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Our client in Edmonton is looking for a detail-oriented and proactive Senior Administrative Assistant to provide comprehensive administrative support to their executive team and departments on a contract basis. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion.

Key Responsibilities:

Provide high-level administrative support to executives and departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and distribute correspondence, reports, and presentations using Microsoft Office Suite.
Maintain and update confidential information and files with accuracy and discretion.
Coordinate and support special projects and initiatives as assigned.
Serve as a point of contact for internal and external stakeholders, providing excellent customer service and resolving inquiries in a timely manner.
Collaborate with cross-functional teams to ensure effective communication and coordination of administrative tasks.
Maintain a high level of professionalism and confidentiality in all interactions and communications.
Ad-hoc duties as requested.

Requirements:

Post-secondary education in Business Administration or related field preferred.
Proven experience as a Senior Administrative Assistant or Executive Assistant, preferably in a corporate environment.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with a customer-centric approach.
High level of attention to detail and accuracy in handling administrative tasks.
Ability to work effectively both independently and as part of a team.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience working in a fast-paced environment with the ability to adapt to changing priorities.
Available to start immediately.

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05110-0013174542

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

28 results for Entry Level Administrative Assistant

Senior Administrative Assistant Our client in Edmonton is looking for a detail-oriented and proactive Senior Administrative Assistant to provide comprehensive administrative support to their executive team and departments on a contract basis. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Key Responsibilities:<ul><li>Provide high-level administrative support to executives and departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and distribute correspondence, reports, and presentations using Microsoft Office Suite.</li><li>Maintain and update confidential information and files with accuracy and discretion.</li><li>Coordinate and support special projects and initiatives as assigned.</li><li>Serve as a point of contact for internal and external stakeholders, providing excellent customer service and resolving inquiries in a timely manner.</li><li>Collaborate with cross-functional teams to ensure effective communication and coordination of administrative tasks.</li><li>Maintain a high level of professionalism and confidentiality in all interactions and communications.</li><li>Ad-hoc duties as requested.</li></ul>

Executive Assistant We are offering an exciting opportunity for a fluently bilingual Executive Assistant in Ottawa, Ontario. The successful candidate will provide high-level executive and administrative support services to the CEO. This role involves managing complex tasks, maintaining effective communication with the executive team, and ensuring the smooth operation of day-to-day activities. Responsibilities:• Serve as the primary point of contact between the CEO, VP, and internal/external stakeholders, facilitating information flow.• Manage the CEO's and VP's calendar, including arranging meetings, appointments, and domestic and international travel.• Assist in organizing and managing logistics for internal and external meetings, conferences, and events.• Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.• Conduct research and compile data to support the CEO and VP in decision-making.• Maintain and organize confidential files and records to ensure easy access and confidentiality.• Process expense reports, invoices, and other administrative tasks efficiently.• Collaborate with other executive assistants and team members to streamline operations and improve administrative processes.• Provide occasional support to other executives as directed by the CEO.• Assist in the budget and procurement of products and services on behalf of the CEO and VP.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant. As an Administrative Assistant, you will be tasked with an array of administrative duties, including email management, document scanning, and e-filing. Responsibilities: • Undertake a variety of administrative tasks due to an accumulation of work • Efficiently categorize emails into appropriate folders in Microsoft Outlook • Scan necessary documents and systematically organize them into folders • Adhere to a business casual dress code, with the allowance of clean jeans • Display a positive attitude, reliability, and excellent organizational skills in all tasks • Correspond via email effectively and professionally • Utilize Microsoft Outlook for various tasks and communications • Maintain electronic files efficiently and securely • Scan and digitize documents as needed for easy access and organization.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Burlington, Ontario. The role is within the industry, providing you with a dynamic and fast-paced workplace. The primary function of this role is to ensure smooth administrative operations and customer service. Responsibilities: • Attend to incoming phone calls and promptly respond to them. • Manage email correspondence effectively, ensuring all emails are responded to in a timely manner. • Execute general ad hoc administrative tasks as required. • Deliver exceptional customer service and support, ensuring customer satisfaction. • Perform data entry tasks, maintaining accuracy and efficiency. • Liaise and negotiate with vendors as necessary. • Provide assistance to customers, addressing their concerns and queries. • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks. • Schedule appointments as per requirements, ensuring no overlaps or scheduling conflicts. • Manage both inbound and outbound calls efficiently.

