<p>We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls, ensuring prompt and attentive communication.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Perform accurate data entry and maintain organized records of project and client information.</p><p>• Handle email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate schedules and appointments to ensure seamless daily operations.</p><p>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.</p><p>• Support team members with administrative tasks to facilitate project execution.</p><p>• Assist in maintaining office efficiency by organizing supplies and managing inventory.</p><p>• Prepare and distribute internal and external communications as needed.</p><p>• Collaborate with colleagues to ensure deadlines and priorities are met.</p>
<p>We are looking for a motivated Accounting Clerk to join our team in Guelph, Ontario. This is a long-term contract opportunity for someone eager to develop their skills in accounts payable, accounts receivable, and general administrative tasks. As part of a collaborative environment, you will play a key role in supporting the lab operations while ensuring accurate and efficient processing of financial data.</p><p><br></p><p>Responsibilities:</p><p>• Entry of accounts payable and accounts receivable transactions with accuracy and attention to detail.</p><p>• Enter work orders and upload invoices into the system to ensure timely and efficient documentation.</p><p>• Record payments and maintain organized financial records.</p><p>• Provide general administrative support to the lab team, ensuring smooth daily operations.</p><p>• Use Microsoft Excel to create and manipulate pivot tables. </p><p>• Work independently to troubleshoot issues and proactively address challenges.</p><p>• Communicate clearly with team members to ensure alignment and efficient workflow.</p><p>• Maintain proficiency with Microsoft Word, Excel, and Outlook to support various tasks.</p><p>• Collaborate with the head office to ensure seamless processing of financial data.</p>
<p>Join a dynamic team in the heart of downtown Toronto as an Office Experience Assistant! In this 13-month contract role, you will play a key part in creating a welcoming and professional office environment. You’ll support daily operations, maintain shared spaces, and provide exceptional service to staff and guests. Ideal candidates bring strong organizational skills, a service mindset, and the ability to adapt in a fast-paced, professional setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain general office appearance and cleanliness; proactively monitor shared spaces, restock supplies, reset meeting rooms, and ensure surfaces and equipment are always guest-ready</li><li>Support maintenance and repairs by reporting facility issues and collaborating with vendors and building staff</li><li>Monitor and restock office and kitchen supplies, including ordering supplies as needed and organizing shared areas</li><li>Coordinate catering logistics for internal meetings and events; manage setup, food service, and teardown</li><li>Ensure conference rooms are clean, properly configured, and equipped with necessary supplies and basic technology support</li><li>Restock and maintain kitchen areas, monitor inventory, and ensure appliances are clean and in good working order</li><li>Assist with internal events, including setup, signage, and general logistics</li><li>Serve as the first point of contact for clients, visitors, and staff, delivering a professional and friendly welcome</li><li>Greet and register guests, provide amenities and information, and escort as needed</li><li>Assist with desk reservations, guest IT access, and ensure visitor security protocols are followed</li><li>Monitor the concierge inbox, manage visitor access requests, and print badges for staff and guests</li><li>Support your team by flexibly covering key duties during peak periods or team absences</li></ul>
We are looking for a detail-oriented and proactive Office Manager to join our team in Toronto, Ontario. In this long-term contract role, you will oversee daily office operations, coordinate administrative tasks, and ensure the smooth functioning of office workflows. This position offers an exciting opportunity to contribute to the success of an organization within the electronics industry.<br><br>Responsibilities:<br>• Manage day-to-day office operations, ensuring all administrative tasks are completed efficiently.<br>• Oversee financial operations, including accounts payable and accounts receivable, using accounting software systems.<br>• Use CRM tools to maintain and update client records, ensuring accurate data management.<br>• Handle inbound calls professionally, addressing inquiries and directing calls appropriately.<br>• Coordinate employee payroll and benefits processes using ADP financial services.<br>• Implement and monitor expense tracking systems such as Concur to ensure budget compliance.<br>• Provide support for dental software systems like Dentrix, ensuring seamless integration within office functions.<br>• Maintain accurate and organized records of financial transactions and office documentation.<br>• Collaborate with team members to streamline workflows and improve operational efficiency.<br>• Ensure compliance with industry standards and office policies.
We are looking for an experienced Senior Administrative Assistant to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will provide comprehensive support to ensure smooth daily operations, handling a variety of administrative and organizational tasks. Your ability to manage schedules, coordinate travel, and facilitate communication will be key to the success of this position.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and emails, ensuring effective communication and resolution.<br>• Deliver exceptional customer service by addressing inquiries and providing accurate information.<br>• Perform data entry tasks with precision, maintaining organized and up-to-date records.<br>• Schedule and coordinate appointments, meetings, and events to optimize time management.<br>• Manage travel arrangements, including booking flights, hotels, and transportation using Concur.<br>• Prepare expense reports and reconcile travel expenses using relevant tools.<br>• Create and edit documents, presentations, and spreadsheets with attention to detail using Microsoft Office applications.<br>• Support team members by handling inbound and outbound calls as required.<br>• Facilitate email correspondence, ensuring timely and thorough communication.<br>• Collaborate with colleagues to ensure seamless administrative processes and workflows.
We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
<p>We are looking for an Office Services Manager to oversee and manage essential office operations within a detail-oriented services environment. This is a 6-month contract position based in Toronto, Ontario (working fully on site), where you will ensure smooth day-to-day site operations, maintain compliance, and foster a positive workplace experience. The role demands strong leadership and organizational skills to manage a variety of office services and collaborate effectively with stakeholders.</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the primary point of contact for local site leaders, employees, and leads for all operational concerns</li><li>Oversee site operations, including reception, security, emergency response planning, environmental health and safety, food services, supplies, asset and record management, recycling, transportation, and satisfaction surveys</li><li>Collaborate with leadership to foster a positive employee experience, address site needs, and act on survey and feedback input</li><li>Lead and implement site-level initiatives and best practices, partnering with the Regional Lead on planning and execution</li><li>Manage and forecast site operational budgets and costs in partnership with finance teams; identify opportunities for cost savings and service enhancements</li><li>Supervise contract administration, risk management, insurance, vendor relationships, and ensure legal compliance</li><li>Coordinate occupancy planning, seating assignments, office moves, facility projects, and property management services</li><li>Support onboarding, orientation, and recruitment efforts as well as IT coordination for new hires and site events</li><li>Organize and manage community relations and citizenship initiatives (e.g., employee events, charitable activities)</li></ul>
