Records of Employment (ROEs) and other payroll reports as required • Address and resolve payroll inquiries from various operational sites in a timely manner • Collaborate with multiple departments to ensure seamless payroll operations • Ensure adherence to federal, provincial, and local payroll, wage, and hour laws and best practices • Be accountable for the overall quality of payroll work, including some accounting functions • Utilize ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, and Crystal Reports for efficient payroll processing • Perform additional payroll duties as assigned
2025-05-26T16:29:04Z

Senior Payroll Specialist

Toronto, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client is seeking a Senior Payroll Specialist to join their growing team. This is an excellent opportunity to step into a key role within a reputable and fast-paced organization. The ideal candidate brings strong full-cycle Canadian payroll experience, expertise in Dayforce, and a keen eye for detail. US payroll exposure is considered a strong asset. Key Responsibilities:<ul><li>Process full-cycle, in-house Canadian payroll using Dayforce for salaried and hourly employees</li><li>Support US payroll processing as needed, ensuring compliance with all federal and state regulations (asset)</li><li>Manage payroll compliance, remittances, and year-end reporting including T4s, RL-1s, and W-2s</li><li>Liaise with internal stakeholders across HR, Finance, and Benefits to ensure accurate data flow and payroll inputs</li><li>Reconcile payroll accounts and prepare journal entries as part of month-end close</li><li>Support payroll-related audits and reporting</li><li>Identify and implement process improvements to enhance payroll efficiency and accuracy</li><li>Act as the Dayforce payroll subject matter expert and assist with system configurations or upgrades</li></ul>
2025-05-21T14:23:50Z

Accounting Manager

North York,, ON
onsite
Temporary
35.00 - 45.00 CAD / Hourly
We are looking for an experienced Accounting Manager to oversee the accuracy of accounting processes within educational organization. This role involves managing general accounting functions, ensuring compliance with accounting regulations, and leading process improvements within the accounting department. The Accounting Manager will also supervise a team, foster a collaborative work environment, and handle various financial tasks related to cash management, accounts receivable, and charitable donation receipts. 1-month contract that will start immediately. This role will require to work 5 days onsite at North York office location (Sheppard/Yonge). Responsibilities:• Manage all general accounting functions, including accounts payable, accounts receivable, and general ledger reconciliation.• Oversee accounts receivable processes, including invoicing, payment collection, and reconciliation of tuition and ancillary charges.• Ensure compliance with federal, provincial, and local financial regulations, preparing and submitting necessary reports as required.• Supervise and mentor the accounting team, providing guidance, training, and performance reviews to foster a collaborative work environment.• Identify areas for process improvement within the accounting department and implement solutions to enhance efficiency and accuracy.• Monitor cash flow management, ensuring adequate liquidity and accurate tracking of cash balances.• Calculate and issue charitable donation receipts for tuition payments, adhering to regulatory requirements and deadlines.• Maintain proficiency in accounting software and other relevant systems, adapting to changes as needed.
2025-05-15T14:18:42Z

Payroll & HR Coordinator

North York, ON
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
We are offering an opportunity for a Payroll & HR Coordinator based in North York, Ontario, Canada. The chosen candidate will be responsible for handling various aspects related to our Human Resources and Payroll functions. This role is integral to the efficient operation of our team, as it involves maintaining accurate employee records, processing payroll, and serving as the first point of contact for HR-related inquiries. Responsibilities • Oversee the daily administration of HR tasks, including the maintenance and updating of employee files. • Serve as the main contact point for any HR-related queries from team members. • Ensure employee records are accurately maintained within HR software systems. • Coordinate the onboarding process for new hires, including dispatching necessary training. • Draft various HR documents such as job summaries, offers of employment, performance reviews, and policies for supervisor review. • Handle the screening of applications, conducting interviews, and executing reference checks for salaried staff. • Regularly update hiring managers about the status of applications and the hiring process. • Stay updated on current employment laws and HR practices. • Prepare biweekly and semi-monthly payroll through designated software for all team members. • Calculate, apply, and remit applicable withholdings and deductions from payroll. • Address payroll issues and respond to coworkers’ inquiries promptly and professionally. • Ensure all payroll and benefit-related documents are completed in a timely manner. • Verify changes in coworkers’ compensation and employment status, ensuring they comply with regulations and company policy. • Process new hire requests and terminations of employment in the payroll system.
2025-05-22T13:09:10Z

