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    12 results for Administrative Assistant in Toronto, ON

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    We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes.

    Responsibilities:
    • Organizing and coordinating office operations and procedures
    • Maintaining all company records and ensuring they are up to date
    • Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls
    • Planning and implementing office systems, layout, and equipment procurement
    • Overseeing administrative operations related to budgeting, project planning, and management processes
    • Coordinating and planning for office services such as parking, maintenance, and security services
    • Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors
    • Preparing, scheduling, receiving, and distributing couriers
    • Managing inventory and supplies
    • Assisting all sales team and aiding with various tasks
    • Updating relevant information in CRM on a continuous basis
    • Tracking all referrals and following up with thank you notes
    • Assisting with Social Media Marketing
    • Responding to all emails in a detail oriented & courteous manner
    • Supporting and assisting all management team with various duties as required.
    • Minimum of 2 years of experience as an Administrative Assistant or in a similar role
    • Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
    • Experience in answering inbound calls and managing inbound/outbound calls effectively
    • Strong customer service skills with the ability to handle queries and issues professionally
    • Excellent data entry skills with attention to detail and accuracy
    • Ability to handle email correspondence efficiently and professionally
    • Experience in scheduling appointments, managing calendars, and coordinating meetings
    • Excellent communication and interpersonal skills
    • Ability to multitask and prioritize tasks effectively
    • Strong organizational and time-management skills
    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    12 results for Administrative Assistant in Toronto, ON

    Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes. <br><br>Responsibilities: <br>• Organizing and coordinating office operations and procedures<br>• Maintaining all company records and ensuring they are up to date<br>• Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls<br>• Planning and implementing office systems, layout, and equipment procurement <br>• Overseeing administrative operations related to budgeting, project planning, and management processes<br>• Coordinating and planning for office services such as parking, maintenance, and security services<br>• Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors<br>• Preparing, scheduling, receiving, and distributing couriers<br>• Managing inventory and supplies<br>• Assisting all sales team and aiding with various tasks<br>• Updating relevant information in CRM on a continuous basis<br>• Tracking all referrals and following up with thank you notes<br>• Assisting with Social Media Marketing<br>• Responding to all emails in a detail oriented & courteous manner<br>• Supporting and assisting all management team with various duties as required. Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations.<br><br>Responsibilities:<br><br>• Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met.<br>• Handle phone and email communications, ensuring timely responses to both internal and external inquiries.<br>• Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization.<br>• Arrange meetings, appointments, and team events while managing calendars for team members.<br>• Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy.<br>• Provide exceptional support to team members by proactively completing assigned tasks.<br>• Welcome visitors and clients in a warm and detail oriented manner.<br>• Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment.<br>• Contribute to the improvement of administrative processes to help the team operate more efficiently. Administrative Assistant <p>Are you an organized, detail-oriented professional with a passion for supporting high-performing teams in delivering exceptional client service? Join our dynamic wealth management company as an <strong>Administrative Support Specialist</strong> and play a vital role in enhancing client experiences and ensuring operational excellence.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Assist advisors with day-to-day administrative tasks, including processing transactions, updating client records, handling paperwork for mutual fund and insurance applications, and ensuring timely completion of requests.</li><li><strong>Client Communication:</strong> Serve as a client liaison by responding to inquiries and providing updates on account statuses, ensuring a best-in-class client service experience.</li><li><strong>Reporting:</strong> Prepare, generate, and maintain comprehensive reports related to client accounts, transactions, and other critical data to support decision-making.</li><li><strong>Compliance:</strong> Stay informed about changes in industry regulations and company policies; ensure that all activities meet compliance requirements and protect the firm’s integrity.</li><li><strong>Data Management:</strong> Utilize CRM tools like Salesforce to maintain accurate and up-to-date records, ensuring the integrity and confidentiality of client information.</li><li><strong>Coordination:</strong> Manage scheduling and organize meetings, coordinate advisors’ calendars, and oversee professional correspondence to facilitate efficient operations.