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    26 results for Payroll Administrator in Toronto, ON

    Payroll Administrator We are seeking a Payroll Administrator to join our team in Pickering, Ontario. In this role, you will primarily focus on payroll functions, with some involvement in HR tasks. You will have the opportunity to contribute to our team by ensuring the accuracy and efficiency of our payroll processes and HR administration.<br><br>Responsibilities:<br>• Administer payroll for multiple entities on a bi-weekly basis<br>• Oversee the administration of benefits<br>• Track employee vacation and leaves of absence<br>• Prepare offer letters and collaborate with others for review<br>• Maintain meticulous and up-to-date employee files<br>• Collaborate with the Accounting department to ensure accurate financial reporting<br>• Utilize accounting software systems such as Ceridian for efficient payroll processing<br>• Handle monthly commission calculations and entries<br>• Participate in auditing processes as required<br>• Support other accounting functions as needed Payroll Administrator <p>We are looking for a dedicated and detail-oriented Payroll Administrator to join our client's payroll team. This is a full time permanent position. In this role, you will play a vital part in ensuring the accurate and efficient processing of payroll while adhering to all relevant policies and legislation. The successful candidate will also act as a point of contact for payroll-related inquiries and assist with financial reporting and auditing requirements. Reporting to the Payroll Manager, the Payroll Administrator will be responsible for;</p><p> </p><ul><li>Enter employee payroll data and timesheets into the payroll system with precision and attention to detail.</li><li>Collect, input, process, balance, and verify payroll data to ensure timely and error-free payroll operations.</li><li>Accurately input weekly timesheets and changes for hourly personnel into the payroll system.</li><li>Communicate and troubleshoot issues related to payroll processing and HRIS software; recommend improvements when necessary.</li><li>Communicate with employees regarding payroll-related inquiries, providing effective support and resolution.</li><li>Identify and resolve discrepancies or issues in payroll processes while maintaining compliance with company policies and standards.</li><li>Maintain confidential and secure payroll data records</li><li>Support the Payroll Manager with year-end payroll processes </li><li>Collaborate with team members and contribute to a team-oriented work environment.</li></ul><p><br></p> Payroll Specialist We are in search of a Payroll Specialist to join our team in Toronto, Ontario. In this role, you will be tasked with critical finance duties, including processing payroll for a workforce of about 300 employees, maintaining accurate payroll records, and managing benefits and pension plans. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Efficient and accurate processing of payroll for both salaried and hourly employees.<br>• Management and administration of health insurance and pension plans.<br>• Responsible for ensuring accurate and timely submission of T4s.<br>• Conduct regular payroll reconciliations.<br>• Use of ADP Workforce Now for payroll-related tasks.<br>• Maintain accurate records of employee leave and sickness absences.<br>• Liaise with the CFO and HR Manager as necessary.<br>• Utilize various accounting software systems for day-to-day tasks.<br>• Conduct auditing of payroll data for accuracy.<br>• Ensure all accounting and benefits functions are performed in accordance with company policies. Payroll Manager <p>Our client is a well-established construction company with a strong reputation for delivering high-quality projects across Ontario. As they continue to grow, they are looking for a skilled Payroll Manager to join their team.</p><p><br></p><p><strong>Job Summary</strong></p><p>The Payroll Manager will oversee and manage the entire payroll process for a workforce that includes both unionized and non-union employees. The ideal candidate will have strong experience handling union payroll in the construction industry and be well-versed in collective agreements, compliance, and reporting requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>·        Oversee end-to-end payroll processing for hourly and salaried employees, ensuring accuracy and compliance with labor laws, union agreements, and company policies.</p><p>·        Administer and manage union payroll, including calculations for union dues, benefits, and remittances.</p><p>·        Stay up-to-date with collective agreements and ensure payroll policies align with union regulations.</p><p>·        Handle payroll reporting, reconciliations, and audits to maintain compliance with provincial and federal tax laws.</p><p>·        Ensure timely and accurate processing of payroll-related government remittances (CPP, EI, taxes, WSIB, etc.).</p><p>·        Manage payroll software and systems, ensuring efficient and streamlined payroll operations.</p><p>·        Collaborate with HR and Finance teams to ensure proper payroll funding and benefits administration.</p><p>·        Address payroll-related inquiries from employees, unions, and management.