An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Additionally, administrators are often responsible for office projects and tasks, as well as overseeing the work of juni or admin staff.
Administrator job description
An Administrator job description can feature:Answering incoming calls; taking messages and re-directing calls as requiredDealing with email enquiriesTaking minutesDiary management and arranging appointments, booking meeting rooms and conference facilitiesData entry (sales figures, property listings etc.)General office management such as ordering stationaryOrganising travel and accommodation for staff and customersArranging both internal and external eventsPossibly maintaining the company social media accountsProviding administration support to Sales Reps, Property Managers and Senior Management
What skills and qualifications should an Administrator have?
Although an undergraduate degree is not required for every Administrator role, some employees do prefer to hire college graduates. There are also secretarial courses available that are highly regarded by employers, aimed at both graduates and non-graduates.Administrators are usually required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel. Knowledge with Xero or MYOB packages can be an advantage.
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