</li><li><strong>Team Collaboration:</strong> Work closely with the advisory team to drive efficient processes, seamless service delivery, and an enhanced client experience.</li></ul><p><br></p> Executive Assistant <p>We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Utilize ADP - Financial Services for various financial tasks and reporting </p><p>• Facilitate virtual meetings through Cisco Webex Meetings </p><p>• Manage and report expenses through Concur </p><p>• Maintain customer relationships and data through CRM </p><p>• Monitor and manage timekeeping through the Kronos Timekeeping System and About Time</p><p>• Oversee and organize executive schedules through Calendar Management </p><p>• Ensure clear and effective Communication across all levels of the organization </p><p>• Coordinate and manage Conference Calls </p><p>• Handle executive Correspondence effectively </p><p>• Apply Business experience in supporting executive decision-making </p><p>• Support C-Suite executives in their daily functions </p><p>• Manage and respond to Email Communications </p><p>• Create Presentations for internal and external meetings </p><p>• Assist in Drafting documents and communications </p><p>• Support the PMO - Project Management Office in project coordination and tracking.</p> [Property Admin Assistant <p>We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.</p><p><br></p><p>Responsibilities:</p><p>·      Assist the Property Manager with preparation and tracking of annual budget (TMI forecast<strong> </strong>versus actual) and obtaining any necessary supporting documents and reports</p><p>·      Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties</p><p>·      Assist in preparing scheduled reports and coordinating flow of information within the company</p><p>·      Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards</p><p>·      Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards</p><p>·      Responsible for ordering the necessary supplies,</p><p>·      Assist the Property Manager in collecting and entering monthly rents and tenant sales</p><p>·      Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.</p><p>·      Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,</p><p>·      Provide administrative support to the Property Manager.</p><p>·      Maintain and update tenant lists/files and other files (TMI binders) as necessary.</p><p>·      Prepare correspondence as necessary i.e. formulate and distribute tenant letters.</p><p>·      Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.</p><p>·      Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits</p><p><br></p> Facilities Assistant We are seeking a Facilities Assistant to join our team, based in Toronto, Ontario. This role primarily involves administrative duties related to work orders, budgeting, and data entry in a proprietary work order system. Additionally, it requires dealing with vendors, internal coordination, and general maintenance tasks. This position offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Accurately process and manage work orders<br>• Handle administrative duties related to budgeting<br>• Input data into the proprietary work order system<br>• Facilitate communication and coordination with internal stakeholders<br>• Deal with vendors and external clients, ensuring excellent customer service<br>• Oversee the maintenance of conference rooms<br>• Perform light kitchen duties as needed<br>• Undertake any general ad hoc administrative tasks<br>• Utilize skills in CMMS, Computerized Maintenance Management, Concur, IBM AS/400, Kronos Timekeeping System, About Time and Budget Processes. Marketing Assistant <p><strong>The Company</strong></p><p>Our client in Brampton is searching for a Marketing Assistant to join them for a 2 month full-time contract. This opportunity requires the candidate to work onsite 5 days per week at the client's location in Brampton.</p><p> </p><p><strong>The Role</strong></p><p>The Marketing Assistant will focus primarily on content and posting to the client's social media feeds using Hootsuite, but may also assist with flyers, brochures editing graphic design files, updates on the company website, and distribution of materials to other locations. </p><p><br></p><p>Responsibilities</p><ul><li>Content creation including but not limited to, brochures, press releases, social media content, promotional advertising</li><li>Assisting in the development and delivery of promotional materials and marketing collateral</li><li>Supporting the team in maintaining and updating the website, potentially on a new platform</li><li>Interpreting data from Google Analytics and organizing it into spreadsheets for further analysis</li><li>Managing the receipt and distribution of materials through an inter-office courier system</li><li>Taking ownership of assigned tasks and providing support to marketing team members</li></ul> Accounting Assistant We are offering a short term contract employment opportunity for an Accounting Assistant in the non-profit sector. Your role will be centered around maintaining precise records and handling complex inquiries related to property tax billings, payments, and collections. <br><br>Responsibilities:<br>• Administer property tax pre-authorized payment plans, including the dispatch of plan application forms and processing of completed applications.<br>• Oversee all aspects of property tax administration, including the processing of daily electronic tax and water payments received from financial institutions.<br>• Handle intricate public inquiries related to property tax billings, payments, and collections.