</p><p>·        Support year-end processes, including T4s, ROEs, and other tax filings.</p> Accounting Specialist We are seeking an Accounting Specialist to join our team in Vaughan, Ontario. This role primarily revolves around the finance and accounting functions, wherein you will be expected to assist with day-to-day accounting operations, process various account entries, and handle accounts receivable and payable. <br><br>Responsibilities:<br><br>• Facilitate the day-to-day accounting functions, including support for payroll administration<br>• Analyze invoices to charge expenses to relevant accounts and cost centers<br>• Execute monthly balance sheet account reconciliations and process selected journal entries & accruals<br>• Aid in the production of various accounting reports and assist in the month-end closing process<br>• Contribute to weekly, monthly, quarterly, and/or year-end processes as required<br>• Compile and analyze financial and non-financial data to assist in decision-making for various stakeholders<br>• Assist with the setup of customers, vendors, and chart of accounts within the system<br>• Provide backup support for various billing requirements, follow up on remittances and collections, and handle disputed invoices<br>• Manage cash applications, including requesting remittance details and summarizing daily cash receipts<br>• Handle accounts payable duties, including receiving, verifying, and recording invoices, reconciling supplier statements, and preparing and processing payments<br>• Assist with the preparation and administration of bi-weekly payroll, ensuring accuracy of all wages, vacations, expenses overtime, and bonuses<br>• Maintain absolute confidentiality of all sensitive and proprietary information and data<br>• Participate in special projects, quarter end audits, year-end audits, and internal control over financial reporting requirements<br>• Support duties of subsidiary companies as needed. Bookkeeper / Office Manager <p><strong>About the Role:</strong></p><p>We are seeking a highly organized and detail-oriented Bookkeeper / Office Manager to join our client. This unique opportunity involves managing a family-owned business' financial and administrative aspects with various operations. As the sole point of contact for financial and office management tasks, the ideal candidate will bring exceptional professionalism, discretion, and efficiency to this role.</p><p><br></p><p>This is a hybrid opportunity, and only one day per week in the office is required. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Financial Consolidation:</strong> Prepare and maintain consolidated financial reports</li><li><strong>Accounts Payable/Receivable:</strong> Manage all AP/AR functions, ensuring timely processing and accuracy.</li><li><strong>Payroll:</strong> Process payroll for a small team of employees, ensuring compliance with all relevant laws and regulations.</li><li><strong>Office Management:</strong> Oversee day-to-day office operations, including supplies, vendor management, and general administrative duties.</li><li><strong>Financial Analysis:</strong> Provide periodic financial analyses and insights to support decision-making.</li><li><strong>Administrative Support:</strong> Handle a range of administrative tasks, including scheduling, correspondence, and document management.</li></ul><p><br></p> Human Resources Manager <p>We are seeking a <strong>proactive and strategic HR Manager</strong> to join our team within the <strong>construction and manufacturing industry</strong>. This role requires a dynamic professional who is equally comfortable handling <strong>day-to-day HR operations</strong> and developing <strong>long-term strategic initiatives</strong>. The successful candidate will bring <strong>critical thinking and thought leadership</strong>, along with a willingness to <strong>take a hands-on approach</strong> in managing HR functions.</p><p>This position is ideal for an <strong>experienced HR professional</strong> with <strong>7-10 years of experience in a unionized environment</strong>, who excels in <strong>compliance, employee relations, process improvement, and automation</strong>. The role also includes oversight of <strong>health and safety programs</strong> and will be instrumental in <strong>modernizing HR systems and processes</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>HR Operations & Compliance</strong></p><ul><li>Oversee the full spectrum of HR functions, including <strong>onboarding, exit interviews, investigations, and labour relations</strong>.</li><li>Ensure adherence to <strong>Canadian employment laws</strong>, collective agreements, and industry-specific regulations.</li><li>Provide expert guidance on <strong>employee relations, performance management, workplace investigations, and disciplinary actions</strong>.</li></ul><p><strong>Strategic HR Leadership & Process Optimization</strong></p><ul><li>Develop and implement a <strong>five-year HR strategy</strong>, aligning HR objectives with business growth.</li><li>Identify opportunities to <strong>streamline and automate HR processes</strong>, enhancing efficiency and effectiveness.</li><li>Lead and support the <strong>implementation of HRIS and payroll systems.</strong></li><li>Foster a culture of <strong>employee engagement and continuous improvement</strong>.