;

6 results for Front Desk Coordinator in Toronto, ON

Relevance

Date Posted

Create a Job Alert

Email me about new Front Desk Coordinator jobs in Toronto, ON

Are you sure you want to pass on this job?

We are in search of a Front Desk Coordinator to be a part of our team in the construction industry. The role is based at our onsite location in Thornhill, Ontario. This job offers contract employment opportunity. You will be tasked with the crucial role of ensuring smooth communication, coordinating administrative tasks, and providing reception duties.

Responsibilities

• Manage and direct a high volume of incoming calls to the correct personnel.

• Foster a welcoming environment by greeting and assisting visitors professionally.

• Keep the reception area tidy and presentable.

• Handle and distribute incoming mail and process outgoing mail.

• Coordinate and assist with occasional staff lunches.

• Handle hotel bookings as required.

• Use specialized software for site coordination across various locations in Ontario.

• Act as the central point for communication, receiving and managing directives from various sources.

• Ensure timely and consistent attendance, demonstrating commitment and punctuality.

• Process and distribute checks as needed

• Proven experience in Administrative Assistance.
• Proficiency in Answering Multi-Line Phone System.
• Previous experience in providing Concierge Services.
• Strong Customer Service skills.
• Solid Data Entry skills and attention to detail.
• Excellent Interpersonal Skills, with the ability to communicate clearly and effectively.
• Proficiency in Microsoft Excel, with the ability to create, manage and analyze data.
• Familiarity with Microsoft Outlook, with the ability to manage emails, calendars and contacts.
• Proficiency in Microsoft Word, with the ability to create, edit and format documents.
• Experience in Organizing Files, with the ability to maintain a systematic and efficient filing system.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

6 results for Front Desk Coordinator in Toronto, ON

Front Desk Coordinator We are in search of a Front Desk Coordinator to be a part of our team in the construction industry. The role is based at our onsite location in Thornhill, Ontario. This job offers contract employment opportunity. You will be tasked with the crucial role of ensuring smooth communication, coordinating administrative tasks, and providing reception duties. Responsibilities• Manage and direct a high volume of incoming calls to the correct personnel.• Foster a welcoming environment by greeting and assisting visitors professionally.• Keep the reception area tidy and presentable.• Handle and distribute incoming mail and process outgoing mail.• Coordinate and assist with occasional staff lunches.• Handle hotel bookings as required.• Use specialized software for site coordination across various locations in Ontario.• Act as the central point for communication, receiving and managing directives from various sources.• Ensure timely and consistent attendance, demonstrating commitment and punctuality.• Process and distribute checks as needed

Receptionist We are offering a long term contract employment opportunity for a Receptionist in Toronto, Ontario. In this role, you will be the frontline of communication, managing guest services, and administrative tasks. This role involves interacting with visitors and colleagues, creating a detail oriented and welcoming environment, and efficiently handling administrative responsibilities. Responsibilities: • Act as the primary point of contact, greeting visitors, and providing them with a friendly and warm reception. • Manage incoming communications including phone calls, emails, and in-person inquiries, ensuring clarity and detail oriented demeanor. • Coordinate administrative tasks such as scheduling meetings, reserving conference rooms, and handling mail logistics. • Oversee office supply orders to ensure the smooth operation of the office. • Facilitate communication with larger groups, such as providing office tours, briefing team members, or making announcements during gatherings or meetings. • Assist other departments with their administrative needs, maintaining a success driven and detail oriented approach. • Use your skills in Microsoft Office Suite for various tasks and quickly adapt to new systems as needed. • Provide excellent customer service by answering multi-line phone systems, coordinating events, and organizing files. • Utilize your interpersonal skills to create a positive and friendly environment. • Schedule appointments and manage email correspondence efficiently.

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. Responsibilities: <ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Brampton, Ontario. In this role, you will be tasked with a variety of administrative duties in an office environment. Responsibilities: • Accurate and efficient data entry • Processing of customer orders and invoices • Regular review and follow-up of purchase orders • Engagement in both inbound and outbound calls • Providing exceptional customer service • Maintenance of electronic filing systems • Creation of labels using pre-existing templates • Monitoring and updating vendor costs as needed • Assisting with reception duties as needed • Utilizing Microsoft Office Suite and Adobe Acrobat for various tasks • Regular email correspondence with internal and external stakeholders • Scheduling appointments and managing calendars.

Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations. Responsibilities: • Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met. • Handle phone and email communications, ensuring timely responses to both internal and external inquiries. • Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization. • Arrange meetings, appointments, and team events while managing calendars for team members. • Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy. • Provide exceptional support to team members by proactively completing assigned tasks. • Welcome visitors and clients in a warm and detail oriented manner. • Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment. • Contribute to the improvement of administrative processes to help the team operate more efficiently.