Administrative Assistant We are offering a contract/temporary opportunity for an Administrative Assistant in Vancouver, British Columbia. The successful candidate will be part of a team providing services to financial planners across various divisions. The role requires a highly organized individual capable of efficiently managing customer applications, maintaining accurate records, and resolving inquiries. This position is located onsite. Responsibilities: • Efficiently process and manage service requests from different divisions• Provide comprehensive administrative support, including scheduling, data entry, and email correspondence• Handle customer inquiries and resolve them in a timely manner• Monitor and manage mail inboxes, ensuring effective communication triage• Provide support to the reception, including coverage during lunch hours• Collaborate with a team of 7 members to ensure smooth operations• Undertake ad-hoc projects as they arise, demonstrating strong problem-solving and multitasking skills• Maintain accurate and up-to-date customer records• Call and liaise with vendors as required• Use Office Suite (Outlook, Excel, Word, Teams) and Trello to manage tasks and communication effectively

Executive Assistant We are partnering with an independent Accounting Firm on Vancouver Island for an Executive Assistant. In this role, you will be supporting one of the Managing Partners in calendar and administrative support.The ideal individual will be detail-oriented, can maintain professionalism, and be confident in handling sensitive information. Responsibilities <ul><li> Oversee the partners’ schedules, including coordinating meetings and appointments.</li><li> Handle emails and phone calls on behalf of the partner.</li><li> Act as the main point of contact for both internal and external communications, ensuring professional phone and email etiquette.</li><li> Accurately complete data entry tasks and maintain well-organized records.</li><li> Support accounting and tax-related tasks as needed, depending on skill level and experience.</li><li> Review documents for accuracy and clarity before distribution.</li><li> Assist with front desk responsibilities, including greeting visitors and handling incoming calls as required. This is not the primary function of the role.</li><li> Create reports, presentations, and various documents as needed.</li><li> Keep a well-organized digital filing system</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations. Responsibilities: • Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met. • Handle phone and email communications, ensuring timely responses to both internal and external inquiries. • Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization. • Arrange meetings, appointments, and team events while managing calendars for team members. • Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy. • Provide exceptional support to team members by proactively completing assigned tasks. • Welcome visitors and clients in a warm and detail oriented manner. • Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment. • Contribute to the improvement of administrative processes to help the team operate more efficiently.

Executive Assistant Are you a polished professional with exceptional organizational skills and a talent for anticipating needs? Robert Half is partnering with a dynamic and fast-paced organization to find an experienced Executive Assistant. This is an exciting opportunity to support executives while playing a key role in the success of the company's operations. Key responsibilities include: <ul><li>Managing executives' calendars, including scheduling and coordinating meetings, appointments, and events</li><li>Handling confidential information with discretion while staying organized under tight deadlines</li><li>Acting as a liaison between executives, internal teams, and external clients to facilitate smooth communication </li><li>Preparing presentations, reports, and correspondence with impeccable attention to detail</li><li>Coordinating travel, including arrangements for transportation, lodging, and itineraries</li><li>Monitoring projects, tasks, and deadlines on behalf of executives to ensure timely completion</li><li>Ad-hoc duties as required</li></ul>

Executive Assistant We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. Responsibilities: • Utilize ADP - Financial Services for various financial tasks and reporting • Facilitate virtual meetings through Cisco Webex Meetings • Manage and report expenses through Concur • Maintain customer relationships and data through CRM • Monitor and manage timekeeping through the Kronos Timekeeping System and About Time• Oversee and organize executive schedules through Calendar Management • Ensure clear and effective Communication across all levels of the organization • Coordinate and manage Conference Calls • Handle executive Correspondence effectively • Apply Business experience in supporting executive decision-making • Support C-Suite executives in their daily functions • Manage and respond to Email Communications • Create Presentations for internal and external meetings • Assist in Drafting documents and communications • Support the PMO - Project Management Office in project coordination and tracking.