</li></ul><p><strong>Health & Safety & Travel</strong></p><ul><li>Oversee <strong>health and safety programs</strong>, ensuring full compliance with occupational health standards and regulations.</li><li>Partner with operations teams to enhance <strong>safety policies, training initiatives, and risk mitigation strategies</strong>.</li></ul> Accounting Manager/Supervisor <p>We are seeking an Accounting Manager to join a well established Distribution and Service Business in Vaughan. Ontario. This role involves overseeing core accounting functions, managing payables, optimizing inventory control, and supporting financial reporting. The Accounting Manager will also work closely with our General Manager and CFO contributing to financial efficiency and operational accuracy.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee Accounts Payable, ensuring timely and precise processing of invoices and payments.</p><p>• Supervise three-way matching of POs, invoices, and receiving records.</p><p>• Draft monthly A/P aging reports and inventory tracking reports.</p><p>• Conduct inventory costing, variance analysis and oversee physical inventory counts.</p><p>• Rectify receiving errors and make necessary adjustments in NetSuite.</p><p>• Arrange and prepare cheques, EFTs, and wire transfers for payment.</p><p>• Reconcile A/P balances with vendors and resolve discrepancies.</p><p>• Generate and issue Purchase Orders to suppliers considering customer demand.</p><p>• Collaborate with the CFO to manage foreign exchange purchases and ensure adequate funds for orders.</p><p>• Monitor and follow up on expected delivery timelines, keeping the sales team informed.</p><p>• Maintain compliance with CSA and TSSA regulations when ordering equipment.</p><p>• Accurately receive inventory into NetSuite.</p><p>• Maintain equipment price lists, ensuring up-to-date pricing for sales quotes.</p><p>• Supervise equipment inventory, shipments and brokerage, ensuring accurate invoicing and tracking of sold products.</p><p>• Manage the payroll function, including calculating commissions, making related journal entries and maintaining compliance with CRA, WSIB, EHT, etc.</p><p>• Review A/R aging reports and outstanding receivables, prepared by the A/R Administrator. </p><p>• Perform bank reconciliations and prepare related monthly journal entries.</p><p>• Draft monthly financial statements, providing insights and variance analysis to the CFO.</p><p>• Oversee basic IT resources for the office, ensuring smooth day-to-day operations.</p> Human Resources (HR) Assistant We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant in Etobicoke, Ontario. In this role, you will be a key player in the human resources team, providing comprehensive support in recruitment, benefits administration, performance management, and HR reporting. <br><br>Responsibilities<br>• Provide expert advice and guidance on human resources related matters to ensure compliance with employment legislation<br>• Manage end-to-end recruitment process, from job posting and interviewing to offering employment, ensuring a continuous supply of high-quality talent<br>• Analyze recruitment data and trends to improve recruitment strategies and employee retention<br>• Maintain confidentiality while handling employee records, files, and data<br>• Administer benefits effectively, including enrollment, billing, claims assistance, and liaising with LTD Case Managers for return to work plans<br>• Manage performance management processes to ensure effectiveness and compliance<br>• Liaise with payroll to ensure accuracy of data, deductions, salary administration, and record keeping<br>• Oversee the administration of learning management systems to support learning and development initiatives across the organization<br>• Manage WSIB administration, including claims process management and liaising with WSIB staff<br>• Participate in the planning and management of Human Resources projects as needed<br>• Develop and provide regular HR reports (e.g., contract expiry report, ONA seniority list, year-end unfunded liabilities, etc.)<br>• Administer employee recognition and engagement platform and wellness platform to ensure accessibility and effective use. Office Manager <p>Are you an organized, proactive, and results-driven professional ready to take charge of managing office operations? Robert Half is partnering with a downtown legal firm, seeking an Office Manager that will play a critical role in managing the firm's administrative, financial, and operational functions. This includes supporting payroll, accounts payable, file management, and Law Society requirements. The ideal candidate is detail-oriented, proactive, and has experience in a legal setting.</p><p>You will collaborate closely with partners, lawyers, and administrative staff to deliver on daily objectives and broader, longer-term goals. You will report directly to the firms Founding Partners. </p><p>Hybrid work model</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure smooth functioning.</li><li>Administrative Support: Manage and coordinate administrative processes, workflow, facilities management; and overall office operations</li><li>Support payroll and accounts payable processing, ensuring accuracy and compliance with legal requirements.</li><li>Support vendor and expense management.