• Browse jobs
  • Find the right job type for you
  • Explore how we help job seekers
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Preview candidates (NEW!)
  • Contract talent
  • Permanent talent
  • Learn how we work with you
  • Executive search
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Technology
  • Risk, Audit and Compliance
  • Finance and Accounting
  • Digital, Marketing and Customer Experience
  • Legal
  • Operations
  • Human Resources
  • 2025 Salary Guide
  • Demand for Skilled Talent Report
  • Building Future-Forward Tech Teams
  • Job Market Outlook
  • Press Room
  • Salary and hiring trends
  • Adaptive working
  • Competitive advantage
  • Work/life balance
  • Diversity and inclusion
  • Browse jobs Find your next hire Our locations
    ;

    90 results for Office Manager in Mississauga, ON

    RelevanceDate Posted
    Create a Job Alert
    Email me about new Office Manager jobs in Mississauga, ON
    Are you sure you want to pass on this job?

    Are you an organized, proactive, and results-driven professional ready to take charge of managing office operations? Robert Half is partnering with a downtown legal firm, seeking an Office Manager that will play a critical role in managing the firm's administrative, financial, and operational functions. This includes supporting payroll, accounts payable, file management, and Law Society requirements. The ideal candidate is detail-oriented, proactive, and has experience in a legal setting.

    You will collaborate closely with partners, lawyers, and administrative staff to deliver on daily objectives and broader, longer-term goals. You will report directly to the firms Founding Partners.

    Hybrid work model

    Key Responsibilities:

    • Oversee day-to-day office operations to ensure smooth functioning.
    • Administrative Support: Manage and coordinate administrative processes, workflow, facilities management; and overall office operations
    • Support payroll and accounts payable processing, ensuring accuracy and compliance with legal requirements.
    • Support vendor and expense management.
    • Maintain and oversee file management systems, ensuring compliance with legal and ethical standards.
    • Assist with financial reporting and liaise with external accountants as needed.
    • Implement and maintain office policies and procedures to improve efficiency.
    • Support partners, lawyers and staff with administrative needs, including scheduling and document management.


    Qualifications & Skills:

    • 10+ years of prior experience as an Office Manager, preferably in a law firm
    • Strong understanding of Law Society principles and compliance requirements.
    • Strong understanding of payroll and accounts payable processing practices
    • Excellent organizational, multitasking, and problem-solving skills.
    • Strong attention to detail and ability to handle confidential information with discretion.
    • Proficiency in legal and accounting software, as well as Microsoft Office Suite.
    • Strong communication and interpersonal skills.


    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    90 results for Office Manager in Mississauga, ON

    Office Manager <p>Are you an organized, proactive, and results-driven professional ready to take charge of managing office operations? Robert Half is partnering with a downtown legal firm, seeking an Office Manager that will play a critical role in managing the firm's administrative, financial, and operational functions. This includes supporting payroll, accounts payable, file management, and Law Society requirements. The ideal candidate is detail-oriented, proactive, and has experience in a legal setting.</p><p>You will collaborate closely with partners, lawyers, and administrative staff to deliver on daily objectives and broader, longer-term goals. You will report directly to the firms Founding Partners. </p><p>Hybrid work model</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure smooth functioning.</li><li>Administrative Support: Manage and coordinate administrative processes, workflow, facilities management; and overall office operations</li><li>Support payroll and accounts payable processing, ensuring accuracy and compliance with legal requirements.</li><li>Support vendor and expense management.</li><li>Maintain and oversee file management systems, ensuring compliance with legal and ethical standards.</li><li>Assist with financial reporting and liaise with external accountants as needed.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Support partners, lawyers and staff with administrative needs, including scheduling and document management.</li></ul><p><br></p> Bookkeeper / Office Manager <p><strong>About the Role:</strong></p><p>We are seeking a highly organized and detail-oriented Bookkeeper / Office Manager to join our client. This unique opportunity involves managing a family-owned business' financial and administrative aspects with various operations. As the sole point of contact for financial and office management tasks, the ideal candidate will bring exceptional professionalism, discretion, and efficiency to this role.</p><p><br></p><p>This is a hybrid opportunity, and only one day per week in the office is required. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Financial Consolidation:</strong> Prepare and maintain consolidated financial reports</li><li><strong>Accounts Payable/Receivable:</strong> Manage all AP/AR functions, ensuring timely processing and accuracy.</li><li><strong>Payroll:</strong> Process payroll for a small team of employees, ensuring compliance with all relevant laws and regulations.</li><li><strong>Office Management:</strong> Oversee day-to-day office operations, including supplies, vendor management, and general administrative duties.</li><li><strong>Financial Analysis:</strong> Provide periodic financial analyses and insights to support decision-making.</li><li><strong>Administrative Support:</strong> Handle a range of administrative tasks, including scheduling, correspondence, and document management.</li></ul><p><br></p> Office Administrator <p>We are seeking a highly organized and proactive Administrative Coordinator to provide comprehensive administrative support to senior executives and Executive Assistant in the healthcare industry. This individual will act as a key partner to leaders, ensuring seamless day-to-day operations, managing schedules, coordinating meetings, and facilitating communication between departments. The ideal candidate will bring expertise in handling sensitive information with discretion, a strong commitment to efficiency, and a passion for contributing to a collaborative healthcare team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Administrative Support:</strong></li></ol><ul><li>Manage and maintain executives' calendars, including scheduling appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other professional documents as required.</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li></ul><ol><li><strong>Meeting Coordination:</strong></li></ol><ul><li>Coordinate and oversee all logistics related to executive-level meetings, including agenda preparation, attendee communications, and follow-up action items.</li></ul><ol><li><strong>Communication and Liaison Roles:</strong></li></ol><ul><li>Facilitate clear communication between departments, executives, and other healthcare professionals.</li><li>Handle confidential information with professionalism and discretion.</li></ul><ol><li><strong>Operational Efficiency:</strong></li></ol><ul><li>Proactively identify opportunities to streamline processes and enhance the efficiency of executive workflows.</li><li>Maintain organized files and records for easy accessibility and audit readiness.</li></ul><ol><li><strong>Project Management and Research:</strong></li></ol><ul><li>Assist in planning and execution of key department initiatives and special projects.</li><li>Conduct research, compile data, and prepare reports to support decision-making processes.</li></ul><ol><li><strong>Healthcare-Specific Knowledge:</strong></li></ol><ul><li>Demonstrate familiarity with healthcare terminology, systems (e.g., EHR/EMRs), and regulatory considerations</li></ul> Medical Office Administrator & Medical Proofreader <p>We are seeking a dedicated <strong>Medical Office Administrator & Medical Proofreader</strong> to support the operations of our client - an OHIP and medical-legal practice that specializes in assessing individuals with injuries and disabilities with team of specialists providing high-quality reports. This role requires a detail-oriented professional with strong organizational and proofreading skills who can work independently and adapt quickly to their systems.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Management:</strong></p><ul><li>Open and set up the office daily.</li><li>Greet and assist claimants, families, and interpreters upon arrival.</li><li>Schedule OHIP and medical-legal assessments, liaise with referral sources, and coordinate meetings.</li><li>Maintain office cleanliness and manage laundry, recycling, and general sanitation.</li></ul><p><strong>Calendar & Document Management:</strong></p><ul><li>Manage appointment scheduling and maintain an organized calendar with reminders.</li><li>Verify the accuracy of the index to medical briefs.</li><li>Prepare and finalize medical-legal report templates before submission.</li><li>Ensure all reports are formatted correctly and meet the highest quality standards.</li></ul><p><strong>Medical Proofreading & Quality Assurance:</strong></p><ul><li>Edit medical-legal reports for grammar, syntax, formatting issues, and factual consistency.</li><li>Cross-check reports against medical files to ensure accuracy and completeness.</li></ul><p><strong>Financial & Billing Tasks:</strong></p><ul><li>Manage banking, invoicing, and overdue payment tracking.</li><li>Submit OHIP billing sheets to billing agent and track payments.</li><li>Process auto insurance documentation, including OCF-18 and OCF-21 forms via HCAI.</li></ul><p><strong>Medical Support:</strong></p><ul><li>Assist specialists with in-office procedures such as injections, if needed.</li></ul><p><br></p> Medical Office Administrator & Medical Proofreader <p>We are seeking a dedicated <strong>Medical Office Administrator & Medical Proofreader</strong> to support the operations of our client - an OHIP and medical-legal practice that specializes in assessing individuals with injuries and disabilities with team of specialists providing high-quality reports. This role requires a detail-oriented professional with strong organizational and proofreading skills who can work independently and adapt quickly to their systems.