Project Administrator

Project Administrator job description

The Project Administrator provides essential support to project teams by managing documentation, tracking progress, and coordinating administrative tasks. This role ensures projects are delivered efficiently by maintaining structure and communication across all stakeholders.

Project Administrator job duties and responsibilities of the job

Key responsibilities of a Project Administrator in the administration sector include:

Supporting project managers with scheduling, documentation, and coordination

Maintaining project plans, timelines, and task lists

Preparing reports, presentations, and project correspondence

Organising meetings, recording minutes, and following up on action items

Managing documentation control and ensuring version accuracy

Assisting with budget tracking and procurement processes

Liaising with internal departments and external vendors

Monitoring project progress and flagging potential delays

Ensuring compliance with organisational and regulatory standards

Typical Project Administrator job qualifications and requirements

A background in administration with experience supporting project teams is essential. Familiarity with project methodologies and tools is highly desirable. A certificate or diploma in business administration or project management is preferred.

Proven experience in an administrative or project support role

Strong organisational and multitasking skills

Proficiency in MS Office and project management software (e.g. MS Project, Asana)

Excellent communication and stakeholder coordination abilities

High attention to detail and documentation accuracy

Understanding of project lifecycles and workflow processes

Experience in scheduling and resource coordination

Document control and version management capabilities

Familiarity with project governance and reporting frameworks

Ability to support procurement processes and invoice tracking

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Salary for Project Administrator

70000 - 80000

25th percentile

70000

The candidate is new to the role or has limited experience and is building necessary skills.

50th percentile

75000

The candidate has moderate experience in the role, meets most requirements or has equivalent transferable skills, and may also have relevant certifications.

75th percentile

80000

The candidate has extensive experience and advanced skills for the role, and may also have specialised certifications.

Salary range based on three percentiles The starting salaries represent gross yearly salaries. They do not include bonuses, benefits or superannuation.

Projected salaries for related positions

Job title

25th percentile

50th percentile

75th percentile

Document Controller

75000

80000

90000

Project Coordinator (Business Support)

75000

80000

90000

Contracts Administrator

65000

80000

90000

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