</li><li>Maintain and oversee file management systems, ensuring compliance with legal and ethical standards.</li><li>Assist with financial reporting and liaise with external accountants as needed.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Support partners, lawyers and staff with administrative needs, including scheduling and document management.</li></ul><p><br></p> Controller <p>Our well-established client is looking for a Controller with a hands-on approach and keen attention to detail. This role is located in Toronto. 3-4 days in office will be required.</p><p> </p><p>Key responsibilities may include:</p><p>·        Financial Management: producing accurate and timely financial reports, overseeing the budgeting process, implementing relevant financial policies, and ensuring compliance with financial rules and regulations.</p><p>·        Accounting: supervises all accounting activities, such as payable and receivable accounts, payroll, and tax compliance; financial statement preparation and ensuring these statements comply with local and national accounting standards.</p><p>·        Risk Management: Identifying and managing financial risks.</p><p>·        Audit: liaising with external auditors, preparing necessary financial statements, and assisting with audits, Notice to Reader and Reviews.</p><p>·        Leadership: hire, train, and mentor staff members.</p><p>·        Improving systems and processes to enhance the department's efficiency.</p><p>·        Collaboration with top management: provide crucial financial information and insights to management and other stakeholders to guide strategic decision-making and planning.</p><p>·        Implement improved internal processes and policies aimed at enhancing the financial and operational performance of the company.</p> Accounting Assistant <p>Our client is a well-established <strong>construction company</strong> specializing in commercial, industrial, and infrastructure projects across Canada. With a strong focus on <strong>efficiency, cost control, and project execution</strong>, they are seeking a <strong>detail-oriented Accounting Clerk</strong> to join their growing finance team.</p><p><br></p><p>If you thrive in a <strong>fast-paced, high-volume</strong> environment and have experience in <strong>project costing, invoicing, and construction accounting</strong>, this is an excellent opportunity to advance your career.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Accounts Payable (AP)</strong></p><ul><li><strong>Invoice Processing:</strong> Process a <strong>high volume of vendor invoices</strong>, ensuring proper approvals and job cost coding.</li><li><strong>Project Costing:</strong> Match invoices to purchase orders, contracts, and work orders while ensuring accuracy in <strong>job cost allocation</strong>.</li><li><strong>Vendor Management:</strong> Maintain relationships with vendors and subcontractors, handling inquiries and resolving discrepancies.</li><li><strong>Reconciliations:</strong> Perform <strong>statement reconciliations</strong> to ensure accounts remain up to date and resolve outstanding issues.</li><li><strong>Payments & Expense Management:</strong> Prepare EFTs, wire transfers, and cheque payments while ensuring timely processing.</li></ul><p><strong>Accounts Receivable (AR)</strong></p><ul><li><strong>Customer Invoicing:</strong> Generate and issue customer invoices based on project milestones and contract terms.</li><li><strong>Collections & Follow-Ups:</strong> Monitor outstanding receivables and follow up on overdue accounts to ensure timely payments.</li><li><strong>Cash Application:</strong> Accurately record incoming payments and reconcile accounts to ensure proper allocation.</li><li><strong>Reporting & Documentation:</strong> Maintain accurate AR records, aging reports, and financial documentation for audit and compliance.</li></ul><p><br></p> Accounts Payable Specialist We are looking for an Accounts Payable Specialist to join our team in North York, Ontario. As an Accounts Payable Specialist, your role will involve managing vendor invoices, ensuring their prompt processing, and reconciling vendor statements. You will also play a crucial role in maintaining our organizational policies and procedures in a detail oriented and ethical manner. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Manage the accurate and timely processing of vendor invoices.<br>• Undertake vendor statement reconciliation and follow up on overdue items.<br>• Handle inquiries from vendors and internal contacts promptly and in a detail oriented manner.<br>• Ensure approval of all invoices and adherence to deadlines.<br>• Assist in the execution of closing procedures at the end of the month and year.<br>• Oversee the verification and matching of purchase orders, obtaining signoffs or explanations for any discrepancies.<br>• Ensure the processing of Accounts Payable billings based on project cost-based allocation is timely and accurate.<br>• Adhere strictly to our confidentiality agreements, code of ethics, and other organizational policies.