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Management:</strong></p><ul><li>Open and set up the office daily.</li><li>Greet and assist claimants, families, and interpreters upon arrival.</li><li>Schedule OHIP and medical-legal assessments, liaise with referral sources, and coordinate meetings.</li><li>Maintain office cleanliness and manage laundry, recycling, and general sanitation.</li></ul><p><strong>Calendar & Document Management:</strong></p><ul><li>Manage appointment scheduling and maintain an organized calendar with reminders.</li><li>Verify the accuracy of the index to medical briefs.</li><li>Prepare and finalize medical-legal report templates before submission.</li><li>Ensure all reports are formatted correctly and meet the highest quality standards.</li></ul><p><strong>Medical Proofreading & Quality Assurance:</strong></p><ul><li>Edit medical-legal reports for grammar, syntax, formatting issues, and factual consistency.</li><li>Cross-check reports against medical files to ensure accuracy and completeness.</li></ul><p><strong>Financial & Billing Tasks:</strong></p><ul><li>Manage banking, invoicing, and overdue payment tracking.</li><li>Submit OHIP billing sheets to billing agent and track payments.</li><li>Process auto insurance documentation, including OCF-18 and OCF-21 forms via HCAI.</li></ul><p><strong>Medical Support:</strong></p><ul><li>Assist specialists with in-office procedures such as injections, if needed.</li></ul> Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes. <br><br>Responsibilities: <br>• Organizing and coordinating office operations and procedures<br>• Maintaining all company records and ensuring they are up to date<br>• Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls<br>• Planning and implementing office systems, layout, and equipment procurement <br>• Overseeing administrative operations related to budgeting, project planning, and management processes<br>• Coordinating and planning for office services such as parking, maintenance, and security services<br>• Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors<br>• Preparing, scheduling, receiving, and distributing couriers<br>• Managing inventory and supplies<br>• Assisting all sales team and aiding with various tasks<br>• Updating relevant information in CRM on a continuous basis<br>• Tracking all referrals and following up with thank you notes<br>• Assisting with Social Media Marketing<br>• Responding to all emails in a detail oriented & courteous manner<br>• Supporting and assisting all management team with various duties as required. [Property Admin Assistant <p>We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.</p><p><br></p><p>Responsibilities:</p><p>·      Assist the Property Manager with preparation and tracking of annual budget (TMI forecast<strong> </strong>versus actual) and obtaining any necessary supporting documents and reports</p><p>·      Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties</p><p>·      Assist in preparing scheduled reports and coordinating flow of information within the company</p><p>·      Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards</p><p>·      Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards</p><p>·      Responsible for ordering the necessary supplies,</p><p>·      Assist the Property Manager in collecting and entering monthly rents and tenant sales</p><p>·      Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.</p><p>·      Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,</p><p>·      Provide administrative support to the Property Manager.</p><p>·      Maintain and update tenant lists/files and other files (TMI binders) as necessary.</p><p>·      Prepare correspondence as necessary i.e. formulate and distribute tenant letters.</p><p>·      Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.</p><p>·      Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits</p><p><br></p> Accounting Manager/Supervisor <p>We are seeking an Accounting Manager to join a well established Distribution and Service Business in Vaughan. Ontario. This role involves overseeing core accounting functions, managing payables, optimizing inventory control, and supporting financial reporting. The Accounting Manager will also work closely with our General Manager and CFO contributing to financial efficiency and operational accuracy.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee Accounts Payable, ensuring timely and precise processing of invoices and payments.</p><p>• Supervise three-way matching of POs, invoices, and receiving records.</p><p>• Draft monthly A/P aging reports and inventory tracking reports.</p><p>• Conduct inventory costing, variance analysis and oversee physical inventory counts.</p><p>• Rectify receiving errors and make necessary adjustments in NetSuite.</p><p>• Arrange and prepare cheques, EFTs, and wire transfers for payment.</p><p>• Reconcile A/P balances with vendors and resolve discrepancies.</p><p>• Generate and issue Purchase Orders to suppliers considering customer demand.</p><p>• Collaborate with the CFO to manage foreign exchange purchases and ensure adequate funds for orders.</p><p>• Monitor and follow up on expected delivery timelines, keeping the sales team informed.</p><p>• Maintain compliance with CSA and TSSA regulations when ordering equipment.