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Administrative Assistant Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Administrative Assistant Our client in Edmonton is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Manage efilings and ensure all documents are accurately scanned and printed</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Administrative Coordinator We are offering an opportunity for an Administrative Coordinator in the Interior Design industry, located in Toronto, Ontario. In this role, you will be a key member of our team, handling a variety of administrative tasks to support internal project managers and external suppliers, as well as coordinating projects and managing communication. Responsibilities: • Oversee the scheduling of deliveries, projects, and meetings to ensure smooth operations. • Manage communication effectively with internal and external stakeholders. • Utilize Quickbooks Online for accurate and timely invoice entry. • Direct all incoming calls to the appropriate individuals to ensure efficient communication. • Oversee the coordination of various projects, ensuring deadlines are met and tasks are prioritized properly. • Accept and process payments in a secure and timely manner. • Maintain precise records of all administrative activities. • Utilize Microsoft Excel, Outlook, and Word to manage and streamline administrative tasks.

Administrative Assistant/Executive Support Our client in Calgary is seeking an Administrative Assistant to join their team on a contract basis. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of their office. This individual will provide administrative support to various departments, handle a wide range of tasks, and contribute to the overall productivity of the team. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a welcoming atmosphere.</li><li>Answer and direct phone calls, manage correspondence, and handle inquiries promptly.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update office supplies, equipment, and inventory.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Support the HR department with onboarding and record-keeping.</li><li>Manage and organize files, both physical and electronic, ensuring confidentiality.</li><li>Perform other administrative duties as assigned.</li></ul>

Bilingual Executive Assistant We are offering a contract employment opportunity for a Bilingual Executive Assistant in Toronto, Ontario. The selected candidate will be expected to provide superior administrative support, manage executive-level operations, and maintain a high degree of collaboration with the executives. This is a great opportunity exclusively through Robert Half. Apply now! Responsibilities of Bilingual Executive Assistant: • Oversee and manage executive calendars, ensuring efficient scheduling and prioritization of appointments.• Provide comprehensive administrative support, including preparation of documents and correspondence.• Act as a point of contact for various units within the organization to foster clear and detail-oriented communication between executives and departments.• Attend seminars, conferences, and events alongside team members to provide logistical and operational assistance.• Utilize technologies such as Microsoft Office Suite and SharePoint for documentation, scheduling, and information sharing.• Ensure the smooth operation of technical equipment and liaise with IT for troubleshooting when necessary.• Assist in initiatives and support the priorities of the Executives.• Represent the executives at meetings and events, providing support as required.

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Finance Admin Our client is a dedicated and compassionate nonprofit organization. As a medium-sized organization, they rely on a strong financial foundation to ensure the success of their mission. We are currently seeking a Finance Administrator to join the team and support the organization's day-to-day financial operations. The Finance Administrator reports to the Controller and ensures the smooth operation of financial processes. This role is ideal for a detail-oriented professional with a strong foundation in accounting and financial administration. Key Responsibilities· Process and oversee financial transactions, including accounts payable, accounts receivable, and invoices.· Prepare invoices and manage monthly follow-ups and collections.· Reconcile daily and monthly financial transactions (POS, Gift Tool, Raiser’s Edge, etc.).· Prepare and reconcile union dues and WSIB remittances.· Maintain and update accounting records in compliance with finance policies and relevant legislation.· Apply basic accounting principles to analyze variances and perform routine financial reconciliations.· Assist in preparing financial reports under the guidance of the Director of Finance.· Support annual audits as required.· Participate in financial meetings and provide administrative support to the finance team.· Contribute to a positive, compassionate, and collaborative work environment.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. Responsibilities: <ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul>