Accounts Payable Specialist

Toronto, ON
onsite
Contract / Temporary to Hire
22.00 - 26.00 CAD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Toronto, Ontario. In this Contract-to-permanent role, you will play a key part in managing accounts payable functions, ensuring timely processing of invoices, and maintaining effective communication with vendors. This position offers an exciting opportunity to work in a global organization, handling diverse currencies and collaborating with an established team. Responsibilities: • Manage the Accounts Payable inbox, ensuring timely review and processing of 10-15 invoices daily. • Coordinate tasks with team members to allocate responsibilities and streamline workflows. • Maintain regular communication with external vendors to address inquiries and ensure accurate payments. • Document processes and identify areas for improvement to enhance operational efficiency. • Process payments using EFT transactions and occasional cheque issuance. • Utilize Dynamics 365 Business Central for accounts payable functions and reporting. • Apply intermediate-level skills in Excel to analyze and organize financial data. • Collaborate within a team of five, reporting directly to the Accounting Manager. • Handle accounts payable tasks involving multiple currencies and international transactions. • Support audit processes by providing relevant documentation and data.
2025-05-26T15:29:09Z

Vice President / Director of Finance and Operations

Toronto, ON
onsite
Temporary
70.00 - 80.00 CAD / Hourly
We are looking for an experienced and detail-oriented Vice President/Director of Finance and Operations to oversee financial operations, human resources, IT management, and compliance for a Client in professional services industry. This role will assume full ownership of our finance function, shared services (HR, IT, Admin), and operational execution across multiple affiliated entities. This role is central to ensuring financial clarity, operational efficiency, and strategic alignment as we continue to evolve and grow. Location: Toronto, ON (Hybrid)Employment Type: Contract Work model: In-office Tue, Wed and Thu Responsibilities:<ul><li>Lead all financial reporting, budgeting, cash flow forecasting, and compliance with applicable Canadian and U.S. standards</li><li>Ensure accurate time-tracking and project costing using a timesheet/project-based accounting platform</li><li>Oversee vendor management, payroll processing, benefit programs, and headcount planning</li><li>Serve as a key contact for external accountants, banks, tax authorities, legal counsel, and the landlord</li><li>Manage IT vendors and infrastructure to support agency operations and team productivity</li><li>Maintain oversight of office facilities and services to ensure a positive hybrid work experience</li><li>Support internal departments in client negotiations, pricing strategies, and contract reviews</li><li>Provide executive-level insight on agency performance, profitability, and long-range planning</li><li>Act as Secretary Treasurer for an affiliated event management business and coordinate shared services</li></ul>
2025-05-28T13:54:06Z

Accounts Receivable Specialist

Mississauga, ON
onsite
Temporary
23.00 - 25.00 CAD / Hourly
We are looking for an experienced Accounts Receivable Specialist to join our team in Mississauga, Ontario. This Contract position offers an exciting opportunity to manage and optimize accounts receivable processes for our North America group. The ideal candidate will play a key role in ensuring accurate invoicing, effective collections, and streamlined cash application processes. Responsibilities: • Process customer invoices and manage collections to ensure timely and accurate billing. • Handle daily bank deposits and perform cash application tasks with precision. • Monitor customer portals for payment and deduction updates, ensuring accurate system records. • Prepare credit notes for account adjustments and oversee customer credit holds and releases. • Follow up on overdue accounts by analyzing aging reports and maintaining detailed records of collection activities. • Investigate and resolve billing discrepancies and disputes, collaborating with sales and customer service teams. • Reconcile accounts receivable balances, including credits and deductions, to maintain accuracy. • Generate and analyze aging reports to support effective cash flow management. • Provide insights on days sales outstanding (DSO) and identify areas for process improvement.
2025-05-30T21:48:46Z

Bookkeeper

Stouffville, ON
onsite
Permanent
50000.00 - 75000.00 CAD / Yearly
We are looking for an experienced Bookkeeper to join our team in Stouffville, Ontario. This role involves maintaining accurate financial records, supporting office management tasks, and handling import/export documentation. If you have a strong background in bookkeeping and enjoy working in a flexible environment, we encourage you to apply. Responsibilities: • Manage and maintain accurate financial records, including accounts payable and accounts receivable. • Perform bank reconciliations and ensure timely resolution of discrepancies. • Process payroll accurately and in compliance with company policies. • Handle month-end closing activities and prepare necessary financial reports. • Input and organize financial data using QuickBooks Desktop and Microsoft Excel. • Oversee import and export documentation to ensure adherence to regulatory requirements. • Process customer orders and ensure all related financial transactions are recorded accurately. • Support general office management duties as needed.
2025-05-15T15:04:32Z