</p><p>• Accurately receive inventory into NetSuite.</p><p>• Maintain equipment price lists, ensuring up-to-date pricing for sales quotes.</p><p>• Supervise equipment inventory, shipments and brokerage, ensuring accurate invoicing and tracking of sold products.</p><p>• Manage the payroll function, including calculating commissions, making related journal entries and maintaining compliance with CRA, WSIB, EHT, etc.</p><p>• Review A/R aging reports and outstanding receivables, prepared by the A/R Administrator. </p><p>• Perform bank reconciliations and prepare related monthly journal entries.</p><p>• Draft monthly financial statements, providing insights and variance analysis to the CFO.</p><p>• Oversee basic IT resources for the office, ensuring smooth day-to-day operations.</p> Digital Delivery Project Manager - eCommerce <p><strong>The Company</strong></p><p>Our client in the hospitality industry is looking for an experienced <strong>Digital Delivery Product Manager</strong> for a 9-12 month contract. This is a hybrid opportunity working in office 3 days per week, 2 days work from home in Toronto.</p><p><br></p><p><strong>The Position </strong></p><p>The <strong>Digital Delivery Product Manager </strong>will lead the development of an eCommerce platform. They will oversee all phases of the project, from initiation to delivery, while managing a multimillion-dollar budget. You will work closely with cross-functional teams, including developers, designers, and business stakeholders, ensuring the project is completed on time, within scope, and on budget. The ideal candidate will have a strong background in digital delivery, mobile app development, and managing large-scale budgets.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead the end-to-end delivery of a mobile app development project, ensuring adherence to timelines, quality standards, and budget constraints.</li><li>Manage and track project budgets, ensuring proper allocation and reporting of funds (millions of dollars).</li><li>Develop and maintain project plans, schedules, and risk management strategies.</li><li>Coordinate with internal teams, external vendors, and stakeholders to drive successful project outcomes.</li><li>Communicate project status, risks, and issues to senior leadership and stakeholders.</li><li>Foster a collaborative and high-performance team environment.</li></ul><p><br></p> Executive Assistant <p>We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Utilize ADP - Financial Services for various financial tasks and reporting </p><p>• Facilitate virtual meetings through Cisco Webex Meetings </p><p>• Manage and report expenses through Concur </p><p>• Maintain customer relationships and data through CRM </p><p>• Monitor and manage timekeeping through the Kronos Timekeeping System and About Time</p><p>• Oversee and organize executive schedules through Calendar Management </p><p>• Ensure clear and effective Communication across all levels of the organization </p><p>• Coordinate and manage Conference Calls </p><p>• Handle executive Correspondence effectively </p><p>• Apply Business experience in supporting executive decision-making </p><p>• Support C-Suite executives in their daily functions </p><p>• Manage and respond to Email Communications </p><p>• Create Presentations for internal and external meetings </p><p>• Assist in Drafting documents and communications </p><p>• Support the PMO - Project Management Office in project coordination and tracking.</p> Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations.<br><br>Responsibilities:<br><br>• Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met.<br>• Handle phone and email communications, ensuring timely responses to both internal and external inquiries.<br>• Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization.<br>• Arrange meetings, appointments, and team events while managing calendars for team members.<br>• Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy.<br>• Provide exceptional support to team members by proactively completing assigned tasks.<br>• Welcome visitors and clients in a warm and detail oriented manner.<br>• Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment.<br>• Contribute to the improvement of administrative processes to help the team operate more efficiently. Administrative Assistant <p>Are you an organized, detail-oriented professional with a passion for supporting high-performing teams in delivering exceptional client service? Join our dynamic wealth management company as an <strong>Administrative Support Specialist</strong> and play a vital role in enhancing client experiences and ensuring operational excellence.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Assist advisors with day-to-day administrative tasks, including processing transactions, updating client records, handling paperwork for mutual fund and insurance applications, and ensuring timely completion of requests.</li><li><strong>Client Communication:</strong> Serve as a client liaison by responding to inquiries and providing updates on account statuses, ensuring a best-in-class client service experience.</li><li><strong>Reporting:</strong> Prepare, generate, and maintain comprehensive reports related to client accounts, transactions, and other critical data to support decision-making.