<br>• Analyze account balances and assist in the collection of property tax arrears.<br>• Process customer credit applications with high accuracy and efficiency.<br>• Maintain accurate customer credit records.<br>• Responsible for processing all ownership changes, including verification of legal documents received, balances outstanding on properties, creating new customer ID’s, preparing and mailing of new ownership letters and surcharge invoices.<br>• Handle the issuance of Tax Certificates on a weekly basis, including maintaining lawyer files.<br>• Administer the Tax Appeal tracking log and assist with filing of Section 357/358 applications to Municipal Property Assessment Corporation (MPAC).<br>• Deal with incoming calls relating to tax arrears, making suitable payment arrangements for the taxpayer and the Municipality. Human Resources (HR) Assistant We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant in Etobicoke, Ontario. In this role, you will be a key player in the human resources team, providing comprehensive support in recruitment, benefits administration, performance management, and HR reporting. <br><br>Responsibilities<br>• Provide expert advice and guidance on human resources related matters to ensure compliance with employment legislation<br>• Manage end-to-end recruitment process, from job posting and interviewing to offering employment, ensuring a continuous supply of high-quality talent<br>• Analyze recruitment data and trends to improve recruitment strategies and employee retention<br>• Maintain confidentiality while handling employee records, files, and data<br>• Administer benefits effectively, including enrollment, billing, claims assistance, and liaising with LTD Case Managers for return to work plans<br>• Manage performance management processes to ensure effectiveness and compliance<br>• Liaise with payroll to ensure accuracy of data, deductions, salary administration, and record keeping<br>• Oversee the administration of learning management systems to support learning and development initiatives across the organization<br>• Manage WSIB administration, including claims process management and liaising with WSIB staff<br>• Participate in the planning and management of Human Resources projects as needed<br>• Develop and provide regular HR reports (e.g., contract expiry report, ONA seniority list, year-end unfunded liabilities, etc.)<br>• Administer employee recognition and engagement platform and wellness platform to ensure accessibility and effective use. Administrative Coordinator <p>We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul><p><br></p><p><br></p> Controller <p>Our well-established client is looking for a Controller with a hands-on approach and keen attention to detail. This role is located in Toronto. 3-4 days in office will be required.</p><p> </p><p>Key responsibilities may include:</p><p>·        Financial Management: producing accurate and timely financial reports, overseeing the budgeting process, implementing relevant financial policies, and ensuring compliance with financial rules and regulations.</p><p>·        Accounting: supervises all accounting activities, such as payable and receivable accounts, payroll, and tax compliance; financial statement preparation and ensuring these statements comply with local and national accounting standards.</p><p>·        Risk Management: Identifying and managing financial risks.</p><p>·        Audit: liaising with external auditors, preparing necessary financial statements, and assisting with audits, Notice to Reader and Reviews.</p><p>·        Leadership: hire, train, and mentor staff members.</p><p>·        Improving systems and processes to enhance the department's efficiency.</p><p>·        Collaboration with top management: provide crucial financial information and insights to management and other stakeholders to guide strategic decision-making and planning.</p><p>·        Implement improved internal processes and policies aimed at enhancing the financial and operational performance of the company.</p> Finance Admin <p>Our client is a dedicated and compassionate nonprofit organization. As a medium-sized organization, they rely on a strong financial foundation to ensure the success of their mission. We are currently seeking a Finance Administrator to join the team and support the organization's day-to-day financial operations.</p><p><br></p><p>The Finance Administrator reports to the Controller and ensures the smooth operation of financial processes. This role is ideal for a detail-oriented professional with a strong foundation in accounting and financial administration.</p><p><br></p><p>Key Responsibilities</p><p>·        Process and oversee financial transactions, including accounts payable, accounts receivable, and invoices.</p><p>·        Prepare invoices and manage monthly follow-ups and collections.</p><p>·        Reconcile daily and monthly financial transactions (POS, Gift Tool, Raiser’s Edge, etc.).</p><p>·        Prepare and reconcile union dues and WSIB remittances.</p><p>·        Maintain and update accounting records in compliance with finance policies and relevant legislation.</p><p>·        Apply basic accounting principles to analyze variances and perform routine financial reconciliations.</p><p>·        Assist in preparing financial reports under the guidance of the Director of Finance.</p><p>·        Support annual audits as required.</p><p>·        Participate in financial meetings and provide administrative support to the finance team.</p><p>·        Contribute to a positive, compassionate, and collaborative work environment.</p>