<br>• Uphold detail orientation, honesty, discretion, and sound judgment in line with our values and ethics. Accounting Assistant We are offering a short term contract employment opportunity for an Accounting Assistant in the non-profit sector. Your role will be centered around maintaining precise records and handling complex inquiries related to property tax billings, payments, and collections. <br><br>Responsibilities:<br>• Administer property tax pre-authorized payment plans, including the dispatch of plan application forms and processing of completed applications.<br>• Oversee all aspects of property tax administration, including the processing of daily electronic tax and water payments received from financial institutions.<br>• Handle intricate public inquiries related to property tax billings, payments, and collections.<br>• Analyze account balances and assist in the collection of property tax arrears.<br>• Process customer credit applications with high accuracy and efficiency.<br>• Maintain accurate customer credit records.<br>• Responsible for processing all ownership changes, including verification of legal documents received, balances outstanding on properties, creating new customer ID’s, preparing and mailing of new ownership letters and surcharge invoices.<br>• Handle the issuance of Tax Certificates on a weekly basis, including maintaining lawyer files.<br>• Administer the Tax Appeal tracking log and assist with filing of Section 357/358 applications to Municipal Property Assessment Corporation (MPAC).<br>• Deal with incoming calls relating to tax arrears, making suitable payment arrangements for the taxpayer and the Municipality. Bilingual Accounts Receivable Specialist (French) <p>The Accounts Receivable Specialist is responsible for managing daily collection calls, releasing orders, processing payments and managing full cycle accounts receivable from beginning to end. The specialist will also prepare invoices, statements, receipts and other required information for individual customers. Regular follow-ups for collection on outstanding invoices, resolving payment discrepancies, and identifying high-risk accounts are a part of the responsibilities in this role.</p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Ensure timely processing of deductions, discounts, discrepancies, write-offs, receipts in accordance with established procedures.</li><li>Verify that receipts are processed in a timely manner and payments are applied to the correct invoices.</li><li>Investigate and resolve queries concerning client receivables, effectively communicating any issues or trends internally.</li><li>Engage in handling tasks related to account reconciliation and month-end reporting.</li><li>Keep the accounts receivable sub-ledger updated and maintain the required DSO on assigned accounts.</li><li>Make sure the monthly billing on assigned clients is accurate and timely.</li><li>Effectively manage the Accounts Receivable filing system, standard operating procedures, and client notes.</li><li>Handle other accounting, administrative or special assignments as needed.</li><li>Collaborate on projects related to accounts receivable and order release, such as system orders, IT projects, and system projects related to accounts receivable.</li></ol><p> </p> Full Charge Bookkeeper <p>We are offering an opportunity for a Full Charge Bookkeeper in the industry of finance and accounting, located in Downsview, Ontario. The role involves managing financial records and transactions, ensuring accuracy and compliance with relevant regulations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Managing financial statements preparation</p><p>• Conducting bank reconciliation to ensure accuracy</p><p>• Filing HST and maintaining compliance with tax regulations</p><p>• Handling weekly payroll processing</p><p>• Managing WSIB Premium Payable and WSIB Clearance Certificates renewal</p><p>• Overseeing Accounts Payable (AP) and Accounts Receivable (AR)</p><p>• Conducting AP Account reconciliation</p><p>• Processing ROEs, T4s, T4 Summary for employee tax purposes</p><p>• Maintaining Vehicles files, Insured Drivers List, Accidents Insurance Claims files</p><p>• Handling EHT management</p><p>• Overseeing the invoicing process</p><p>• Utilizing skills in Accounting Software Systems, Computerized Accounting System, Microsoft Excel, Canadian Payroll, Bank Reconciliations, HST.</p> Accounts Payable Specialist <p><strong>Accounts Payable Specialist - 3-6+ Month Contract Opportunity located in Midtown Toronto, Ontario</strong></p><p><br></p><p>We are welcoming an Accounts Payable Specialist to join our dynamic team based in Toronto, Ontario. The role focuses on the full cycle of accounts payable processing and requires a meticulous individual with a solid understanding of accounting functions. This challenging and rewarding role offers an exciting 3-6 month contract opportunity (with potential to extend).</p><p><br></p><p>Responsibilities:</p><p>• Efficiently managing accounts payable, including receiving, verifying, coding, and posting vendor invoices.</p><p>• Regularly monitoring and managing the accounts payable inbox, promptly addressing inquiries and thoroughly reviewing invoices and expenses.</p><p>• Coordinating the weekly payment run for two teams, ensuring payments are planned and organized based on approval, payment terms, and other criteria.</p><p>• Investigating and resolving any discrepancies between company records and vendor statements.</p><p>• Preparing electronic funds transfers and wire payments in adherence to payment schedules and due dates.