</li><li><strong>Compliance:</strong> Stay informed about changes in industry regulations and company policies; ensure that all activities meet compliance requirements and protect the firm’s integrity.</li><li><strong>Data Management:</strong> Utilize CRM tools like Salesforce to maintain accurate and up-to-date records, ensuring the integrity and confidentiality of client information.</li><li><strong>Coordination:</strong> Manage scheduling and organize meetings, coordinate advisors’ calendars, and oversee professional correspondence to facilitate efficient operations.</li><li><strong>Team Collaboration:</strong> Work closely with the advisory team to drive efficient processes, seamless service delivery, and an enhanced client experience.</li></ul><p><br></p> File Clerk We are offering a long term contract employment opportunity for a File Clerk, located in Toronto, Ontario. The role primarily involves converting physical documents into digital format and maintaining an efficient filing system. This position will be office-based, operating five days a week.<br><br>Responsibilities:<br>• Digitizing physical documents to maintain an organized electronic filing system.<br>• Ensuring proper organization and secure storage of digital files.<br>• Performing data entry tasks as required.<br>• Using software such as Adobe Acrobat, ADP - Financial Services, A-Systems, Epic Software, IBM AS/400, About Time, and Microsoft SharePoint.<br>• Handling inbound calls and providing prompt and effective customer service.<br>• Creating charts and graphs for data visualization purposes.<br>• Performing various clerical duties, including correspondence.<br>• Ensuring the smooth operation of office tasks during regular office hours. Facilities Assistant We are seeking a Facilities Assistant to join our team, based in Toronto, Ontario. This role primarily involves administrative duties related to work orders, budgeting, and data entry in a proprietary work order system. Additionally, it requires dealing with vendors, internal coordination, and general maintenance tasks. This position offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Accurately process and manage work orders<br>• Handle administrative duties related to budgeting<br>• Input data into the proprietary work order system<br>• Facilitate communication and coordination with internal stakeholders<br>• Deal with vendors and external clients, ensuring excellent customer service<br>• Oversee the maintenance of conference rooms<br>• Perform light kitchen duties as needed<br>• Undertake any general ad hoc administrative tasks<br>• Utilize skills in CMMS, Computerized Maintenance Management, Concur, IBM AS/400, Kronos Timekeeping System, About Time and Budget Processes. Human Resources Manager <p>We are seeking a <strong>proactive and strategic HR Manager</strong> to join our team within the <strong>construction and manufacturing industry</strong>. This role requires a dynamic professional who is equally comfortable handling <strong>day-to-day HR operations</strong> and developing <strong>long-term strategic initiatives</strong>. The successful candidate will bring <strong>critical thinking and thought leadership</strong>, along with a willingness to <strong>take a hands-on approach</strong> in managing HR functions.</p><p>This position is ideal for an <strong>experienced HR professional</strong> with <strong>7-10 years of experience in a unionized environment</strong>, who excels in <strong>compliance, employee relations, process improvement, and automation</strong>. The role also includes oversight of <strong>health and safety programs</strong> and will be instrumental in <strong>modernizing HR systems and processes</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>HR Operations & Compliance</strong></p><ul><li>Oversee the full spectrum of HR functions, including <strong>onboarding, exit interviews, investigations, and labour relations</strong>.</li><li>Ensure adherence to <strong>Canadian employment laws</strong>, collective agreements, and industry-specific regulations.</li><li>Provide expert guidance on <strong>employee relations, performance management, workplace investigations, and disciplinary actions</strong>.</li></ul><p><strong>Strategic HR Leadership & Process Optimization</strong></p><ul><li>Develop and implement a <strong>five-year HR strategy</strong>, aligning HR objectives with business growth.</li><li>Identify opportunities to <strong>streamline and automate HR processes</strong>, enhancing efficiency and effectiveness.</li><li>Lead and support the <strong>implementation of HRIS and payroll systems.</strong></li><li>Foster a culture of <strong>employee engagement and continuous improvement</strong>.</li></ul><p><strong>Health & Safety & Travel</strong></p><ul><li>Oversee <strong>health and safety programs</strong>, ensuring full compliance with occupational health standards and regulations.</li><li>Partner with operations teams to enhance <strong>safety policies, training initiatives, and risk mitigation strategies</strong>.