<p>Our client is seeking for a detail-oriented and organized <strong>Administrative Assistant</strong> to join their team on a contract basis in Calgary, Alberta. This position supports daily operations in a high-volume, fast-paced environment. The ideal candidate is someone who has experience in accounting or tax-related roles and thrives in an organized, deadline-driven setting.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage client check-ins and handle personal tax files accurately and confidentially.</li><li>Use iFirm to upload, organize, and track documents in line with internal processes.</li><li>Scan and compile documents into organized PDFs.</li><li>Prepare finalized tax returns for client signatures via DocuSign.</li><li>Update file statuses, date-stamp documents, and follow up on missing information.</li><li>Escalate tax-related questions to the manager as needed.</li><li>Maintain organized digital records and input client data accurately.</li><li>Provide general administrative support, including email and scheduling.</li></ul>
<p>Our client is looking for a highly organized and proactive <strong>Executive Assistant </strong>to join their team on a long-term contract basis in Calgary, Alberta. This role supports the Managing Director & Partners (MDPs) by anticipating needs and delivering seamless administrative support in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and coordinate meetings.</li><li>Oversee travel arrangements, including itineraries and accommodations.</li><li>Process timesheets and expense reports accurately.</li><li>Support leadership, practice area, and recruiting initiatives.</li><li>Build strong relationships with clients and stakeholders.</li><li>Prepare client materials (presentations, proposals, onboarding documents).</li><li>Conduct research to support account planning and client management.</li><li>Provide strategic time management support to MDPs.</li><li>Prioritize tasks to ensure timely completion of key activities.</li><li>Perform additional administrative and occasional personal support duties.</li></ul>
<p>We are partnering with a well‑established organization to support their search for a Junior HR professional with <strong>excellent Office Administration skills</strong>. You’ll thrive in a fast‑paced, professional environment where you can take on diverse responsibilities and grow with the company’s ongoing projects. This is an excellent opportunity for someone who enjoys variety, thrives in a supportive role, and is motivated to contribute to HR, culture, and internal operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily front‑desk operations to ensure smooth, professional, and welcoming interactions, while managing all incoming and outgoing mail and deliveries.</li><li>Greet visitors and stakeholders, handle the main reception line, and manage voicemail updates during holidays and office closures.</li><li>Coordinate boardroom bookings and support general office operations.</li><li><strong>Administer the Recruitment & Retention Program</strong> and the <strong>Onboarding & Mentorship Program.</strong></li><li>Contribute to the <strong>Health & Safety Program</strong> by scheduling committee meetings, <strong>tracking employee training, following up on expiring certifications, and acting as Backup Fire Warden</strong>.</li><li>Draft and design the monthly internal newsletter and produce additional communication or design materials as needed.</li><li>Support HR activities including job description drafting, job postings, policy updates, job hazard assessments, and organizational chart maintenance.</li><li>Assist with employer branding, employee relations initiatives, and culture‑focused projects.</li><li>Prepare junior‑level documentation, templates, and tracking tools to support HR and operational needs.</li><li>Provide proactive support to the Director of Human Resources on various ad hoc projects.</li></ul><p><br></p>
<p>Our client, in collaboration with Robert Half, is looking for a skilled Office Manager/Bookkeeper to join their team. This role is responsible for managing a range of essential office functions, maintaining accurate financial records, and supporting key business operations.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Oversee day-to-day office administration to ensure operations run efficiently</li><li>Manage full-cycle bookkeeping, including accounts payable/receivable, general ledger, bank reconciliations, and month-end close</li><li>Process payroll for all employees </li><li>Prepare and present financial reports to management </li><li>Ensure compliance with relevant accounting and payroll policies</li><li>Order and maintain office and operational supplies</li><li>Coordinate and conduct employee onboarding procedures</li><li>Record accurate meeting minutes and distribute to relevant stakeholders</li><li>Cover reception duties as needed and provide backup for accounts receivable, data entry, and other departments</li><li>Maintain confidential personnel files and assist with HR administrative tasks</li><li>Liaise with vendors, clients, and external auditors as required</li></ul>