Controller

Stoney Creek, ON
onsite
Permanent
100000.00 - 120000.00 CAD / Yearly
Are you an experienced accounting professional looking for an opportunity to lead and grow within a dynamic company? Our client specializes in custom design, manufacture, and assembly of of projects throughout North America. Note that this role is 100% onsite. As the Controller, you will report to the CFO and take ownership of the organization's financial operations, ensuring accuracy and efficiency while supporting business goals. Responsibilities include:<ul><li>Leadership & Oversight: Provide direction for daily accounting processes, including accounts payable, accounts receivable, payroll, and the general ledger.</li><li>Financial Reporting: Ensure accurate and timely preparation of monthly, quarterly, and annual financial reports.</li><li>Internal Controls: Maintain internal financial safeguards, oversee budgets, track costs, and monitor expenditures.</li><li>Cash Flow Management: Drive forecasting and cash flow planning in collaboration with organizational leadership.</li><li>Audit Readiness: Coordinate the annual audit process and serve as the primary liaison for external auditors.</li><li>Compliance: Ensure adherence to all financial, tax, and regulatory reporting requirements.</li><li>Process Improvement: Lead initiatives to optimize accounting processes and systems for greater efficiency.</li><li>Inventory Management: Support cost tracking and analysis for inventory control.</li><li>Project Support: Provide financial expertise related to cost control, job costing, and billing for project management teams.</li><li>Team Development: Supervise, train, and mentor junior accounting staff, fostering a high-performance team-oriented culture.</li></ul>
2025-05-29T20:28:45Z

Accounts Payable Clerk

Toronto, ON
onsite
Temporary
21.38 - 24.75 CAD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this long-term contract position, you will oversee the accurate processing of invoices, payments, and payroll while maintaining compliance with company policies and relevant regulations. This role offers an excellent opportunity to contribute to the financial operations of a dynamic organization. Responsibilities: • Review and verify invoices for accuracy, ensuring alignment with receipts, purchase orders, and company policies. • Enter and maintain invoice data in the accounting system with precision and timeliness. • Route invoices to the appropriate departments for approval and follow up on pending authorizations. • Prepare payment batches, including checks, wire transfers, and electronic transfers, ensuring all approvals are in place. • Reconcile accounts payable transactions with bank statements and resolve discrepancies. • Assist with payroll calculations for board members, ensuring compliance with labor laws and company policies. • Maintain and organize payroll records, SSRs, and other related documentation for easy access during audits. • Support auditors by providing necessary documentation for invoice and payment validation processes. • Investigate and resolve issues related to invoice discrepancies or employee expense submissions. • Submit journal entries for corporate credit card transactions and ensure proper record-keeping.
2025-05-05T15:43:48Z

Accounts Payable Analyst

Toronto, ON
onsite
Temporary
24.00 - 30.00 CAD / Hourly
We are looking for a detail-oriented Accounts Payable Analyst to join our team in Toronto, Ontario. This long-term contract position offers an exciting opportunity to manage and optimize accounts payable processes while collaborating with various stakeholders. If you have a strong background in accounting systems and process analysis, we encourage you to apply. Responsibilities:• Process and code invoices accurately while ensuring compliance with organizational policies and procedures.• Reconcile balance sheets and prepare supporting documentation to address discrepancies.• Manage vendor statements and ensure timely resolution of payment inquiries.• Oversee EFT processes, wire transfers, and payment runs to validate accuracy and timeliness.• Review expense reports and ensure proper approvals and coding within the Concur system.• Assist with month-end and year-end closing tasks, including journal entries and liability account reconciliations.• Support audit requests by providing necessary documentation and explanations for accounts payable activities.• Troubleshoot and resolve system or process-related issues to maintain operational efficiency.• Collaborate with management to analyze accounts payable data and provide actionable insights.• Train remotely on organizational systems and processes to ensure seamless integration into the team.
2025-05-30T03:54:17Z

Bookkeeper

Toronto, ON
onsite
Permanent
85000.00 - 95000.00 CAD / Yearly
Robert Half is currently searching for a dedicated and detail-oriented Bookkeeper to join their client’s dynamic team. As the Bookkeeper, you will manage the administrative, financial, and bookkeeping functions for a foundation, small charity, corporate entities, trusts, and personal financial matters. This is a highly varied role suited for a skilled individual with strong organizational and multitasking abilities. Please note: This role is a part-time role. Key Responsibilities Foundation Administration• Oversee investment management with third-party service providers.• Manage cashflow for various funds and activities.• Perform investment accounting and liaise with fund managers.• Handle donation management and maintain accurate records.• Conduct day-to-day bookkeeping and prepare for annual audits.• File statutory reporting, including annual charity returns to the CRA.• Manage disbursement quotas and ensure compliance. Charity Administration• Manage website, donations, and issuance of tax receipts.• Identify funding projects and prepare necessary reports.• Oversee cashflow, daily bookkeeping, and annual audits.• File statutory reporting, including charity returns with the CRA and corporate returns with the Ministry of Finance.• Handle email communication, newsletters, and donor interactions.• Manage disbursement quotas to maintain compliance. Corporate Bookkeeping• Daily bookkeeping tasks for Investment Company A & B.• Perform monthly bank reconciliations and year-end financial statement preparation.• Liaise with tax service providers to file corporate tax and HST returns.• Manage cashflow and investments with third-party providers.• Handle CRA filings (e.g., T5, HST) and address CRA reviews or inquiries.• Complete reports for Statistics Canada requirements. Trust & Personal Tax• Assist with personal tax returns in collaboration with external providers (e.g., EY).• Gather, organize, and transmit tax documents, ensuring compliance.• Respond to tax queries, CRA reviews, and file adjustments, as necessary.• File and pay personal HST returns.• Monitor tax instalments and manage family members' notices of assessment. Personal Treasury Management• Process personal expense reimbursements and household financial tasks.• Manage investments, shareholder loan balances, and disbursement tracking.• Reconcile household and trust-related bank accounts.• Support with occasional administrative tasks (e.g., travel arrangements).• Handle documentation for personal donations and trust matters.• Oversee household bill payments for properties, loans, and other expenditures.
2025-05-27T14:18:47Z