</li></ul> Collections Analyst I We are offering a contract to permanent employment opportunity for a Collections Analyst I in Toronto, Ontario. This role is crucial to ensuring the conversion of accounts receivable portfolio into cash, thereby improving our cash flow. This position will be responsible for interacting with our end-user customers to facilitate payments for our products and services, contributing to the company's growth and investment potential. <br><br>Responsibilities<br>• Engage with customers to ensure timely payment for products and services<br>• Manage an individual accounts receivable portfolio of significant value <br>• Maintain excellent customer relationships to manage diverse customer interactions<br>• Deliver accuracy while managing deadlines in a fast-growing/fast-paced environment<br>• Use strong communication and negotiation skills to handle collections processes<br>• Employ Microsoft Excel and Microsoft Office Suites for documentation and data management<br>• Undertake research and billing functions as needed<br>• Handle invoice and payment processing tasks efficiently<br>• Use project management skills to streamline collection processes<br>• Adhere to company policy in all tasks and interactions<br>• Coordinate with suppliers as needed. Finance Operations Manager <p>We are currently seeking a highly motivated Finance Operations Manager (no direct reports) to join our environmental services client. Initially, this role will be highly involved with the Renewable Natural Gas pillar for two years; however, this job can evolve into a more encompassing role, mainly financial planning and analysis (FP& A) for North America, and potentially Capital Markets. This is a 100% on-site role in Midtown Toronto (TTC accessible).</p><p><br></p><p>This is a exciting opportunity for a highly skilled Big 4 CPA to join a dynamic and fast-paced family office. This position requires exceptional financial expertise and a proven track record of excellence.  </p><p><br></p><p>Responsibilities:</p><ul><li>Act as a 'quarterback' across all areas of finance, including P& L, cash flow, treasury, FP& A, reporting, revenue forecasting, budgeting, capex, and modeling.</li><li>Understand FP& A and P& L objectives and how they are built out, contributing to the sustainable financial performance of the firm.</li><li>Review vetting, budgeting, and forecasting processes.</li><li>Reviewing and vetting Financial Statements.</li><li>Analyze financial impacts of projects and compile comprehensive reports/transparencies for senior management.</li><li>Develop data-driven presentations for the Board of Directors, demonstrating a strong ability with Excel/PowerPoint.</li></ul> Payroll Manager <p>Our client is a well-established construction company with a strong reputation for delivering high-quality projects across Ontario. As they continue to grow, they are looking for a skilled Payroll Manager to join their team.</p><p><br></p><p><strong>Job Summary</strong></p><p>The Payroll Manager will oversee and manage the entire payroll process for a workforce that includes both unionized and non-union employees. The ideal candidate will have strong experience handling union payroll in the construction industry and be well-versed in collective agreements, compliance, and reporting requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>·        Oversee end-to-end payroll processing for hourly and salaried employees, ensuring accuracy and compliance with labor laws, union agreements, and company policies.</p><p>·        Administer and manage union payroll, including calculations for union dues, benefits, and remittances.</p><p>·        Stay up-to-date with collective agreements and ensure payroll policies align with union regulations.</p><p>·        Handle payroll reporting, reconciliations, and audits to maintain compliance with provincial and federal tax laws.</p><p>·        Ensure timely and accurate processing of payroll-related government remittances (CPP, EI, taxes, WSIB, etc.).</p><p>·        Manage payroll software and systems, ensuring efficient and streamlined payroll operations.</p><p>·        Collaborate with HR and Finance teams to ensure proper payroll funding and benefits administration.</p><p>·        Address payroll-related inquiries from employees, unions, and management.</p><p>·        Support year-end processes, including T4s, ROEs, and other tax filings.</p> Property Accountant <p>Robert Half is partnered with a leading property management organization who is looking for a Property Accountant to join their collaborative team. This is a full time permanent opportunity located in the Scarborough area. As the Property Accountant, you will be responsible for;</p><p> </p><ul><li>Processing accounts payable and accounts receivable</li><li>Process supplier invoices and payments via cheques, EFT and wires</li><li>Monthly tenant billing and maintaining tenant billing schedules</li><li>Supporting the Property Accounting Manager with budgets and variance analysis</li><li>Support the Property Managers with administrative accounting functions</li><li>Perform CAM reconciliations</li><li>Support the department with resolving any tenant issues </li></ul><p><br></p><p><br></p><p><br></p> Finance Manager <p>We are offering an exciting opportunity in the Niagara Region for a Finance Manager. As the Finance Manager, your core responsibilities will include managing financial data, overseeing accounting policies and procedures, managing IT systems, and leading a team to success. <strong>This position is hybrid and allows for 1 day work from home flexibility.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>• Oversee the preparation of comprehensive financial data.