Office Administrator We are seeking a highly organized and detail-oriented Office Administrator with Bookkeeping Experience to join our team. This role combines front desk responsibilities with essential bookkeeping tasks, including accounts receivable (AR) backup, accounts payable (AP), credit card receipts, logistics paperwork for shipments, and employee timecard/timesheet support. The ideal candidate will have excellent customer service skills, proficiency in bookkeeping software, and the ability to multitask in a fast-paced office environment. Key Responsibilities:Reception Duties:• Greet and assist visitors, clients, and employees in a professional and friendly manner.• Answer and direct phone calls, emails, and other inquiries efficiently.• Manage incoming and outgoing mail, packages, and deliveries.• Maintain a clean, organized, and welcoming reception area.• Schedule and coordinate appointments, meetings, and office events.Accounts Payable (AP):• Review and process vendor invoices using the 3-way matching process (matching purchase orders, receipts, and invoices).• Verify invoice accuracy, resolve discrepancies, and obtain necessary approvals before processing payments.• Maintain vendor records and ensure timely payments while adhering to company policies.• Reconcile vendor statements and assist in resolving outstanding balances or disputes.Accounts Receivable (AR) & Backup Support:• Serve as a backup for the AR team by assisting with billing and payment processing as needed.• Monitor outstanding receivables and follow up on overdue accounts.• Assist in preparing AR reports and reconciling discrepancies.Support for Logistics with Cross-border Shipments:• Prepare and process shipping documentation, including Bills of Lading (BOLs), packing slips, and customs paperwork.• Working together with internal departments (operations, customer service, and shipping) to ensure smooth deliveries and provide high level of customer service experience• Maintain accurate records of shipping transactions and ensure compliance with company and regulatory requirements.• Assist in resolving shipping discrepancies or delays by coordinating with carriers and vendors.Employee Timecards/Timesheets & Payroll Support:• Data entry for hourly employees timesheet for payroll processing• Tracking sick days, sales trip, and vacation requests in company calendar

Executive Assistant to the CEO We are seeking an adaptable, tech-savvy Executive Assistant to support the President / CEO of multiple innovative start-up companies in the tech space. This individual will thrive in the fast-moving, ever-changing landscape of start-ups and play a key role in ensuring that the CEO can focus on high-level strategic initiatives. The ideal candidate will have prior experience in a start-up environment and will be comfortable with ambiguity, multitasking, and supporting various operational functions.Key Responsibilities<ol><li>Provide comprehensive administrative support to the President / CEO, including calendar management, scheduling, and travel coordination across multiple start-up ventures.</li><li>Act as the main point of contact for internal and external stakeholders, managing communication with tech partners, investors, and other start-up team members.</li><li>Prepare and organize presentations, reports, and strategic plans, including financial data, product timelines, and market analytics.</li><li>Support product launches, marketing efforts, and investor relations by coordinating meetings, documentation, and follow-ups.</li><li>Help with team coordination and resource allocation in the fast-paced start-up environment, ensuring project milestones are met.</li><li>Organize and oversee internal and external meetings, ensuring all logistics are handled and that the President / CEO is well-prepared.</li><li>Monitor and track business and product development activities, assisting the CEO in staying on top of all major initiatives.</li><li>Handle sensitive company information with discretion and maintain confidentiality, especially concerning fundraising, IP, and business strategies.</li><li>Maintain organized digital records, including tracking tech development progress, product timelines, and internal documentation.</li><li>Be a strategic partner to the CEO by identifying and implementing process improvements to support growing start-up operations and maximize team efficiency.</li></ol>