</p><p>• Maintaining well-organized and up-to-date accounts payable files and documentation.</p><p>• Professionally communicating with vendors to manage payment-related inquiries and promptly resolve issues, thus maintaining positive vendor relationships.</p><p>• Reviewing staff expense reports weekly, preparing summary submissions for payroll processing, and ensuring all approvals, expense descriptions, and receipt backups are in place.</p><p>• Assisting in verifying the accuracy and completeness of partners' capital account statements.</p><p>• Supporting month-end closing processes to ensure accurate financial reporting.</p><p>• Preparing intercompany chargeback schedules regularly, ensuring each chargeback is supported by receipts or proper documentation.</p><p>• Reconciling outstanding intercompany chargebacks with the Fund Controllers.</p> Accounting Associate We are in search of an Accounting Associate, who will play a vital role in managing financial transactions and ensuring compliance in our team. The successful candidate will be located in Cambridge, Ontario, and will contribute to the overall financial wellness of our organization within the automation solutions industry.<br><br>Responsibilities:<br>• Accurately maintain and update the general ledger, ensuring that all transactions are properly recorded and categorized.<br>• Manage the processing of incoming and outgoing payments, handle vendor and client invoices, and guarantee the prompt collection of receivables.<br>• Oversee the review and processing of employee expense reports, ensure adherence to company policies, and reconcile corporate credit card statements.<br>• Assist in the creation of monthly, quarterly, and annual financial reports, ensuring timely and accurate reporting in compliance with GAAP.<br>• Carry out monthly bank reconciliations to guarantee consistency between bank statements and company records.<br>• Perform quarterly HST returns.<br>• Provide support during internal and external audits by preparing necessary documentation.<br>• Identify areas for potential process improvement in accounting procedures and participate in the development and implementation of new efficiency-enhancing practices.<br>• Carry out other administrative duties as required. Accounts Receivable Specialist <p>We are seeking a skilled and results-driven Accounts Receivable/Collections Specialist to join our client, a leader in the construction industry. This is a full time permanent position located in the Scarborough area. The ideal candidate will have in-depth understanding of construction billing, and contract terms, along with excellent interpersonal and organizational skills to manage customer accounts and ensure timely payment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts </li><li>Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</li><li>Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</li><li>Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</li><li>Collaborate with project managers to verify completed work, progress milestones, and accurate customer billing</li><li>Investigate and resolve disputes related to billing discrepancies, contract terms, and payment applications</li><li>Work closely with internal teams (e.g., project managers, sales, or finance departments) to address and resolve customer concerns effectively</li><li>Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</li><li>Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes </li><li>Identify opportunities to streamline and improve the accounts receivable and collection processes</li><li>Propose solutions to enhance collection performance and reduce delinquency rates</li></ul><p><br></p><p><br></p> Accounts Receivable Clerk <p>We are offering contract employment opportunity for an Collectiosn Specialist in Vaughan, Ontario. This role is within the industry, where you will be tasked with the maintenance of customer records, processing of applications, and addressing customer inquiries. You will also monitor customer accounts and take necessary actions.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process customer credit applications </p><p>• Maintain up-to-date customer credit records </p><p>• Handle customer inquiries professionally, including resolving payment disputes and processing payments and refunds</p><p>• Provide detailed customer reconciliations and statements as required </p><p>• Monitor client accounts and review accounts in arrears to take appropriate actions</p><p>• Notify debtors of overdue payments and accounts via telephone, mail, and email, ensuring timely follow up if a reply is not received</p><p>• Locate debtors to arrange payment plans</p><p>• Use Microsoft Excel for various tasks.</p> Accounts Payable Clerk <p>Our client is a leading construction company specializing in large-scale commercial and infrastructure projects across Canada. With a strong reputation for excellence and efficiency, they are looking for an <strong>Accounts Payable Clerk</strong> to join their finance team. This is an exciting opportunity for a detail-oriented professional who thrives in a <strong>fast-paced, high-volume environment</strong> and has experience with <strong>project costing</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Invoice Processing:</strong> Handle high-volume accounts payable transactions, ensuring accuracy and timely processing.