</p><p>• Maintain and implement a system of documented accounting policies and procedures.</p><p>• Manage and develop direct reports for better performance.</p><p>• Oversee the company's banking relationships and cash flow management.</p><p>• Engage in continuous cost reduction analyses across all areas of the company.</p><p>• Interpret the company's financial results to management and recommend improvement activities.</p><p>• Manage and control the annual audit and liaise with internal and external auditors and ensure SOX compliance.</p><p>• SME for ERP system and lead future upgrades.</p><p>• Provide leadership and oversee activities for all finance, accounting, tax, forecasting and treasury functions.</p><p>• Establish financial strategies and develop and implement financial policies, systems and procedures for the company.</p><p>• Manage 2-3 direct reports.</p><p>• Manage budget and forecast processes.</p><p>• Actively participate in regular strategy meetings with the Senior Leadership Team. </p> IT Manager <p>We are seeking a strategic technology leader to drive the organization’s IT vision, ensuring that our systems, infrastructure, and resources align with business goals. </p><p><br></p><p>This individual will oversee all aspects of technology planning, implementation, security, and optimization to support operational excellence and innovation.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Define and execute a long-term technology strategy, continuously evaluating current systems and exploring innovative solutions to enhance efficiency.</li><li>Oversee the selection, implementation, and management of enterprise-wide information systems, ensuring they support both strategic and day-to-day business needs.</li><li>Lead the procurement and maintenance of hardware, software, and IT services, collaborating with leadership to align technology investments with business objectives.</li><li>Develop and manage annual IT budgets, ensuring cost-effective use of resources while supporting the organization’s growth.</li><li>Supervise the design, maintenance, and security of IT infrastructure, including telecommunications, data management, office automation, and enterprise applications.</li><li>Establish and enforce policies to safeguard the organization’s digital assets, ensuring data integrity, security, and compliance with industry standards.</li><li>Design and implement a comprehensive Disaster Recovery Plan to maintain business continuity in the event of system failures or disruptions.</li><li>Maintain thorough documentation of IT policies, procedures, and best practices to ensure consistency and compliance.</li></ul> ERP Project Manager <p>Robert Half Technology is looking to hire a full time ERP Project Manager for a client that is rapidly expanding in the East GTA region. We've provided some summarized information below for you to review, if you are a good fit for the role we welcome you to apply.</p><p><br></p><p>Role: Project Manager</p><p>Type: Full Time / Permanent </p><p>Location: East GTA (Hybrid 2 to 3 days)</p><p>Industry: Confidential </p><p>Compensation: $90k to $120k (Flexible based on experience) + Bonus + 3 weeks vacation (negotiable) + Additional Christmas close + 7 sick days + 3 personal days</p><p>Requirements / Responsibilities:</p><p>- Strong experience with Yardi (Pay Scan module) </p><p>- Implement PAYSCAN + BILL PAY modules</p><p>- Proven track record as a Project Manager (4+ years)</p><p>- There will be a technical resource that will the hands-on work with Yardi</p><p>- Oversee and provide updates to CFO / President; visibility on projects</p><p>- Help with improving the efficiency and performance of the IT infrastructure and digitalization</p> Manager Financial Reporting <p>We are offering an exciting opportunity for a Manager Financial Reporting for our integrated services client based in central GTA, you will be required to maintain and prepare IFRS financial records and reports, coordinate translations (English / Hebrew), and manage various financial statements and disclosures. You will also handle the preparation of memos on accounting issues, review financial statements for correct currency translations, and manage the SOX process.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the maintenance and preparation of IFRS financial records and reports</p><p>• Coordinate translations between languages (English / Hebrew)</p><p>• Manage the preparation and review of quarterly and annual financial statements and notes disclosures in line with IFRS</p><p>• Prepare memos for researched accounting issues following IFRS and best practices </p><p>• Review financial statements for correct currency translations</p><p>• Oversee the SOX process and coordinate with the company’s internal auditor</p><p>• Assist with ad-hoc financial information requests and coordinate information requests with the internal auditor</p><p>• Compile and file various corporate governance documents, such as annual reports</p><p>• Manage and monitor the process of preparing the company’s annual budget, including the development projects budget and the corporate budget</p><p>• Resolve technical or IT issues related to accounting reporting and propose solutions, especially in Excel</p><p>• Support the CFO and the controller with the compilation of various tax compliance, including various provincial, state, and federal tax requirements, in collaboration with tax consultants.