Executive Assistant Are you a proactive, detail-oriented professional with a passion for supporting leadership in a dynamic legal environment? We’re seeking a highly competent Executive Assistant to support the owner of a well-respected legal firm. Key Responsibilities:<ul><li>Provide comprehensive administrative support to the owner, including scheduling, correspondence, and meeting coordination.</li><li>Manage project-based tasks with precision, ensuring timely completion and attention to detail.</li><li>Act as a liaison between the owner and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Oversee daily operations to ensure the smooth functioning of the office.</li><li>Handle special projects and initiatives as assigned.</li></ul>

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Office Coordinator Our client in Calgary is seeking a detail-oriented and highly organized Office Coordinator to join their team on a contract basis. This is an excellent opportunity for a motivated professional with 3+ years of office coordination experience to contribute to a collaborative and supportive work environment. Key Responsibilities:<ul><li>Oversee day-to-day office operations to ensure efficiency and smooth workflow</li><li>Manage office supplies, equipment, and inventory, ensuring timely restocking</li><li>Coordinate meetings, appointments, and conference room bookings</li><li>Provide administrative support to executives and teams, including scheduling, travel arrangements, and correspondence</li><li>Assist with the preparation and organization of company events and team-building activities</li><li>Handle incoming calls, emails, and inquiries, providing exceptional customer service</li><li>Organize and maintain filing systems, both physical and digital</li><li>Collaborate with various departments to ensure office-related needs are met</li><li>Assist with onboarding new employees and coordinate office tours</li><li>Support human resources and finance departments with documentation and records management</li><li>Ensure office space is tidy, well-maintained, and conducive to a productive environment</li><li>Ad-hoc duties as requested.</li></ul>

Administrative Competence Coordinator Our client in Edmonton is seeking an Administrative Competence Coordinator to join their team on a contract basis. As an Administrative Competence Coordinator, you will be responsible for coordinating and overseeing administrative functions while ensuring the efficient operation of various office systems. You will work closely with department heads and leadership teams to optimize administrative processes, implement improvements, and maintain records with precision and accuracy. Your expertise in ADP and the Microsoft Office Suite will be essential in supporting payroll functions, reporting, data management, and communication across the organization. Key Responsibilities:<ul><li>Coordinate day-to-day administrative operations to ensure efficiency and accuracy.</li><li>Utilize ADP to support payroll administration, employee records, and benefits tracking.</li><li>Develop and maintain organizational spreadsheets, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Manage the flow of internal and external communication, ensuring timely responses and actions.</li><li>Support the creation and implementation of office systems and procedures.</li><li>Assist with scheduling, meeting coordination, and other administrative support tasks as needed.</li><li>Conduct data analysis, prepare reports, and ensure that key administrative metrics are met.</li><li>Collaborate with HR and other departments to maintain up-to-date employee records and documentation.</li><li>Assist with onboarding and training of new team members on administrative systems and processes.</li><li>Ad-hoc duties as requested.</li></ul>

Adjointe Administrative Notre client, un cabinet comptable de renom, recherche une assistante administrative / réceptionniste dynamique et professionnelle. Ce rôle est essentiel à la satisfaction de notre clientèle et la personne retenue comprendra l'importance d'offrir un service irréprochable.Les responsabilités incluent :<ul><li>Rédaction d’emails professionnels et soignés à destination de notre clientèle composée principalement de professionnels de la santé.</li><li>Création de dossiers clients dans le système interne de l'entreprise.</li><li>Saisie de données et mise à jour des informations clients.</li><li>Rédaction de lettres pour formaliser l’acceptation de mandats spéciaux.</li><li>Numérisation de documents, gestion des commandes et organisation des dossiers.</li><li>Vérification des factures des fournisseurs et suivi de leur traitement.</li><li>Soutien administratif général, y compris la commande de fournitures de bureau et l’accomplissement des tâches quotidiennes.</li><li>Maintien d'un service client de haute qualité, avec une attention particulière aux détails et un suivi rigoureux.</li></ul>

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