Financial Reporting Analyst

Toronto, ON
onsite
Permanent
65000.00 - 80000.00 CAD / Yearly
We are looking for a detail-oriented Financial Reporting Analyst to join our team in Toronto, Ontario. In this role, you will assist in preparing financial statements, analyzing key reports, and supporting forecasting efforts. You will also play a critical part in monitoring contracts, grants, and funding agreements, while collaborating closely with management to ensure financial accuracy and compliance. Responsibilities: • Prepare and distribute monthly financial statements and detailed transaction listings. • Address inquiries and make necessary adjustments to financial reports during monthly reviews. • Conduct variance analysis between budgets and forecasts on a monthly basis. • Assist in the preparation of annual reports and oversee the Year-End process cycle. • Participate in and provide support for annual audit activities. • Communicate financial results and insights to management and the Board of Directors. • Analyze bank reconciliations and carry out other assigned financial tasks. • Develop and update templates for budgets, projections, and financial statements. • Establish and enforce control procedures for managing contracts, grants, and donor reports. • Coordinate payment processes for clients and vendors, ensuring accuracy and timeliness.
2025-05-22T18:19:08Z

Bookkeeper

Toronto, ON
onsite
Contract / Temporary to Hire
27.71 - 32.09 CAD / Hourly
We are looking for a detail-oriented and organized Bookkeeper to join our team in Toronto, Ontario. This position involves a combination of accounting and administrative responsibilities, making it ideal for someone with a strong background in bookkeeping and office management. The successful candidate will play a key role in maintaining financial accuracy and supporting the efficient operation of the office. Responsibilities: • Maintain accurate financial records, including accounts payable, accounts receivable, and bank reconciliations. • Perform data entry tasks, ensuring all financial transactions are recorded accurately and promptly. • Utilize QuickBooks Desktop to manage bookkeeping activities and generate financial reports. • Prepare and process invoices, ensuring timely and accurate billing. • Organize and maintain an efficient filing system for financial and administrative documents. • Assist with cataloguing and documenting financial information for holding companies and personal accounts. • Support order entry processes, ensuring all data is captured correctly. • Use Microsoft Excel to create and manage spreadsheets for reporting and analysis. • Collaborate with team members to ensure compliance with company policies and accounting standards. • Perform general administrative tasks to support the smooth operation of the office.
2025-05-21T20:44:06Z

AP/AR Clerk

Mississauga, ON
onsite
Permanent
60000.00 - 65000.00 CAD / Yearly
Position OverviewWe are seeking a highly organized and detail-oriented Accounts Receivable (AR)/ Accounts Payable (AP) Clerk for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you! Key Responsibilities Accounts Receivable (AR):<ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul>Accounts Payable (AP):<ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul>
2025-05-08T19:13:44Z

Accounts Payable Clerk

Markham, ON
onsite
Temporary
20.00 - 23.00 CAD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Markham, Ontario, on a long-term contract basis. This role offers an excellent opportunity for individuals who are detail-oriented and eager to learn, even without extensive prior experience. You will play a vital part in ensuring seamless invoice processing and payment management within a flexible and collaborative work environment. Responsibilities: • Process and reconcile invoices, ensuring accuracy and compliance with company policies. • Manage payment runs and troubleshoot any issues that arise during the process. • Handle employee expense submissions and verify details for approval. • Utilize SAP S/4HANA and Microsoft Excel for data entry and reporting tasks. • Monitor and resolve discrepancies in accounts payable transactions. • Collaborate with team members to maintain efficient workflows and support operational needs. • Maintain organized records of all accounts payable activities for auditing purposes. • Assist with coding invoices and ensuring proper allocation to relevant accounts. • Adapt to flexible schedules and occasional remote work arrangements. • Participate in team meetings and contribute to process improvement initiatives.
2025-05-30T21:53:42Z