</li><li><strong>Project Costing:</strong> Code invoices to appropriate projects and cost categories, ensuring alignment with budgets and contracts.</li><li><strong>Vendor Management:</strong> Communicate with suppliers and subcontractors to resolve invoice discrepancies and ensure compliance with payment terms.</li><li><strong>Reconciliations:</strong> Perform monthly vendor statement reconciliations and resolve outstanding balances.</li><li><strong>Payment Processing:</strong> Prepare and process EFTs, cheque runs, and wire transfers.</li><li><strong>Expense Reports:</strong> Verify and process employee expense claims, ensuring adherence to company policies.</li><li><strong>Compliance & Documentation:</strong> Maintain accurate financial records, ensuring compliance with internal controls and regulatory requirements.</li><li><strong>Collaboration:</strong> Work closely with project managers, procurement teams, and finance staff to support construction project accounting.</li></ul><p><br></p> Accounts Receivable Clerk <p>We are offering a short term contract employment opportunity for an Accounts Receivable Clerk. As an Accounts Receivable Clerk, you will play a crucial role in managing customer payments, maintaining financial records, and addressing customer inquiries. You will be working closely with other teams to ensure the smooth operation of financial procedures and resolve any discrepancies in customer accounts.</p><p><br></p><p>Responsibilities</p><p>• Accurately apply payments to customer accounts in a timely manner.</p><p>• Prepare and process bank deposits.</p><p>• Keep track of financial transactions and generate reports.</p><p>• Collaborate with internal teams to clarify and rectify any inconsistencies in customer accounts.</p><p>• Conduct customer credit checks as necessary.</p><p>• Generate monthly accounts receivable reports.</p><p>• Perform reconciliation of all bank accounts on a monthly basis.</p><p>• Create corresponding entries in the general ledger.</p><p>• Manage accounts receivable files and ensure compliance with retention policies.</p><p>• Take on additional projects as assigned.</p> Accounts Payable Clerk We are looking for a diligent Accounts Payable Clerk to join our team in Toronto, Ontario. As part of our finance team, the Accounts Payable Clerk will be primarily tasked with managing the company's invoices and payments. You will also be responsible for maintaining communication with vendors and ensuring that all documents are correctly filed for auditing purposes. This role provides a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage the entry of invoices into the appropriate folders.<br>• Ensure the timely processing of payments.<br>• Maintain open communication with vendors, addressing any questions about payments.<br>• Collaboratively work with the team to secure approvals.<br>• Ensure all backup documents are properly saved in the correct folders for auditing purposes.<br>• Use QuickBooks Online (QBO) effectively to manage accounts payable tasks.<br>• Assist in maintaining accurate financial records.<br>• Handle data entry tasks as needed.<br>• Collaborate with other team members to ensure the smooth operation of the finance department.<br>• Aid in the reconciliation of accounts payable. Accounting Clerk We are offering an exciting opportunity in the finance industry, specifically for an Accounting Clerk role. As an Accounting Clerk, you will undertake a variety of financial and non-financial tasks to help ensure the company's revenues. Your responsibilities will include processing incoming payments and issuing necessary paperwork.<br><br>Responsibilities:<br>• Accurately perform data entry and account reconciliation<br>• Handle accounts payable and accounts receivable tasks<br>• Conduct invoice processing and billing procedures<br>• Utilize Microsoft Excel for various accounting tasks<br>• Operate QuickBooks for financial management<br>• Manage and organize financial records<br>• Respond to customer inquiries and resolve issues<br>• Track and monitor customer accounts and transactions. Accounts Payable Clerk <p>Robert Half is looking for an experienced Accounts Payable professional to join our client’s team for a long-term, high-volume contract position based on-site in Brampton. The role involves performing 3-way matching, manual processing, and posting transactions in an ERP system. The ideal candidate will have at least 3 years of experience in a similar high-volume environment. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Perform 3-way matching for invoices, purchase orders, and receipts.</li><li>Process high-volume accounts payable transactions manually and accurately.</li><li>Post accounts payable entries in the ERP system.</li><li>Ensure timely and accurate payment processing.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Assist with month-end and year-end closing activities.</li><li>Maintain accurate AP records and documentation.</li><li>Communicate effectively with vendors and internal teams regarding payment inquiries.</li><li>Assist with audits and other financial reporting as required.</li><li>Collaborate with team members to improve AP processes and workflows.</li></ul>