</p> Senior Manager, Planning & Governance <p>Robert Half is looking to hire a full time / permanent Senior Manager, Planning & Governance for a client located in Toronto, ON. We've provided some summarized information below, please inquire for additional detailed information.</p><p><br></p><p><strong>Role: </strong>Senior Manager, Planning & Governance</p><p><strong>Type:</strong> Full time / Permanent </p><p><strong>Location:</strong> Toronto, ON (Hybrid work model)</p><p><strong>Industry:</strong> (Please inquire)</p><p><strong>Compensation: </strong>$150k to $175k + 25% Bonus + 3 Weeks Vacation (Additional time off including Christmas Close / Statutory Holidays / Summer Hours and more!) + EXCELLENT Benefits (Including pension, hsa, wellness program and much more)</p><p><strong>Requirements:</strong></p><ul><li>Develop and implement the technology roadmap, aligning it with business objectives</li><li>Coordinate with various teams to identify tech needs and innovation opportunities</li><li>Manage the technology portfolio, prioritizing initiatives appropriately</li><li>Building from the ground up; Enforce IT governance frameworks and ensure compliance with internal standards and regulations</li><li>Monitor tech-related risks and develop mitigation strategies</li><li>Oversee external vendors and partners</li><li>Govern IT portfolio of projects, ensuring they meet scope, quality, budget, and timeline requirements</li><li>Define KPIs for tech initiatives and provide regular status updates to senior leadership</li><li>Manage the global tech budget and identify cost optimization opportunities</li><li>Establish KPIs and SLAs, maintaining performance standards, and coordinating monthly and quarterly business review meetings.</li></ul> Sales Manager <p>We are seeking an experienced and results-oriented <strong>Sales Manager</strong> to lead our clients efforts in the traffic management and transportation technology sector, with a strong focus on selling to public sector clients across Canada. In this role, you will build and execute sales strategies, structure a high-performing sales team, and establish data-driven KPIs to grow market share and secure long-term partnerships with clients contributing to Canada's public infrastructure needs.</p><p>You will play a key leadership role in driving growth, streamlining sales processes, and ensuring our team’s alignment with company goals and industry demands. This is a great opportunity to make a tangible impact in a fast-growing industry that serves municipalities, government organizations, and other public sector entities committed to improving road safety, mobility, and traffic management.</p><p> </p><p><strong>Sales Leadership and Public Sector Partnership Development</strong></p><ul><li>Develop and implement a strategic business plan aimed at acquiring, retaining, and growing public sector accounts across Canada (Source: Robert Half | Job Search Landscape 2024).</li><li>Build and nurture relationships with government agencies, municipal clients, transportation departments, and other decision-makers in the public sector.</li><li>Act as a thought leader and trusted advisor in traffic solutions by staying up to date with industry trends, regulatory policies, and grant/transportation funding opportunities in Canada (Source: Robert Half | Job Search Landscape 2024).</li><li>Identify and pursue opportunities for expanding the company’s footprint in smart city initiatives, traffic infrastructure, and intelligent transportation systems (ITS).</li></ul><p><strong>Sales Team Building and Management</strong></p><ul><li>Recruit, train, motivate, and manage a high-performing sales team while fostering a positive, goal-oriented culture.</li><li>Develop a team structure that clearly defines roles and responsibilities while encouraging collaboration and open communication.</li><li>Establish regional territories and manage sales cycles for each geographic area under your purview.</li></ul><p><strong>KPI Development and Process Optimization</strong></p><ul><li>Define and monitor team goals, pipeline progression, and individual performance measures, with a particular focus on accountability and transparency.</li><li>Leverage data analytics to track and report on sales performance, ensuring team objectives are aligned with broader organizational goals.</li><li>Regularly evaluate sales metrics (e.g., revenue growth, client acquisition rates, contract renewal rates) and adjust plans to ensure targets are met.</li></ul><p><strong>Market and Client Insights</strong></p><ul><li>Collect and analyze market intelligence to better understand customer pain points, emerging technologies, and competitor dynamics.</li><li>Utilize feedback from public sector clients to strengthen company offerings and create innovative, tailored solutions for various traffic management challenges.</li></ul><p><strong>Collaboration with Internal Teams</strong></p><ul><li>Coordinate closely with Marketing, Product Management, and Operations teams to ensure alignment on go-to-market strategies, client needs, and project implementation timelines.</li><li>Provide critical customer insights to aid in the development of new products or solution enhancements.</li></ul>